Agenda and minutes

Eastleigh Museum Joint Management Committee - Tuesday, 13 February 2018 10:30 am

Venue: The Lowford Centre, Portsmouth Road, Bursledon, Southampton SO31 8ES

Contact: Amy Stephens, Case Management Officer Tel: 023 8068 8273; Email: 

No. Item


Minutes pdf icon PDF 75 KB

To consider the minutes of the meeting held on 14 November 2017.



The Minutes of the meeting held on 14 November 2017 were agreed as a correct record.


Curator's Report pdf icon PDF 885 KB


Consideration was given to the report of the Curator of Eastleigh Museum whom advised that the autumn/winter period had been very good, with numbers and budget figures again up every month on last year.


The highlight of the period had been the Christmas Tree exhibition, in which different groups decorated their own tree, which were displayed in the museum. Associated activities including the Santa’s grotto, Family Trail and mug painting activities also took place. There had also been a varied and interesting range of displays over the period, starting with Los Niños, and finishing with Parish by Parish which had attracted a wide and broad range of visitors to the museum.  All of these events and exhibitions had really helped to contribute to the excellent visitor numbers the museum had recorded.


In addition One Community had continued to welcome a variety of groups and organisations into the museum and run a variety of sessions or drop-ins. This included, regular visits from the Good Neighbours group and the monthly Cops and Coffee sessions, as well as continuing to act as a Hate Crime Reporting Centre.


One Community had also organised a Community Showcase event in The Point that saw charity and community organisations from the area attend to ‘showcase’ their work and promote opportunities they might be offering. Both Eastleigh Museum and Bursledon Windmill, along with many other groups had stands at the event.


A diverse programme of upcoming exhibitions was planned, including an exhibition looking at the Ponds of Hampshire in March 2018 to celebrate the Conservation Volunteers pond . In April 2018,  the Fair Oak art group would be displaying their work and from May to July 2018 the Odissi Mela would be exhibiting their latest project.


119 pupils from Shakespeare Infant School and St Swithun Wells Catholic Primary School took part in museum led workshop programmes in November 2017. The outreach session was dinosaur themed, for three classes, using fossil specimens on loan from SEARCH in Gosport. The children had taken part in hands-on activities to investigate fossils.


Better Life Chances had seen twenty students take part in six glass and two papier-mache workshops as part of the Horizon 20:20 project. In addition, The ICE project, a project for arts for positive mental health, was working with Simon Says to make a film about trauma and grief; around ten young people who had experienced this were taking part and the project would continue for two years. Wessex Dance Academy had seen a student who had attended progress to study at Chichester College, which was a positive success.


A new edition of What’s On had been completed and 12,500 copies printed and distributed. The e-newsletter Museums Monthly, featuring exhibition and events from Eastleigh, had over 5,800 subscribers. Events at the Museum continued to be promoted on social media sites on an ongoing basis and the Museum had continued to complete visitor surveys.


Hampshire Cultural Trust had now begun concentrating on the delivery of a wider digital strategy and website user experience, online ticketing, especially in museums, were immediate areas of focus. A new online volunteer form had already been delivered (Typeform) and work on the new website was underway for delivery in April 2018. 


Significantly, work had begun on a bespoke venue leaflet for Eastleigh Museum which would contain all the key details about the venue and could be used to promote it throughout the year. A new Eastleigh Museum logo would be created and these individual venue leaflets would replace the current quarterly ‘What’s On.’


Councillor Irish informed members that it was asked  ...  view the full minutes text for item 18.


Finance Report pdf icon PDF 523 KB


Consideration was given to the Financial Report and Revenue Budget 2017/18, which provided an overview of figures and an update against the 2017-18 budget.


Members were advised that figures only went up to end of December 2017, as at the time of publishing the agenda, the January figures had not yet been finalised.


Councillor Bicknell asked whether a wider breakdown of overall figures for all of the museums could be provided so that Members had a wider understanding of the distribution of finances across each venue. It was agreed that this would be provided and in addition, Hampshire Cultural Trust’s Annual Report would be shared with members of Eastleigh Local Area Committee for information.


Councillor Irish raised a query that had been discussed at the meeting of the Eastleigh Local Area Committee on 30 January 2018 and asked whether the financial cuts that Hampshire County Council were implementing would impact on the Hampshire Cultural Trust. Cerian Gale (Community Museum Manager) advised that as far as she was aware, there would be no change to the funding. The funding was following a previously agreed five year reduction plan, which was currently in the second year, and there had been no suggestion of any changes to that plan.


It was AGREED that the report be noted.


Date and Venue of Next Meeting


It was confirmed that the next meeting would be held on 12 July 2018 at 11.30am at Bursledon Windmill.