Agenda and minutes

Bursledon Windmill Joint Management Committee
Tuesday, 14 November 2017 10:30 am

Venue: Room 16/17, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN

Contact: Mateusz Dobrowolski, Case Management Officer Tel: 023 8068 8080 Email:  mateusz.dobrowolski@eastleigh.gov.uk 

Items
No. Item

13.

Minutes pdf icon PDF 132 KB

Minutes:

The minutes of the meeting on the 11 July 2017 were agreed as a correct record.

14.

Curator's Report pdf icon PDF 1 MB

Minutes:

Members considered the report of the Community Museum Manager, Cerian Gale. She advised that Bursledon Windmill had an excellent few months over the summer and into the autumn period with increased visitor numbers and a wide range of interesting events and activities taking place on site. For the first time in a number of years, the Windmill had opened on both Saturday and Sunday from June 2017 through to the end of November 2017 which had been successful.

A number of events had taken place from July to October 2017, with four special event weekends in August as part of the Tesco Bags of Help Grant. The annual Bursledon Bake Off event was also held, which had record visitor numbers and it was hoped that this event would be expanded. In September 2017 as part of the Harvest Weekend which included a lot of entertainment and activities, Nigel Spender, Conservation Engineer had taken two of the Petter engines to the Windmill and demonstrated them; there had been a lot of positive feedback and this would be made into an annual event each year.

Two more events would take place before the Windmill closed for the winter period; a final weekend themed around hibernation called ‘The Big Sleep’ and a Santa’s Grotto, which there had been a lot of interest in. The increased events had seen a build-up of interest at the Windmill over the summer period and they had really begun building a successful reputation.

With regards to the conservation and operation of the Windmill, the repairs had started and were due to be completed at the end of November 2017. This year the Windmill had trialed having staff on site on a Friday to provide an opportunity to conduct training and complete maintenance. As a result, a large number of maintenance tasks had been completed by volunteers which had improved the site presentation and conservation of the Mill. Training on mill operation for the team and further outstanding maintenance work around the site would be completed over the winter months.

Visitor numbers had performed very well in comparison to the previous year over the same period and they had increased, with the biggest increase (68% up) in August 2017. The increased numbers at events had allowed the Windmill to widen their marketing reach, which had meant that each event had built numbers for the ones to follow, which should continue into the coming months and 2018.

 

28 pupils from Meonstoke Infant School took part in workshop programmes in October 2017.  The feedback from these was very positive.  In addition, the schools team attended the Primary Newly Qualified Teachers (NQT) conference in Winchester, promoting the two learning programmes available at Bursledon Windmill to over 370 NQTs. Teachers were interested in the programmes on offer and bookings for next year were expected to be strong. 

 

Better Life Chances was a major strand of work for the trust and was one of the trust’s four key objectives.  This work stream was created in 2016 and signalled a different approach to engagement with targeted communities.  Examples of its work included arts and cultural projects with young and old offenders from across Hampshire; a poetry and visual arts project for people with dementia; exploring new ways of teaching and learning with Education Centres (Pupil Referral Units) across Hampshire including The Bridge in Eastleigh and Wessex Dance academy which provided a highly disciplined dance programme for non-mainstream young people who were offenders, in care or not in school, who attend from right across Hampshire, including Eastleigh.  The Academy had also performed at The Point in  ...  view the full minutes text for item 14.

15.

Finance Report pdf icon PDF 523 KB

Minutes:

Consideration was given to the Financial Report and Revenue Budget 2017/18, which provided an overview of the Windmill’s performance until the end of September 2017 and an update against the 2017/18 budget.

 

Members were advised that within Appendix 1, the figure of £1,400 in ‘Actuals YTD September’ for income was not accurate, as there had still been some outstanding payments when the report was completed; therefore these had not been included in the report. It was expected that there was actually around £5000 of revenue up to the end of September 2017.

 

It was AGREED that the report be noted.

16.

Date and Venue of Next Meeting

Minutes:

It was agreed that the next meeting would be held on 13 February 2018 at 11.30am and that the venue would be confirmed.