Agenda and minutes

Eastleigh Museum Joint Management Committee - Wednesday, 28 January 2015 10:00 am

Venue: Room 41, Level 4, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN

Contact: Democratic Services Officer: Jack Grounds Tel: 023 8068 8026; Email: 

No. Item


Minutes of the Previous Meeting pdf icon PDF 27 KB




That the Minutes of the meeting held on 24 September 2014 be approved a correct record.


Curator's Report pdf icon PDF 1 MB


Annabel Cook reported that Erica Munro had joined Hampshire Cultural Trust (HCT) as the South East Area Curator in place of Tom de Wit and had come with excellent exhibition experience with two years as the Museum Officer at Gosport Discovery Centre and four years as part of the Hampshire Exhibitions team.


It was also reported that in October and December 2014, the Museum’s main emphasis had been on delivering the 1914 Big Theme and consolidating the relationship between HCT and One Community. Communications with One Community had shown improvement and regular contact had been made between the Curator and One Community staff and Museum volunteers. In December 2014, the Curator arranged a visit by the Hampshire Collections team to undertake the cleaning of the displays. The Committee were advised that HCT had started to look at the whole Museum space in order to maximise resources for the Museum’s exhibitions.


It was reported that visitor figures to the Museum had been down in December 2014 on the previous year but this had been due to the importance of the Soldiers’ Journey exhibition; and the fact that the Museum needed to be closed both before and after the exhibition in order to facilitate it. This reflected a widespread trend although Eastleigh Museum had performed well in comparison to other Trust community museums in Hampshire.


Throughout October and November 2014, students at Wildern School participated in the Eastlegih ENtrenchED project and met weekly to complete their Silver Arts Award portfolio. The ENtrenchED project enabled students to look in detail at the First World War and particularly the effect of the War on the local area.


The Committee were informed that the Museum’s focus for 2015 would be Dinosaurs. This focus would feature through museums across Hampshire. It was reported that this theme fitted with the National Curriculum’s focus on pre-history for Key Stages 1 and 2; while in-keeping with the theme of “our town in the past”.


It was also highlighted that Eastleigh Museum had received new branding and that social media had been used to great effect in the publicity for the Soldiers’ Journey exhibition. Guy Riddoch advised that all social media done through Eastleigh Borough Council would be published via Corporate Communications.


Jean Roberts-Jones reported that the appointment of Erica Munro was working very well and continued with HCTs engaging and friendly approach.

Guy Riddoch also advised that the date for the 2015 Christmas Lights switch-on for Eastleigh town centre would be the 21 November 2015.


The Committee discussed a range of ideas for expanding the role of the Museum within the Christmas Lights Switch On.


It was AGREED that the Curator’s Report be noted.


Finance Report pdf icon PDF 46 KB


Tim Kelly reported that following the previous meeting in September 2014, the budget was presented in a different way. He advised that greater sources of income were required and that suggestions such as philanthropy had been made. The Committee were advised of the recent Heritage Lottery Funded programme, Inspiring a Culture of Philanthropy in the Hampshire Solent Area. Tim highlighted that the project would create opportunities for HCT and other museums in the area to develop their funding networks and fundraising skills. This would then hopefully lead to the employment of people with the appropriate experience which would directly benefit the running of Eastleigh Museum. The Committee were also advised the use of gift aid had been used on entrance fees to the museum but this could not be extended to any classes and workshops because there were different models for the use of gift aid.


Jean Robert-Jones advised that visitors to Eastleigh Museum should be made aware of the difference between the functions of Hampshire County Council and those of HCT. She highlighted that by demonstrating the different functions of the two organisations, this may lead to an increase in donations and potentially repeat visitors.


It was AGREED that Finance Report be noted.



Draft 2015/16 Venue Plan pdf icon PDF 196 KB


Annabel Cook advised the Committee that the Draft Venue Plan set out the activities that HCT hoped would take place in 2015/16. The intention was to increase visitor numbers to the Museum and to cater public programmes to those potential visitors. The theme for 2015/16 would be Dinosaurs and collections and programmes would be tailored in order to reflect this theme. The Committee were also advised that the HCT were hoping to see repeat visitors as well as an increase in new visitors.






Partnership Committee Agreement - Heads of Terms pdf icon PDF 14 KB


Tim Kelly advised that the Heads of Terms for Partnership Funding Agreement had been drafted by legal officers at Hampshire County Council. It was highlighted that as Hampshire County Council had transferred its arts, museum and heritage services to HCT, the function of the Committee remained the same with regard to the recommended statutory powers.



Cultural Conversations - Hampshire Cultural Trust Update


Tim Kelly gave a brief statement on behalf of Janet Owen. He advised the Committee that in March and April 2015, HCT would hold Cultural Conversations. Local stakeholders would be invited to the Trust’s venues and given the opportunity to share views and thoughts regarding plans over the next ten years. HCT would use this feedback in order to shape its programme over this period.


It was reported that between the 9 March and 30 April 2015, a small, evening exhibition would take place in each venue and ideas would be brought together over a glass of wine.


Date and Venue of Next Meeting




That the next meeting of the Committee take place on 17 June 2015 at 11:30 am at Eastleigh House.