Agenda and minutes

Bursledon Windmill Joint Management Committee - Wednesday, 11 February 2009 4:00 pm

Venue: Conference Room 2, Civic Offices, Leigh Road, Eastleigh

Contact: Julia Roy, Democratic Services Officer Tel: 023 8068 8133; Email: 

No. Item


Minutes pdf icon PDF 13 KB

To consider the Minutes of the meeting held on 15 October 2008.


The Minutes of the meeting held on 15 October 2008 were agreed as a correct record.


Matters Arising


Future Marketing of Flour: The Chairman reported that he had visited the Tesco store at Windhover to discuss whether flour milled at the Windmill could be sold at the store, but that it had not been considered appropriate at this time.  However, he had also visited the delicatessen in Warsash, and staff there had agreed to take two bags of each type of flour milled.  The Committee agreed that the Visitor Services Manager should contact the delicatessen and follow up this lead.  The Visitor Services Manager reported that she had been approached by Southern Co-op with a view to the Co-op stocking the Windmill flour and goods from other producers in Hampshire.  The Co-op would, however, need the bags of flour to be bar coded and a discussion took place around how to address this issue.  It was suggested that a limited company might need to be set up to market the flour.  The Visitor Services Manager agreed to investigate the legal implications of this and report back to the Committee at the earliest opportunity. 


Proposed Staffing Structure pdf icon PDF 11 KB


The Visitor Services Manager introduced a paper containing a proposal for the revised operation of the Windmill site.  A report of the Head of the County Museums and Archives Service accompanied the proposal paper.


The proposal would allow for the site to be available to the public four days per week on the following basis: Sundays and Bank Holiday Mondays open to drop-in visitors, as currently, and non-Bank Holiday Mondays, Tuesdays and Wednesdays available for booked visits, activity sessions, milling and grounds maintenance work. 


The report provided details of two options for a new staffing structure for the revised opening hours.  Both options would involve a structure comprising a Site Manager/Curator, a Visitor Services Manager and a total of three part-time Museum Assistants. 


The Committee welcomed the developments contained in the proposal, and considered that they would help to increase the number of visitors to the site.  However, it was noted that the proposal would require increased funding for staffing.


Reference was made to the report of the Head of the County Museums and Archives Services, which contained details of the funding already agreed by the Committee at its meeting on 15 October 2008.  A cash limit for 2009/10 of £67,000 had been recommended to each partner authority, a total of £33,500 per partner.  Eastleigh Borough Council’s half of the costs had subsequently been split with Bursledon Parish Council, with amounts of £30,686 and £2,814 respectively. 


The major element of the approved 2009/10 budget was staffing, at a cost of £67,400.  The costs of the two proposed staffing options were as follows:


Option 1 - £68,600

Option 2 - £68,300.


Both options would therefore require an increase in both partner contributions of approximately £500 or mean savings would have to be achieved in other areas. 


The Committee agreed that Option 1, as detailed in the report, should be pursued.  Taking into account changes to existing staffing, this option would involve the appointment of two Museum Assistants. 


The Committee requested that the Head of Operations provide the shortfall funding figure to the Area Co-ordinator for Bursledon, Hamble-le-Rice and Hound Local Area Committee.  The Local Area Committee would then consider the requirement for further funding and, if appropriate, approach Bursledon Parish Council again for a share of the funding on the same proportional basis as previously provided. 


It was AGREED -


(1)  That the proposals for the future operation and staffing of Bursledon Windmill be noted; and


(2)  That Option 1, as detailed in the report, be recommended for further consideration.


Date and Venue of Next Meeting

The next meeting will be held on Wednesday 22 April 2009 at 3pm in Conference Room 2, Civic Offices, Eastleigh Borough Council


The next meeting was to be held on Wednesday 22 April 2009 at 3pm at the Civic Offices, Eastleigh Borough Council.


Any Other Business


(i)  The Chairman made reference to Councillor Davidovitz, who was unable to attend the meeting as, sadly, his wife had recently died.  The Committee requested that the Chairman send a letter of condolence on behalf of the Committee.


(ii)  Councillor Broadhurst informed the Committee that he had recently met the former Curator of the Windmill, Gavin Bowie, who was fit and well and enjoying his retirement.  Gavin sent his best wishes to members of the Committee.