Agenda and minutes

Bursledon Windmill Joint Management Committee - Wednesday, 30 November 2016 11:45 am

Venue: 16/17 Eastleigh House, Upper Market Street, Eastleigh, Hampshire SO50 9YN

Contact: Amy Thorne, Democratic Services Officer Tel: 023 8068 8361 Email: 

No. Item


Minutes pdf icon PDF 162 KB


The Minutes of the meeting held on 5 July 2016 were agreed as a correct record.


Curator's Report pdf icon PDF 530 KB


Members considered the report of the Community Museum Manager,  Cerian Trevan. She advised that herself and Jeff Witcher, the Visitor Services Assistant, started at the Windmill at the beginning of the summer providing much needed consistency in staffing. Jeff had an extensive background in customer service delivery and had been working on improving the visitor experience over the summer including the welcome to site and promotion of events.


In line with improving visitor experience and facilities at the site a coffee machine was installed in July to allow the provision of hot drinks to visitors for the first time. To complement this a new range of soft drinks was also developed and proved popular over the summer. Work now needed to be done to establish how to install a hot water boiler so tea could also be offered.


With the volunteer team having dwindled to one long-term interpretation volunteer and a garden volunteer a key focus for the summer had been to increase volunteer numbers. There was now a growing team of three new welcome/interpretation volunteers, one returning volunteer and two new mill assistant volunteers. Jeff had been interviewing and inducting the welcome volunteers over the last few months and there were at least two volunteers per day on site and they were all also keen to support events at site.


The increase in volunteers and new staff had meant that cleaning and maintenance was easier to keep on top of. The barn and visitor facilities were now cleaned regularly and were in much better condition. Gary had carried out a lot of maintenance around the site including grass cutting, hedge cutting, tidying  the front of the barn and pond clearance. He also found a local tree surgeon who was willing to give spare wood he had which would ensure the pizza ovens could be supplied.  The wood had also been used to create a rustic seating area by the beautiful lavender flowerbed in view of the pond.


Work had also been progressing on the site maintenance plans related to the Tesco Bags of Help Grant. Bursledon was successful in securing a £10,000 grant for works to improve the external areas of site. Works would include extending the boardwalk around the exposed sides of the pond to improve safety and access, replacing the damaged fencing at the entrance and repairing other sections around the site, installing outside lights to the barn and creating another flower bed at the front of the barn.


She advised that she had also been working with Gary and the H&S Advisor to develop a Safe Working Practice for climbing the sails which, amongst other things, would enable them to be re-painted.


With a complete site team and two new mill volunteers a training and maintenance plan  was being developed to enable the windmill to start operating to full capacity again. Fosters Mill  had been contacted who provided training in 2014 and were able to do so again, it was hoped in time for November. Gerian had also been in touch with Ian Clark who would hopefully be able to provide maintenance The other key aim was to build up a team of people from within the Trust who were trained in emergency procedures such as turning the cap to provide support out of hours if high winds were experienced.


Visitor numbers continued to be down on last year throughout the summer. This was disappointing, but likely a combination of a lack of permanent site staff for the early season, a lack of marketing as a result and the windmill not being fully  ...  view the full minutes text for item 2.


Finance Report pdf icon PDF 221 KB


Consideration was given to the Financial Report and Revenue Budget 2015/16. Members were advised that there was nothing to add to the report and there had been no changes to the report since the last meeting.


It was AGREED that the report be noted.


Date and Venue of Next Meeting


The following dates were given for the Meetings taking place in 2017:


14 February 2017 - 10:30 am – 16/17 First Floor, Eastleigh House;

11 July 2017 – 11:30 am – Bursledon Windmill;

14 November 2017 – 10:30 am – 16/17 First Floor, Eastleigh House.