Agenda and minutes

Moved fom 9 April, Places Leisure Eastleigh Consultative Group - Tuesday, 26 March 2013 7:00 pm

Venue: The Park Suite, Fleming Park Leisure Centre, Passfield Avenue, Eastleigh

Contact: Julia Roy, Democratic Services Officer Tel: 023 8068 8133; Email: 

No. Item


Minutes of Previous Meeting and Matters Arising pdf icon PDF 21 KB


The Minutes of the meeting held on 16 October 2012 were agreed as a correct record.


Matters Arising:


On Minute 1, Paul Kirkpatrick reported that EDSAD had received no funding from ASDA.


On Minute 1, the Sport and Active Lifestyles Manager reported that the Eastleigh Sports Awards had been a very successful event, with 150 people attending.  Ten nominations had been made to the Hampshire Sports Awards, three of which had been eventual winners.


On Minute 2, it was reported that incidents of vandalism and anti-social behaviour at the Centre had decreased since the last meeting of the Group.  A meeting had taken place with the Police, at which weak security areas had been highlighted.  Security locks had been fitted at the entrance to the Centre and the Shopwatch radio was now in use, which provided a direct link to the Police. The Sport and Active Lifestyles Manager confirmed that serious consideration would be given to installing entrance barriers if the Centre was redeveloped.


On Minute 4, a discussion took place regarding the cleanliness of the Centre. The General Manager reported that the team met regularly to discuss points raised concerning cleanliness and that £5,000 more had been spent on cleaning throughout the past year, with more deep cleans being carried out.  A deep clean had taken place in February and another was scheduled for the end of April.  Studio 1 was cleaned between 2pm and 3pm in the afternoon, but was then used immediately afterwards and on through the evening by a large number of people, making it very difficult to keep clean. 


On Minute 4, it was confirmed that replacement of the squash court lights with LED lights was included in the capital programme for 2013/14.  The courts were painted on a rolling programme, with Courts 1 and 2 being painted one year and courts 3 and 4 the next.


General Management Report pdf icon PDF 15 KB


The Sport and Active Lifestyles Manager introduced a report which provided updates on key issues relating to Fleming Park.


Major projects


Between September 2012 and February 2013 these included:


·  Replacement of air handling units in the bar/café and Gym changing rooms

·  Refurbishment of dryside male group changing rooms

·  Closure of Centre on the morning of 28 December to allow for the installation of a cable to serve the new housing estate

·  Replacement of artificial turf pitch/tennis court lights

·  Installation of permanent poolside barriers

·  Replacement of Main Pool valve and Learner Pool pump

·  Addition of speed ramps, new directional signage and double yellow lines to the overflow car park.


Forthcoming projects


·  Refurbishment of the paddling pool tank and surrounds, ready for use at the end of May

·  Extensive maintenance to the ATP was likely to be undertaken in March/April, and the surfaces to the AWPs might be replaced later in the year

·  Consideration was being given to replacing the Artificial Bowls Green carpet and repairing to the concrete base from the end of September.


Fleming Park Development Plan


The Sport and Active Lifestyles Manager reported that the consultant’s draft report had now been received, following extensive consultation on the development of Fleming Park with key stakeholders, including members of the Consultative Group.  Although the report had concluded that the Centre was well used, it would soon be necessary to carry out development work on Fleming Park.  Next steps would be to finalise the report, then investigate available funding, with a view to providing a mix of facilities.  British Cycling had expressed interest in having a cycle track on the site, including cycling for the disabled. 


Plans were progressing for the expansion of the Pavilion on the Park, together with an exhibition of the plans and an accompanying survey.  The proposals would complement any plans for the parkland and future leisure centre.


Customer comments


The majority of comments related to cleanliness and maintenance issues.  A review of cleaning standards and rotas had taken place, with regular inspections by the Centre’s management team.  Maintenance issues related mainly to showers and water/air temperatures and had been resolved either by refurbishment or replacement of technical equipment.


A positive sign was that the number of comments had reduced from the previous year.


Vandalism/anti-social behaviour


DC Leisure and Borough Council staff had been working closely with the Police in an attempt to reduce the increasing number of acts of vandalism or anti-social behaviour within the leisure centre and the Fleming Park campus. 


A gate had been installed across the adjoining walls of the Park Suite and Studio 3, preventing illegal access to the rear staircases and the roofs, and

number punch locks had been installed in vulnerable areas such as the Park Suite. 


