Agenda and minutes

Bursledon Windmill Joint Management Committee - Wednesday, 14 November 2007 2:00 pm

Venue: Council Chamber, Civic Offices, Leigh Road, Eastleigh

Contact: Julia Roy, Democratic Services Officer Tel: 023 8068 8133; Email:  julia.roy@eastleigh.gov.uk 

Items
No. Item

1.

Minutes pdf icon PDF 14 KB

Minutes:

The Minutes of the meeting held on 13 June 2007 were agreed as a correct record.

 

Further to Minute 4 (Update on the Curator’s Recovery) the Head of Operations reported that the Curator was very well and had returned to work at the beginning of June.  Although he was not yet carrying out physical tasks, he had recently passed a medical assessment and should be able to resume milling soon.  The Committee was very pleased to hear of the Curator’s good progress and wished him well.

2.

Bursledon Windmill - Progress Report pdf icon PDF 20 KB

Minutes:

The Head of Operations, Museums and Archives Service introduced a progress report which provided details of current arrangements at the Windmill.

 

The Windmill had opened again on Sunday 15 July 2007, with an official celebration of the re-opening on Saturday 29 September.  It was hoped that milling would resume shortly.  Grain was still in stock and another baker had expressed interest in selling the Windmill flour.  In the meantime, flour from the Winchester City Mill was available for sale at the Windmill.

 

A new site staffing structure had been implemented, which included a part-time Curator and Visitor Services Manager and two part-time Museum Assistants.  Volunteers and casual labour would continue to be used to supplement the team when required.

 

The Windmill was now open on Sundays and Bank Holiday Mondays (except Christmas and New Year) from 10am to 4pm and on Tuesdays and Wednesdays by arrangement, with school groups being given priority.

 

Fixed opening hours meant that visitors might not be able to see the sails turning or milling in progress, as these were dependent on wind conditions, but this was made clear to prospective visitors on the Windmill website and other publicity material.

 

The Curator had been working with the Senior Education Officer and other members of the Museum Service’s ‘Learning, Access and Interpretation’ team to devise an education programme.  A two hour session called ‘Wind’ was currently under development, a cross-curricular series of activities which could be used for Key Stages 1 or 2.  The pond would also be available for dipping and future sessions involving flora and fauna.  In addition, the planting of a herb garden was being considered.

 

Increasing income was to be one of the main priorities for the coming year.  One area where performance could be improved was the sale of specially-designed souvenirs and other products appropriate to the site.  In order to make the site more accessible to the disabled, the possibility of providing CCTV footage of all areas in the mill for viewers to watch in the Barn was being considered.  Members supported this proposal and agreed that it should be taken forward, with costings sought and appropriate grants and other means of funding considered.  The provision of a disabled toilet would also be investigated.

 

There had been a thorough review of safety measures at the site, conducted by the County Recreation and Heritage Risk and Safety Manager, in consultation with Windmill staff.  Expert advice had also been provided by the Society for the Protection of Ancient Buildings.  A recent inspection by Hampshire Fire and Rescue Service had also called for some additional measures to be taken.  All improvements had now been implemented or were in hand, including increasing the frequency of electrical inspections.

 

A leading expert on mill maintenance had been commissioned to give the mill a thorough inspection, provide a report and propose a maintenance schedule for the future.  No major problems had been found and the report noted that the windmill had been “maintained with care and appreciation”.  It was agreed that a copy of the report would be sent to the Hampshire Buildings Preservation Trust.  A further expert had been commissioned to check the condition of the sails and again, no serious defects had been found.

 

A total of eight schools and groups had visited the Windmill since the reopening in July and, in addition, two families had made bookings for weekday visits.

 

On behalf of the Committee, the Chairman thanked all the staff involved for the efforts they had put into the reopening of the Windmill and also the Hampshire Buildings Preservation Trust for its work and  ...  view the full minutes text for item 2.

3.

Revenue Budget Estimate 2008/09 pdf icon PDF 16 KB

Minutes:

The Head of Operations introduced a report outlining progress with the current year’s budget and providing a forward estimate for 2007/08.

 

At the meeting held on 18 October 2006, the Committee had agreed to recommend to each partner authority a cash limit for the current year of £31,800 each.  At a subsequent meeting of the Bursledon, Hamble-le-Rice and Hound Local Area Committee, this recommendation had not been accepted and it had been agreed that Eastleigh Borough Council’s contribution for the year would be £29,850.  Bursledon Parish Council had later made up the £1,950 shortfall. 

 

Monitoring of the current year’s budget at this stage indicated that it would be possible to manage within the agreed cash limit.

 

Following the format introduced and agreed the previous year, the revenue estimate for 2008/09 included an element to pay for the use the Windmill made of Central Support Services provided by the Museum Service’s HQ in Winchester.  The Windmill’s requirement from next year’s estimated £1.13m Central Services budget was calculated, as last year, at 0.3% (£3,400).

 

The revenue estimate for 2008/09 was £68,600, which was an increase of £5,000 on the 2007/08 budget.  Each partner would be required to contribute £34,300.  The increase was largely due to the anticipated effects of inflation on staff and other costs during the forthcoming year and the County Council considered it an accurate assessment of the Windmill’s needs for the coming year.

 

This was a cash limit and the budget would be managed within this figure.  No further inflation allocation would be made during the year.

 

It was acknowledged that 2008/09 would be a difficult year, as it was not possible to gauge the projected income from the Windmill, although this had been estimated at £12,700.  It was agreed that effort should be put into raising income.  Mr Jackson reported that the Bursledon Brickworks Steam Group was considering providing a steam link to the Windmill on the Brickworks Open Days and queried the possibility of providing a combined ticket to both sites.

 

The Borough Council’s decision on the budget would be made by Bursledon, Hamble-le-Rice and Hound Local Area Committee at its meeting in December.  Councillor Airey, in his capacity as Chair of that Committee, advised that it was unlikely that such an increase in the Windmill’s budget would be approved.  The Area Committee’s budget would not be increased at the same rate and, if the Windmill’s budget were to be approved, other services would have to be delayed or cancelled. 

 

It was proposed that, following the Local Area Committee meeting, a special meeting of the Joint Management Committee be convened on 23 January 2008 to consider the matter further.

 

RESOLVED –

 

1.  That the budget required to maintain the current levels of service be noted and approved and that the constituent authorities be notified of the required contribution; and

 

2.  That a special meeting of the Joint Management Committee be convened on 23 January 2008 to consider the revenue budget further.

4.

Date and Venue of Next Meeting

Minutes:

It was agreed that the next meeting would be held on Wednesday 23 January 2008 at 2pm at the Civic Offices.