Venue: Conference Room 4B, Civic Offices, Leigh Road, Eastleigh
Contact: Julia Roy, Democratic Services Officer Tel: 023 8068 8133; Email: email@example.com
To consider the Minutes of the meeting held on 27 February 2008.
The Minutes of the meeting held on 27 February 2008 were agreed as a correct record, subject to Item 3 (c) Any Other Business – Visit to the Windmill) being amended to read “The Head of Operations reported that the Chairman of the County Council had visited the Windmill a few weeks ago and had enjoyed her visit.”
On Minute 1 (Minutes - Matters Arising)) the Head of Operations reported that the Curator, Dr Gavin Bowie, was to take early retirement with effect from 25 April 2008. The Committee agreed to send a letter to Dr Bowie, expressing their gratitude for his hard work, enthusiasm and dedication to Bursledon Windmill over many years.
On Item 3 (a) (Any Other Business – Update on events and progress at the Windmill) Councillor Millar reported that he had produced two quotes for the provision of fencing and posts at the entrance to the car park area, which had been circulated to the Committee. The Committee thanked him for the quotes, which were being considered by the appropriate operational staff.
The Visitor Services Manager (VSM) introduced a report detailing activities, education and events at the Windmill between December 2007 and March 2008.
The Windmill was to take part in National Insect Week at the end of June, for which the Museum Service’s Biology Department was to run pond insect life activity sessions and also provide a pond interpretation board.
The Windmill was also to participate in the Big Draw in October, with a day craft activity planned. The Committee suggested that, as the Windmill site provided many opportunities for drawing, a competition could be organised, for both children and adults, with judging by a local artist and prizes awarded. This event could also offer promotional opportunities. The Visitor Services Manager agreed to investigate this suggestion.
National Mills Week was to take place in May and the Windmill had been included in advertising for this event.
During the Easter holidays, activities were being trialled on Tuesday and Wednesday afternoons. Windmills and Whirligigs was aimed at 5 – 11 year olds, with booking required, at a cost of £2.50 per child taking part. During the first week six families had attended, with two more booked for the following week. The sessions had been advertised quite widely, with online advertising giving the new Hantsdirect contact centre number. This number was now to be used on all Hampshire County Council advertising and a discussion took place around the merits of the contact centre.
The Museum Service Learning Access Interpretation team was also providing assistance in the planning of multi-tasked educational visits and family site discovery/activity sheets.
Visitors to the Windmill had increased from 112 in December to 432 in March. Approximately 65 people had visited on Easter Sunday and 80 on Monday. 51 primary children in educational groups had visited in January and 32 in March. These were from schools within a ten mile radius. The Committee was concerned that visitor numbers should be increased and suggested that a feature on the Windmill be included in “Hampshire Now”, the magazine of the County Council, and in Eastleigh’s “Borough News”. The VSM reported that she would be speaking about the Windmill on Radio Hampshire on Tuesday 15 April, between 10 and 11 am. Liaison with contacts at Bursledon Brickworks and Manor Farm would also take place, with a view to combining visits to all three sites. It was suggested that a questionnaire be given to visitors to the Windmill, asking for e-mail addresses, which could be added to a promotional mailing list.
Flour milled at the Windmill was selling well at both Pickwell Farm Shop and Eastleigh Museum. Contact had also been made with curators and VSMs of all museums in Hampshire. On 14 March, thirteen 25 kilo bags of flour had been milled in a favourable wind. A discussion took place around marketing the flour more widely, whilst also acknowledging that supply could not be guaranteed as milling could only take place when the wind was from a certain direction and when there were no visitors to the Windmill. However, the Committee suggested that the VSM liaise with other mills, such as Eling and Winchester City, and with Tesco, which was very close to the Windmill site, and report back at the next meeting regarding future marketing opportunities.
As mentioned at the previous meeting, Mr Graham Lowe, a neighbour of the Windmill, continued to assist in smartening the approach to the site. The VSM had also met the family of the late owner of the woodland by the Windmill, who were interested in and supportive of the achievements at the Windmill.
Date and Venue of Next Meeting
It was agreed that the next meeting would be held on Wednesday 15 October 2008 at 3pm at the Civic Offices.