A mystery visit by the Police had shown that there had been huge improvements, but the management team had not become complacent and continued to make improvements.


Change of ownership


DC Leisure had been acquired by Places for People (PfP) who now owned 100% of the share capital in DCL Holdings Ltd, but the day-to-day business of the DC Leisure group would remain unchanged.  Rebranding was being considered, but there would be no discernible difference to customers at Fleming Park.


Special event


Fleming Park had been the centre of media attention recently as it had been the venue for the Count for the recent Eastleigh by-election.  The event had run very smoothly from an organisational perspective and staff had dealt very well with the many last minute requests.


It was AGREED that the report be noted.


Update from Clubs


Ballet: Lynne Massey reported that:


·  Membership numbers were good;

·  Cleanliness on Saturday mornings was a problem.  The General Manager reported that this was due to the cleaners carrying out dry, rather than wet, cleaning and that this had now been resolved.


 Bowls: Sue Herring reported that:


·  Drainage work had been carried out on the outside green;

·  Membership numbers tended to fluctuate, and a leaflet drop was being carried out in supermarkets, surgeries and other locations in an effort to attract new members.


Tennis: Richard Cutler reported that:


·  The weather over the winter had been difficult for outdoor playing;

·  A new membership scheme was to be launched, in conjunction with DC Leisure;

·  A community coach would be starting in June;

·  More sessions for disabled players were being organised;

·  The Club would be taking the opportunity of accessing the availability of schools funding.


Badminton: Tim Howard reported that:


·  The Club played on five courts on Thursday nights;

·  Membership stood at 25-35 members;

·  Two teams were in the Winchester League and two in the Southampton League;

·  For future consideration, difficulty was being experienced with the layout of the courts, as there was only a short distance between the end of the court and the wall;

·  The hall was often dusty at 8pm on Thursdays.  A discussion took place about this and it was agreed that cleaning equipment would be made available for the club members to use as appropriate;

·  It was difficult to get the correct net level, as the posts were old and did not stand properly.  A discussion took place around this and the General Manager agreed to investigate new posts, particularly for the two courts used for matches.


Gym: Edward Szary reported that:


·  The indoor cycling class was very popular, but gym members considered that the new bikes now in use were inferior to the old ones and a number had cancelled their membership.  The General Manager confirmed that the Head Office of DC Leisure had decided to change the bikes and they were in all DC Leisure sites.  Feedback had been provided to DC Leisure, but the Group requested that their strong views also be made known to Head Office, especially concerning the lack of consultation with customers.


EDSAD: Paul Kirkpatrick reported that:


·  Membership was stable;

·  The Buddy Scheme was proving very useful.


5.0 Club: On behalf of Cath Abraham, the Sport and Active Lifestyles Manager reported that:


·  The floor in the main hall, particularly after the Eastleigh 10K, was very slippery.  The General Manager agreed to investigate this, but reiterated that, with back-to-back bookings, it was difficult to keep the hall clean at all times.

·  A 90 year old member of the Club was still active, taking part in table tennis, swimming and keep fit.


Swimming: On behalf of Lydia Browning, the Democratic Services Manager reported that:


·  In December, the Club had taken part in the 3rd arena league gala, which was an accumulative gala.  The Club was very proud to have finished 3rd overall and been promoted to Division 1, which was the first time this had happened in 10 years.

·  A member of the Club’s competitive squad had been nominated for Eastleigh Junior Sportsperson of the Year and had been successful in reaching the short list.

·  On Saturday 23 March the Club had a very successful re-launch party at Fleming Park, attended by Councillor Pragnell.  It was now officially known as Eastleigh Swimming Club and the members were pleased to have a large banner situated on the wall by the main pool promoting the Club.

·  The Club would like to thank Rachael Dyer, Sports Development  ...  view the full minutes text for item 3.


Any Other Business


It was queried whether parking fees were to be introduced as part of the development plan for Fleming Park.  The Sport and Active Lifestyles Manager advised that Fleming Park was one of the few leisure centres that did have free parking, and the Council was confident that Centre users were parking there and that the car park was not being used by commuters.  T


Should the option of providing a new leisure centre be agreed, additional funding would have to be obtained.  Car parking charges would therefore have to be considered along with other funding initiatives.  Any future proposals would be brought to this Group as part of the consultation process.