Agenda and minutes

Bursledon Windmill Joint Management Committee - Wednesday, 27 February 2008 2:30 pm

Venue: Conference Room 2, Civic Offices, Leigh Road, Eastleigh

Contact: Julia Roy, Democratic Services Officer Tel: 023 8068 8133; Email:  julia.roy@eastleigh.gov.uk 

Items
No. Item

1.

Minutes pdf icon PDF 14 KB

To consider the minutes of the meeting held on 14 November 2007.

Minutes:

The Minutes of the meeting held on 14 November 2007 were agreed as a correct record.

 

Matters Arising

 

On Minute 1 (Minutes) The Head of Operations reported that the Curator had been assessed by the Occupational Health Unit (OHU) and passed fit to work on physical tasks at the Windmill.  Unfortunately he had been on sick leave since the end of January and was due to return to work at the beginning of March, subject to a further OHU assessment.  However, the Curator had recently indicated in writing that he would like to take early retirement.

 

On Minute 2 (Bursledon Windmill – Progress Report) it was queried whether a copy of the inspection report on the Windmill had been sent to the Hampshire Buildings Preservation Trust (HBPT).  The Visitor Services Manager confirmed that a copy had been supplied to Mr Jackson of the HBPT.

2.

Revenue Budget Estimate 2008-09 pdf icon PDF 16 KB

To consider further the provision of funding for 2008-09.

Minutes:

The Head of Operations reported that Bursledon, Hamble-le-Rice and Hound Local Area Committee had agreed to commit £30,686 of the £34,300 funding required for the Windmill for 2008-09,and had approached Bursledon Parish Council to make up the shortfall.  The Parish Council had agreed to provide the remaining £3,614. 

 

In making a contribution, Bursledon Parish Council had queried the opening hours of the Windmill.  The Head of Operations confirmed that they had been revised and fixed last year, and that the details were published in the Windmill leaflets and on its Web page.  A supply of leaflets would be provided to the Parish Council. 

 

Reference was also made to this being the second year that the Parish Council had helped the Local Area Committee (LAC) with the funding of the Windmill, due to the LAC being unable to sustain such a percentage increase in the required funding.  In future years, should similar circumstances apply, it might not be possible for the Parish Council to provide part of the funding.  The Head of Operations replied that the current circumstances were unusual, in that the Windmill had been closed for six months and it had been necessary to ask for increased funding for the purposes of relaunching the site and restructuring the staff. 

 

With regard to the Windmill budget for 2008/09, the Head of Operations hoped that the funding allocated for the Curator’s salary, should he resign, could be redistributed to a new post of Site Manager and, with a view to extending the opening hours of the site to include Saturdays, an additional part-time Museum Assistant post.  Strong efforts would also be made to increase visitor numbers through marketing and educational opportunities and a number of ideas were put forward for exploration.

 

RESOLVED –

 

1.  That the provision of Eastleigh Borough Council’s share of the required  budget requested for Bursledon Windmill for 2008-09 be noted;

 

2.  That thanks be extended to Bursledon Parish Council for its contribution towards the funding for the Windmill.

3.

Any Other Business

Minutes:

(a)  Update on events and progress at the Windmill

 

The Visitor Services Manager provided the following report:

 

·  Family sessions, making a variety of windmills, were to be held on the Tuesdays and Wednesdays of the Easter holidays.

·  Flour milled at the Windmill, using grain from Leckford still in stock, was being sold at Pickwells Farm Shop, Eastleigh Museum and the Windmill.  It was hoped to sell at Manor Farm and Bursledon Brickworks as well in the future.

·  Investigation was taking place into taking a stall at the market at the Bargate, Southampton on 8 March.

·  A stall was taken at the opening of the food recycling centre in Chandler’s Ford on 8 February.  Flour and recipe books were sold to the value of £48.

·  Milling had taken place on 26 February for the first time without the Curator.  This was successful and 1/3 sack of flour was produced.

·  Liaison was to take place with IT staff at the County Council with regard to the provision of CCTV at the Windmill site.

·  The gate into the car park was difficult for buses to negotiate and investigation was taking place into replacing it with lifting posts.  Councillor Millar agreed to liaise with the Visitor Services Manager on this issue.

·  A neighbour of the Windmill site, Mr Graham Lowe, had provided and laid gravel from his house gates to the entrance to the Windmill site.  The Committee extended thanks to Mr Lowe for this work.

·  Visitor figures on Sundays had increased since July 2007, averaging 55-80. 

·  Two schools had visited the Windmill in January and two were booked for March.  An art group and another adult group were booked to visit in June.

 

(b)  Bursledon Rights of Way Group

 

The Head of Operations reported that he had received a letter from the above Group, sending congratulations on the provision of funding for the Windmill and querying the opening hours.  The Group had also offered to contribute to the running of the Windmill, and the Head of Operations had agreed to meet the Group’s representative at the Windmill and explain the volunteering opportunities at the site. 

 

(c)  Visit to the Windmill

 

The Head of Operations reported that the Chairman of the County Council had visited the Windmill a few weeks ago and had enjoyed his visit.

4.

Date and Venue of Next Meeting

Minutes:

It was agreed that the next meeting would be held on Wednesday 9 April 2008 at 3pm at the Civic Offices.