Agenda and minutes

Eastleigh Museum Joint Management Committee - Thursday, 12 July 2018 11:30 am

Venue: Bursledon Windmill

Contact: Matt Dobrowolski, Case Management Officer Tel: 023 8068 8080; Email: 

No. Item


Election of Chair for 2018/2019


The Chairmanship of the Joint Management Committee alternates annually between the two authorities. For the year 2018/19 the Chair needed to be appointed from the County Council Members of the Committee.




That Councillor Grajewski be appointed Chair of the Joint Management Committee for 2018/19 municipal year.


Election of Vice-Chair for 2018/2019


The Vice-Chairmanship alternates annually between the two authorities. For the year 2018/19 the Vice-Chair needed to be appointed from the Borough Council Members of the Committee.




That Councillor Reynolds be appointed Vice-Chair of the Joint Management Committee for the 2018/19 municipal year.


Minutes pdf icon PDF 50 KB




 That the Minutes of the meeting held on 13 February 2018 were agreed as a correct record.


Curator's Report pdf icon PDF 2 MB


Consideration was given to the report of the Curate of Eastleigh Museum which advised that the Museum had a good early spring/summer period, with a number of varied and interesting exhibitions. Exhibitions had included the Parish by Parish exhibition, Reviving Hampshire’s Ponds, followed by art and craft work from Fair Oak Art and Craft Society and finishing with Odissi Journey. Odissi Journey exhibition was attended by the representative of High Commissioner of Republic of India. The Museum hosted four events organised by One Community; a poetry evening for adults linked to Valentine’s Day ,ever popular mug painting activity for families in February and in May they ran a trail around the museum for younger visitors and then a mug painting sessions just in time to create a special father’s day gift.


There would be  several exhibitions taking place later this year including : displaying a series of photographs by Tim Carbury showing the last steam trains operating on the line through Eastleigh and supplemented with railway related items from the collection and children’s activities. Following that 2018 would be One Community’s 40th Anniversary Year and alongside all the other activities and events they would have going on they would be putting on an exhibition to celebrate their work and achievements over the last 40 years at the museum in Sept/Oct time.

Visitor numbers for the 2017-2018 were up by 2000 visitors on last year. There was a slight fall in visitor numbers for the months of April and May. June saw 1194 visitors.


Hampshire Cultural Trust’s technician visited in February to make repairs to lighting system. Unfortunately, further repairs would be needed. A full report on the state of the lighting /electrical system would be prepared.


The accreditation application was being formally assessed by Arts Council England with the result to be announced in July.


Hampshire Cultural Trust was continuing with restructure. The collections team was now more centralised. Each venue would be inspected by the collections team. The new Community Team would be looking at the temporary exhibition programme to improve the current programme of community exhibitions.


Barton Peverill College visited 5 times on self-led visits at the beginning of this period with 107 pupils using the museum over all their visits and the Shakespeare Junior School brought 3 classes on self-led visits in March with 74 pupils in total. There was also a self-led visit by a local Beaver group one evening in May which was very kindly facilitated by One Community.


There were a number of outreach programmes taking place in the Eastleigh Borough which enabled HCT to work with the most vulnerable in society.

The Horizon 20:20 programme provided regular arts activity for 20 at-risk young people at The Bridge Education Centre in Eastleigh with the involvement from professional artists.


There would be a celebration event held in Fareham in July to celebrate the past year of the project.


The Ice Project also continued (in partnership with Child and Adolescent Mental Health Services) where two local groups worked with professional artists and produced original artwork, inspired by using arts for positive mental health. Ten young people from Simon Says (child bereavement charity) worked with Strong Island Media to create four short films exploring grief.


A new edition of “What’s On for Families” was distributed to 13,000 recipients. I addition to this, 600 copies of digital leaflet was sent to over 600 schools.  The HCT e-newsletter was sent to all subscribers. HCT continued to market the museum on social media platforms.


A new leaflet was being designed and would include new photography and information about galleries and  ...  view the full minutes text for item 24.


Finance Report pdf icon PDF 45 KB


Deborah Neubauer from Hampshire Cultural Trust delivered a report on the new museum budget.

Committee members requested for the breakdown of where the funding for the museum came from to be presented at the next meeting. The 2018/2019 budget looked more achievable.


Any other Business


Members noted that last year’s event - Commemorating Southern Steam exhibition was an astounding success and they wanted to thank Councillor Bicknell for helping with organising the event. They hoped that the event could be repeated in the future.

They also congratulated One Community as it had received the highest accolade for voluntary groups in the UK, The Queen’s Award for Voluntary Service.

Presentation of the Queens Award would take place on the 17/09/2018 at the Eastleigh Museum.

Museum would be also involved in the celebration of the centenary of the end of the First World War.


Date and Venue of Next Meeting


It was confirmed that the next meeting would be held on 15.11.18 in room 40 at Eastleigh House.