Agenda and minutes

Eastleigh Museum Joint Management Committee - Tuesday, 10 November 2015 11:00 am

Venue: Room 15, First Floor, Eastleigh House, Upper Market Street, Eastleigh SO50 9YN

Contact: Jack Grounds, Democratic Services Officer Tel: 023 8068 8026; Email: 

No. Item


Minutes of the Previous Meeting pdf icon PDF 80 KB


The Minutes of the meeting held on 17 June 2015 were agreed as a correct record.


Matters Arising


Minute 6, Future JMA Partnership Funding Agreement Verbal Update - Tim Kelly gave a brief update regarding a draft template for an ongoing partnership funding agreement, and Guy Riddoch added he had received an email relating to this on 15 October, which he would circulate.


Curator's Report pdf icon PDF 7 MB


The Museum’s Curator, Erica Munro, was pleased to introduce her report which covered activities at Eastleigh Museum during the period June to October 2015. She went through her report in detail highlighting a number of key points.


It had been a successful summer which had seen a number of exhibitions and events, with preparation for future museum operations being put in place. The ‘Mela’ exhibition had been particularly successful and had run in partnership with Hampshire Cultural Trust (HCT) and the Asian Welfare and Cultural Association (AWCA), who run the annual Eastleigh’s Mela festival, which was celebrating its ten year anniversary. This had brought in new visitors before, during, and after the event as it engaged with people of all ages. The AWCA group gathered a huge collection of objects, clothes and music and divided them into a variety of display themes. There were costumes, dressing up clothes and a number of activities to make it interactive.


Erica advised that her main area of work had been in the preparation of this event and the programming of future exhibitions, while school visits and other events had been administered by the Community Engagement Learning Officer (CELO).


Ongoing work of the HCT and One Community had continued strongly in terms of exhibitions, marketing, events and day-to-day running of the museum. Informal meetings with museum staff had led to preparations to train selected volunteers to take on collection housekeeping roles. This would involve object handling and caring. A conservation technician would also be visiting on a regular basis to change light bulbs in showcases and ensure the stability of objects on shelves.


A touring exhibition ‘Dino Artist’ comprised 28 pieces of work by artist John Sibbick. His work had featured in many dinosaur books and on television, and the exhibition attracted 298 visitors when it opened on 12 September 2015.  The exhibition featured a trail and quiz around the whole museum of small model dinosaurs which had proved very popular with the younger visitors, and especially the T-Rex model outside on the High Street. This had bumped total visitor numbers to the museum to 1746 which was very encouraging.


Erica added that a new exhibition would open on Saturday 14 November and run until January 2016. Sponsored by Historic England (formerly English Heritage), it would feature aerial photographs from the period 1920-1953. Five of the images were of the Eastleigh area.


Finally, with regards to marketing and management, the HCT FaceBook page now had over 2000 ‘likes’ and Twitter had over 3000 ‘followers’ and events were posted on both social media sites on an ongoing` basis. Members felt that the Museum could be a little smarter in its marketing and benefit more from Fun Day Fridays. Guy Riddoch advised that there was to be Vintage Market in Eastleigh on 12 December that would close Market Street and High Street, and may well be an event that the Museum could take advantage of.


It was AGREED that the report be noted.


Budget Report pdf icon PDF 117 KB


Tim Kelly reported that the Hampshire Cultural Trust had now moved away from the HCC Accounting system, but due to the transition period, the figures on Appendix 1 to the report only went up to August 2015. The appendix reflected the budget for both Bursledon Windmill and Eastleigh Museum and included proposed partner contributions.


The report highlighted the six key areas of where expenditure and income occurred in the Venue Plans. There would be delays on costs however due to annual fluctuations in property and maintenance costs, some years the actual cost of maintenance would be higher as works need to be carried out and in other years the cost would be lower.


With regards to an Energy Management Plan, HCC had assessed all the venues and surveys had been undertaken in every building. It was felt that if the Members knew what was on the HCC ‘to do’ list then perhaps funds could be found to resolve some of the issues.


It was AGREED that the 2015/16 budget update be noted.


Hampshire Cultural Trust Strategic Plan Update


Tim Kelly drew Members attention to the five year action plan set out in the HCT Vision and Strategic Plan 2015-2025.

Over the next five years it planned to make a difference to its entire portfolio, with priority for investment being given to those activities which best enables HCT to deliver on its four SMART objectives, with particular emphasis being given to improving financial resilience and increasing customers.


It was AGREED that the Hampshire Cultural Trust Strategic Plan Update be noted.


Date and Venue of Next Meeting


It was AGREED that the next meeting will be on Tuesday 23 February 2016 at 9.30am.