Agenda and minutes

Eastleigh Museum Joint Management Committee - Tuesday, 11 July 2017 10:30 am

Venue: Bursledon Windmill

Contact: Amy Stephens, Case Management Officer Tel: 023 8068 8273; Email: 

No. Item


Election of Chair for 2017/18


The Chairmanship of the Joint Management Committee alternates annually between the two authorities. For the year 2017/18 the Chairman needed to be appointed from the Borough Council Members of the Committee.




That Councillor Irish be appointed Chair of the Joint Management Committee for the 2017/18 municipal year.


Election of Vice Chair 2017/18


The Vice-Chairmanship alternates annually between the two authorities. For the year 2017/18 the Vice-Chairman needed to be appointed from the County Council Members of the Committee.




That Councillor Grajewski be appointed Vice-Chair of the Joint Management Committee for 2017/18 municipal year.


Minutes pdf icon PDF 83 KB

To consider the minutes of the meeting held on 14 February 2017.




That the Minutes of the meeting held on 14 February 2017 were agreed as a correct record.


Curator's Report pdf icon PDF 720 KB


Consideration was given to the report of the Curate of Eastleigh Museum which advised that the Museum had a good early spring/summer period, with a number of varied and interesting exhibitions. Exhibitions had included the first public exhibition from the local Fleming Art group, a celebration of 300 years of Freemasonry and an exhibition of art work from the Horizon 20:20 project. In addition, the Museum had also hosted a talk, a networking event, a preview evening, two trails and several craft sessions which had been positive. The exhibitions and events had appealed to a variety of audiences and attracted a range of visitors.


One Community had continued to welcome a variety of groups to the museum and run various drop-ins or sessions. Included within this was regular visits from the Good Neighbours group, monthly Cops and Coffee sessions and two Care Home visits for tea and cake. They had also continued to act as a Hate Crime Reporting Centre.


Eastleigh Museum attended the Eastleigh Medieval Festival which was the biggest external event they had taken part in over the past months. This was a great success and there had been over 500 visitors to the stall.


Hampshire Cultural Trust was ‘recognised as a museum service under the 2011 Accreditation Standard’ by Arts Council England’s Accreditation Panel on 9 February 2017. This acknowledgement makes it possible for an Accreditation Return to be made for Eastleigh Museum along with 13 other Accredited museums being managed by the Trust by the end of August 2017.


In March 2017 the ‘Emergency Conservation Unit’ responded to a call to rescue the Local History Resources from water damage which had resulted from a leak in the roof. Further leaks due to a lead theft from the roof had resulted in another visit in June 2017, in order to protect the 19th Century stained glass windows. Not all of the repair works had yet been completed. ACTION - Councillor Grajewski agreed to follow up the oustanding repair works with Hampshire County Council.


In May 2017 at the Eastleigh BID ‘Up Your Game, Up Your Gain’ Awards Evening Eastleigh Museum were delighted and proud to win a Silver Award for Customer Excellence.


206 school pupils took part in museum led workshop programmes from January-June 2017, visiting from The Crescent Primary School, Fryern Junior School and St Swithun Wells Catholic Primary School. On the 15 March 2017 the BLC schools team was invited to Hampshire County Council’s annual primary history conference. This was a great opportunity to promote Eastleigh Museum’s learning programmes to teachers across the Hampshire area. The Museum is in the process of researching and developing ideas for self-led learning programmes, as a way to engage more schools.


Better Life Chances was a major strand of work for the trust and the team delivered a variety of workshops, classes, events and projects, with the aim to reach those who were most vulnerable or disadvantaged and who may not usually have an opportunity to access arts and culture. Examples of its work included arts and cultural projects with young offenders and older offenders from across Hampshire, a poetry and visual arts project for people with dementia and exploring new ways of teaching and learning with Education Centres (Pupil Referral Units) across Hampshire including The Bridge in Eastleigh.  Such projects have had a positive impact on people’s lives.


A new edition of What’s On covering the period of January – April 2017 and featuring Eastleigh Museum was delivered at the end of December 2016. 12,500 copies were printed and it was now in circulation via its  ...  view the full minutes text for item 10.


Finance Report pdf icon PDF 252 KB


Consideration was given to the Financial Report and Revenue Budget 2017/18, which included the full year for 2016/17 and the first quarter of 2017/18.


Members were informed that in Appendix 2, in Column A ‘Full Year Actual 2016/17’ and Column C ‘ 2017 YTD/QTR 1 Actual’ some were provisional figures, as the final amounts had yet to be confirmed due to end of financial year processes. Therefore, the Net Expenditure and Total Expenditure totals were also to be confirmed.


In addition, there was an error in Appendix 2, Column C ‘2017 YTD/QTR 1 Actual’; the Net Expenditure total did not accurately reflect the Total Expenditure minus the Less Income. This figure would be confirmed.


It was AGREED that the report be noted.


Date and Venue of Next Meeting

14 November 2017 – 11:30 am – Eastleigh House.


It was confirmed that the next meeting would be held on 14 November 2017 at 11.30am at Eastleigh House.