Agenda and minutes

Places Leisure Eastleigh Consultative Group - Tuesday, 16 October 2012 7:00 pm

Venue: The Committee Room, Civic Offices, Eastleigh Borough Council, Leigh Road, Eastleigh

Contact: Julia Roy, Democratic Services Officer Tel: 023 8068 8133; Email:  julia.roy@eastleigh.gov.uk 

Items
No. Item

1.

Minutes of Previous Meeting and Matters Arising pdf icon PDF 19 KB

Minutes:

The Minutes of the meeting held on 3 April 2012 were agreed as a correct record.

 

Matters Arising:

 

On Minute 3, Paul Kirkpatrick reported that ASDA was still to respond to a funding application from EDSAD, and another option was currently being explored. 

 

On Minute 4, the Sport and Active Lifestyles Manager reported that the closing date for the Eastleigh Sports Awards 2012 was 30 November.  Details were available on the Council’s website and an Awards Evening would be held on 6 February 2013 at the Ageas Bowl.

2.

General Management Report pdf icon PDF 14 KB

Minutes:

The Sport and Active Lifestyles Manager introduced a report which provided updates on maintenance and major projects, attendances and customer comments in relation to Fleming Park.

 

Major projects

 

Between March and August 2012 these included:

 

·  Replacement of cardiovascular equipment in the gym

·  Overhaul of showers in the Pavilion changing rooms and refurbishment of changing areas

·  Replacement of lights in the Main Hall

·  Works to the pool and poolside.

 

Fleming Park Development Plan

 

At a meeting of the Council’s Cabinet on 17 July 2012, the role of the Fleming Park Leisure Centre in promoting healthy, active lifestyles had been acknowledged and future improvements at Fleming Park (including the leisure centre and Pavilion on the Park) had been agreed in principle.  These improvements would provide quality facilities and activities for both local people and visitors. 

 

Cabinet had also approved the commissioning of an audit of the current facilities accompanied by a detailed options and business case for moving forward.  A report was to be presented to Council by early 2013, and in the interim opportunities would be provided for key stakeholders, including members of this Group, to give their views to the Consultant.  A programme for consultation was currently being devised.

 

Attendances

 

Total attendances between March and August 2012 had risen slightly by approximately 2,000 visits compared with the same six month period the previous year.

 

A growth of 3% had been seen in swimming figures, equating to nearly 5,000 extra visits.  Football attendances were no longer declining and figures were slightly above those of last year.  It was acknowledged that account had to be taken of changing fads in sports.  The FA, for example, was currently encouraging small sided games and moving away from grass pitches.  Attendances at the over 50’s sessions had declined slightly, but were still impressive and these sessions were always busy.  Squash attendances continued to grow and had increased by 7%.  Gym figures had risen slightly and aerobics had seen a slight fall, but together the figures were about the same as last year. 

 

Vandalism/anti-social behaviour

 

DC Leisure and Borough Council staff had been working closely with the Police in an attempt to reduce the increased number of acts of vandalism or anti-social behaviour within the leisure centre and the Fleming Park campus.  A number of measures had been taken to address this issue and, in addition, diversionary activities over the summer had been provided by the very successful Parksport programme for 8–16 year olds.  This had resulted in a dip in anti-social behaviour at the leisure centre and the free swimming element of the programme had attracted 6865 visits to Fleming Park.  A discussion took place concerning security and it was agreed that this was an issue which must be taken into account in plans for the improvement of the leisure centre.

 

It was AGREED that the report be noted.

 

 

 

3.

Proposed Scale of Charges from January 2013 pdf icon PDF 44 KB

Minutes:

Consideration was given to a report of the Sport and Active Lifestyles Manager, an appendix to which contained charges for facilities at Fleming Park proposed jointly by Borough Council officers and DC Leisure managers. 

 

The overall target yield for increases was set by the Council and the figure for 2013 was a minimum yield of 4%.  However, some charges would be below and some above this figure, depending on a number of factors. 

 

The proposed charges reflected Cabinet’s agreed budget guidelines, together with a number of other factors such as usage trends, operational costs, recent investment, competitors’ pricing policies and the customer’s ability to pay.  It was acknowledged that the current economic conditions had affected customers’ disposable income, but equally DC Leisure continued to incur the rising costs of energy, staff and maintenance.

