Agenda and minutes

Bursledon Windmill Joint Management Committee
Tuesday, 14 February 2017 10:30 am

Venue: 16/17 Floor 1, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN

Contact: Amy Thorne, Democratic Services Officer Tel: 023 8068 8361 Email:  amy.thorne@eastleigh.gov.uk 

Items
No. Item

1.

Minutes pdf icon PDF 88 KB

Minutes:

The Minutes of the meeting held on 30 November 2016 were agreed as a correct record.

2.

Curator's Report pdf icon PDF 874 KB

Minutes:

Members considered the report of the Community Museum Manager Cerian Trevan. She advised that the winter period at Bursledon was much quieter than other months due to the outdoor nature of the site and generally poorer weather at this time of year meaning visitor numbers were lower. However, a number of smaller events had been very well received and the time was used to concentrate on maintenance tasks.

 

The events put on this period were Pond Dipping Special Sunday in October which was led by the Curator of Natural Sciences. For half-term there was a drop-in event on for families called Woodland Shadows that allowed children to learn about the woodland creatures that might be found on site. In November the volunteers led a Craft with Corn Special Sunday showing visitors how to make their own corn creations. Unfortunately this was a very quiet weekend but one young couple went away with a number of corn designs, and the volunteers got busy and made lots of beautiful Christmas tree decorations which sold well in the shop. At the end of November the final event of the season was Spooky Mill. The site was decorated for the event with the Curator of Natural Sciences providing lots of animal specimens and bones, a number of the volunteers got into costumes and the Miller and Visitor Assistant decorated the outside of the site in lights. While numbers to the actual event were disappointing those that did come stayed for longer than expected really enjoying the spooky tour, ghost stories and activities in the barn including a bone trail! Feedback was excellent and a number of people had seen posts online about the event. It was decided that running the event closer to Halloween next year would improve numbers.

 

Contractors were on site completing the works taking place as a result of the Tesco Bags of Help Grant Scheme. The pond had the boardwalk around it extended across the entire exposed section to improve safety and access to the pond for people with mobility issues. Sections of this fence are removable to allow people to access the pond for pond dipping activities, making this a much more usable area. These works also mended all the broken fencing on site, vastly improving the look of the site on entrance. Another raised bed was also added on site which would be planted up in the spring to provide some colour to the front of the barn.

 

For the time when the site was closed a Winter Maintenance Plan and Windmill Training Plan had been developed. The priority when Mill Assistant volunteers were on site would be to continue their training at other times maintenance of the site would continue. She had also agreed to meet with Eastleigh Men’s Shed and would be discussing with them how they might be able to undertake some larger tasks on site including painting the inside of the mill and creating rodent proof storage.

 

In line with the rest of the year visitor numbers in October and November were down on last year. This is the first year the Windmill had been closed over the winter months so for December, January and February the site would be closed to the public with staff coming in on alternate Sundays to complete maintenance. A pre-season team briefing is planned for February and the site would re-open with a Cogs and Gears themed Special Sunday. Improved local marketing would aim to increase visitor numbers this year, with the Windmill already featuring in Scene magazine with a feature on the first page and events  ...  view the full minutes text for item 2.

3.

Finance Report pdf icon PDF 311 KB

Minutes:

Consideration was given to the Financial Report and Revenue Budget 2016/17 and 2017/18 given by Chris Jones the Head of Experience and Commercial Development. Members were advised that he was looking at different ways to present the information and was looking to refine the figures in future.

 

It was AGREED that the report be noted.

4.

Venue Plan pdf icon PDF 447 KB

Minutes:

Chris Jones presented a new venue business plan that was an evolving document and was currently a statement of intent. Members requested that accessibility for the disabled needed to be incorporated into the plan. Chris advised Members that this was being looked at across all sites.

 

It was AGREED that the report be noted.

5.

Joint Management Agreement

Minutes:

Chris Jones advised that the Joint Management agreement was due to come to an end shortly therefore a new agreement would be drawn up and would be given to all partners before it was agreed.

6.

Date and Venue of Next Meeting

Minutes:

It was confirmed that the next meeting would be held on 11 July 2017 at 11:30am in the Bursledon Windmill.