Agenda and minutes

Eastleigh Museum Joint Management Committee - Wednesday, 17 June 2015 11:30 am

Venue: Bursledon Windmill, Windmill Lane, Bursledon, Southampton, SO31 8BG

Contact: Jack Grounds, Democratic Services Officer Tel: 023 8068 8026; Email: 

No. Item


Minutes of the Previous Meeting pdf icon PDF 61 KB




That the Minutes of the meeting held on 28 January 2015 be approved as a correct record of the meeting.


Curator's Report pdf icon PDF 4 MB


The Museum’s new Curator, Erica Munro, introduced herself to the Committee and was delighted to present her report to Members.


It was reported that since the previous meeting, the Museum had seen a lot of work establishing new internal systems and teams with responsibilities for communications, finance and HR.


It was reported that the Museum would be rotating temporary exhibitions for visitors. The “Horizon 20:20” exhibition, which was open from 23 January 2015 to 22 March 2015, saw artworks from fifty pupils at four education centres in Hampshire, including print, sculpture, textiles and willow work, displayed at the Museum. The people were aged between 13 and 16 years of age with some from the Eastleigh area.


The Museum had also promoted the “Celebrate Volunteers” exhibition which promoted eight local voluntary organisations, active in the Eastleigh area, and the work they do within the local community. The exhibition used a variety of images and text to celebrate the differences between the organisations and the difference they had made to the local community. The Curator praised the work that One Community had put into the exhibition and informed Members that public’s feedback had been overwhelmingly positive. The Curator advised that an exhibition on the Eastleigh Mela was in production and that meetings had taken place between the Museum staff and the Asian Welfare and Cultural Association of Eastleigh to discuss the development of the exhibition. The exhibition would coincide with the 2015 Eastleigh Mela.


Members were advised that learning and community engagement had received a particularly good response from local residents. The work of the Museum had had strong links to the National Curriculum, specifically emphasising the new curriculum’s focus on local history to which Eastleigh fits very well. The exhibition’s local focus allowed the Museum’s name and work to become better known to residents in and outside of Eastleigh.


The Committee were informed that visitor figures for other Hampshire Museums could be brought to the next meeting in order to compare these figures with those of Eastleigh Museum. Members were advised that some sites’ visitor numbers had declined in general and this trend appeared to be consistent nationally. It was highlighted that a number of upcoming events, such as the 2015 Rugby World Cup could be tied into any future exhibitions the Museum would hold to attract new visitors.


Guy Riddoch advised that family orientated Markets would begin in Eastleigh on 20 June 2015 and a gazebo could be made available for the Museum to advertise at the event.



Finance Report pdf icon PDF 65 KB


Tim Kelly reported that in accordance with the agreement set out between Hampshire County Council (HCC) and Eastleigh Borough Council (EBC), the net cost of the running of the Museum was shared between the two partner authorities. It was highlighted that net expenditure was on budget for 2015/16.


It was reported that due to annual changes on maintenance and property costs, the actual cost of maintenance would be higher in some years as works would need to be carried out and as a consequence, the burden would be lighter in other years.


Annual Small Bodies Return pdf icon PDF 68 KB


The Annual Small Bodies Return for 2014/15 was signed by the Chair.



Strategic Planning and Culture Conversation Update pdf icon PDF 107 KB


Members welcomed Hannah Ashwell to her new role and asked that their thanks be passed on to Annabel Cook for all her work with the Museum.


Hannah Ashwell reported that the Culture Conversations had taken place in March and April and 2015 and was an opportunity for HCT staff to meet with residents, businesses and community groups and discuss their ideas and thoughts about the sites in and around the Borough. In March, April and May 2015, a series of information boards were displayed at the Museum and a survey was carried out to allow residents to leave their comments. These comments would be collated for HCT’s first AGM and Core Partner meeting in July 2015 and this feedback would influence the development of the Strategic Plan.


Members asked a series of detailed questions about the future plans for the Museum, as highlighted in the report, and at what point the future plans would be actioned. Members agreed that it was important to look at making small yet important changes rather than undertaking large projects.


Hannah Ashwell and Tim Kelly agreed to feedback Members comments and would update the Committee at the next meeting.   


Future JMA Partnership Funding Agreement Verbal Update


Tim Kelly reported that the Future JMA Partnership Funding Agreement had been with HCC solicitors and the draft would be sent to EBC for comment and feedback before the September 2015 JMC meeting.



Date and Venue of Next Meeting




That the next meeting would take place at Eastleigh House with the date and time to be decided.