 

The Group noted that:

 

·  Friday Night Football relied on external funding, which was under threat.  Therefore the hire charge had been frozen again.

·  Charges for the ambassador membership and some of the artificial pitches had also been frozen because of the economic climate and competitors’ policies

·  Some of the proposals might seem high in percentage terms, but the actual rise in money should be taken into account and also there was a “rounding up” effect to ease problems with change for customers and reception staff.

 

It was AGREED that the report be noted.

4.

Update from Clubs

Minutes:

Eastleigh and Oaklands Swim Club: Lydia Browning reported that:

 

·  Membership numbers had increased after the summer break and the Club was almost at full capacity;

·  The Club’s name was to be changed to Eastleigh Swimming Club;

·  The Club had won medals in the Rother League and had come second in the Area Gala.  One Club member had qualified for the Nationals;

·  From 31 October, early morning swimming sessions would be held from 5.30am to 6.55am on Wednesdays and 6am to 7.25am on Saturdays. It was queried whether a hot drink vending machine could be provided, as the café was not open at these times.  The General Manager agreed to investigate this;

·  Ideally the Club would like some more pool time especially on Wednesday and Friday evenings.  This had been reviewed but unfortunately there was no available hire time currently;

·  Cleanliness of the changing rooms on Sunday nights was a particular problem, which the General Manager agreed to investigate.

 

EDSAD: Paul Kirkpatrick reported that:

 

·  An issue had arisen with cleanliness on Tuesdays;

·  Membership remained static.  New members were needed, although it was good that some members could leave and move on to mainstream swimming.  The Buddy scheme had had a positive effect on this.

 

5.0 Club: Ann Hardy reported that:

 

·  New members joined the Club every week;

·  Customers felt that the prices in the café were too expensive, even with a discount;

·  One lady member had won silver in the European badminton Championships.  The Club had won 2 golds, a silver and a bronze in badminton at the REACT Games;

·  The cleanliness of Studio 1 was a problem for the special needs group on  Saturdays and for the 5 0 Club on Monday mornings;

·  An activity session for special needs children had been running for 3 weeks on Tuesday afternoons.  19 children attended and enjoyed the sessions.

 

Eastleigh Running Club: Colin Jones reported that:

 

·  The Club would have been established 25 years in February 2013;

·  Membership was growing, with currently more female members than male;

·  A beginners’ course had been held in the spring, which was attended by 40 people, most of whom joined the Club;

·  The coaches were doing well, and some athletes were being recognised nationally;

·  A 10 week course for 18-25 year olds had started, on three sites: Barton Peveril, Eastleigh College and Fleming Park;

·  The Club would be involved in the Eastleigh 10K in March 2013;

·  Dog walkers were using the grass running track, and unfortunately dog mess was being left on the track;

·  The Club met outside the Park Suite at 7pm, but would like somewhere else to meet, if possible, as over the winter it was often cold, dark and wet.  This involved 80 people for a maximum time of half an hour. The General Manager agreed to look into an alternative meeting place.

 

Fleming Park Bowls Club: Stuart Martin reported that:

 

·  This had been a difficult season, due to the heavy rain.  He thanked the Council for the drainage work that had been undertaken, and more work was to be carried out over the coming winter.  However, 12 league games had had to be postponed, although they had been played at a later date; 

·  A dinner to celebrate the Club’s 75th anniversary had taken place recently, attended by John Bell, a former England bowls player; 

·  A break-in attempt had taken place at the Club, but the intruders had been deterred by the alarm. A quick response had been made by the Police; 

·  A Club junior from the under 25s had taken part in the national championship  ...  view the full minutes text for item 4.

5.

Any Other Business

Minutes:

The Chairman advised that County Councillors had access to a small budget which could be used for community projects.  However, it could only be used for funding capital costs, or for revenue costs for starting a new project.  Details could be found on the County Council website, or he could provide more details if required.

6.

Date of Next Meeting

Minutes:

At the Chairman’s request, it was agreed that the date of the next meeting should be changed from 9 April 2013 to 26 March 2013.