Agenda and minutes

Eastleigh Museum Joint Management Committee - Tuesday, 23 February 2016 9:30 am

Venue: Rooms 11/12/13, Eastleigh House, Upper Market Street, Eastleigh SO50 9YN

Contact: Jack Grounds, Democratic Services Officer Tel: 023 8068 8026; Email: 

No. Item


Minutes of meeting 10 November 2015 pdf icon PDF 79 KB


The Minutes of the meeting held on 10 November 2015 were agreed as a correct record.


Curator's Report pdf icon PDF 2 MB


Tim Kelly, Hampshire Cultural Trust (HCT), began by reporting that he was very sad to announce that not only was Erica Munro leaving HCT for pastures new but that Janet Wildman was retiring in a few weeks. Both ladies would be a huge loss to HCT and sorely missed. Processes were in place to find replacements and it was hoped that if Janet could be persuaded, she would continue to work for HCT on an ad-hoc basis.


In handing over the presentation to the museum’s Curator, Erica Munro then added that she had secured a position in the prestigious exhibitions section at Bletchley Park, so this would be her last meeting at Eastleigh.


Erica explained that the winter activity had seen an increase in visitor numbers at the museum which was good news. It had benefitted from passers-by during the Christmas shopping period as well as a series of high quality exhibitions.


Several exhibitions had taken place recently including ‘Aerofilms: Britain from above’ which had run for a couple of months, and ‘Love Collecting’ which was on until 19 March 2016 and ran alongside the HCT’s newly launched website which featured a number of collections and advised how to take care of one’s own collection at home. The HCT’s Collections Development Policy 2015-2020 which guides decisions relating to the acquisition and disposal of objects relevant to the Borough and other parts of the country. The Policy contains a number of documents that all museums are required to retain for their Museum Accreditation.


Two ‘Big Themes’ were to be launched this year, ‘Jane Austen’ and ‘Royal Blood’ which would tie in nicely with the celebrations of the Queen’s 90th Birthday this year.


Social media was increasing, with HCT gaining 2,300 ‘likes’ on FaceBook, and the Museum page continued to be updated by the Curator with news from the Twitter feed operated by the museum’s site team and run by One Community.


The prominence of the museum on the High Street had promoted the team to smarten up its appearance. Hampshire County Council, together with Eastleigh Borough Council, was funding the project to repaint it white/cream with pale purple features alongside a few remedial repair works in March 2016.


The Chair thanked Erica for a very informative report as always and, on behalf of Members, proffered their congratulations on her new appointment at Bletchley Park.


It was AGREED that the report be noted.


Venue Plan pdf icon PDF 216 KB


Erica Munro, Curator, went through the Venue Plan in detail, highlighting that the Hampshire Cultural Trust (HCT) championed world-class culture and exhibits to showcase, connect and empower Hampshire’s creative economy. This independent charity worked collaboratively to bring organisations, people and ideas together for greater impact. It was an exciting time for culture in the country and delivering against these key objectives would ensure that the HCT and individual venues like the museum would continue to contribute to the overarching strategic framework of the primary funders.


Erica Munro handed over to Janet Wildman (HCT) who had been developing areas for the Plan. Janet went through the various headings explaining how the venue plan would evolve. It was divided into a number of key actions including: Public Programmes (Exhibitions); Learning and Engagement; Local Community; Older People; Families; Big themes and Events; Collections; Local Priorities; Business Development; and Venue Management, with sub headings linked to HCT goals and Eastleigh Borough Council outcomes as set out in Appendix 1 to the report.


It was AGREED that the Venue Plan be noted.



Budget Report pdf icon PDF 151 KB


Tim Kelly, Hampshire Cultural Trust (HCT) advised that the report provided an update on the 2015/16 budget up to the end of December 2015. There were no exceptions to report and the end of year would be 31 March 2016. A breakdown of the budget was provided in Appendix 1 to the report, and the headlines reflected those in the Venue Plan, which made it easier to understand where money was being spent and how the museum directly benefitted.


It was AGREED that the 2015/16 budget update be noted.


Schools' Service Update pdf icon PDF 1 MB


Janet Wildman, the Community Engagement and Learning Officer (CELO), introduced her report which updated Members on the Schools’ Service at the museum.


She advised that it was mainly primary and junior schools that had become target users of the museum under Key Stage 1 and 2 of the National Curriculum (NC). Schools would only make a visit outside of the classroom – or book a workshop in the school – if it helped deliver the requirements of the new Primary National Curriculum, so the process of devising, promoting and delivering an offer for schools began with linking those areas of the NC with subject matter at the museum.


Due to the size of the museum and relatively poor facilities (only one toilet) and space to accommodate a whole class, the museum appealed more to local schools, with its main target being those within walking distance.


The museum had regular bookings from six schools within walking distance, with a few schools outside walking distance that were also regular visitors or regular bookers of outreach sessions, in particular, the session on fossil and dinosaur themes became popular during ‘Dinofest’ event.


On the whole, pupil visit numbers were up on previous years with the exception of 2013/14 which saw a large number of WW1 projects taking place. These figures were comparatively favourable with other small museums locally which did not have a collection (such as Toys and Prehistory) with a strong link to the new curriculum.


As well as planning for schools, the CELO provided or helped the Curator to plan for a range of other activities for non-school audiences with events such as ‘Hands-on-Holidays’; Museum ‘Make and Do Days’; Special Sundays; Families with under 5’s; and Special Events.


Members welcomed the update and were delighted that the museum assisted with the education of young people in the Borough. Councillor Kyrle suggested that the museum contact the Mayoralty team at the Council who had access to lots of memorabilia, including robes, photos, and Maces which would be fantastic for Key Stage 2 children. They could also have a visit from the Mayor and learn about democracy and council. Councillor Bicknell also added that the railway had great heritage and this was something that could be looked into once the restored steam locomotive was up and running. Members of the HCT welcomed these suggestions with enthusiasm.


The Chair thanked Janet Wildman for a very informative report.


It was AGREED that the report be noted.



Date and Venue of Next Meeting


It was AGREED that the next meeting would be held at the Windmill, Windmill Lane, Bursledon on Tuesday 5 July at 12.00 noon, with the Windmill Museum Joint Management Committee starting first at 10.30 am.