Agenda and minutes

Bursledon Windmill Joint Management Committee - Tuesday, 13 February 2018 11:30 am

Venue: The Lowford Centre, Portsmouth Road, Bursledon, Southampton SO31 8ES

Contact: Mateusz Dobrowolski, Case Management Officer Tel: 023 8068 8080 Email: 

No. Item


Minutes pdf icon PDF 81 KB

To consider the minutes of the meeting held on 14 November 2017.


The Minutes of the meeting on the 14 November 2017 were agreed as a correct record.


Curator's Report pdf icon PDF 1 MB


Members considered the report of the Community Museum Manager, Cerian Gale. The report covered a much quieter period of the year for the museum as the site was closed during the months of December, January and February. In November the museum held the second of two Autumn Special Weekends – The Big Sleep. This event drew in over 70 people that weekend so did well for the time of year.


The final event of the season was the new Santa’s Grotto and Christmas Fair on the 2 December 2017. The Mill was dressed as a traditional Santa’s Grotto, and the Barn hosted a craft fair with stalls of locally produced arts and crafts products and a special Christmas themed trail and decoration making stall.The event was well attended for its first year with 169 visitors in the 4 hours the site was open and good feedback was received.


With re-opening in mind, the team manned a stall at the Community Showcase event at The Point in Eastleigh on 28 January 2018. The stall proved very popular and several potential new volunteers registered.


Hampshire Cultural Trust’s Conservation Engineer and his workshop volunteers had progressed well with plans for repairs to the mill. Several visits had been undertaken and parts designed in house. Works were ongoing.


The Arts Council England had contacted the Hampshire Cultural Trust with regards to the Accreditation applications for 14 of the venues, including Bursledon Windmill, which was submitted in August; the review process was progressing well and it was anticipated that Accreditation for all venues would be granted again.


In August, the Conservation Technician identified and prepared several agricultural implements from the stores for adding to the displays that were mounted, to add additional interest and items for visitors to enjoy. In addition the Petter engines which were running during Harvest Weekend had become part of the equipment on display in the barn. New LED lights had been fitted in the barn to improve the lighting and visitor experience. New bay trees would be planted in the spring in a new planter at the front of the barn.


As part of Horizon 20:20 arts intervention programme twenty students aged 11-16 at the Bridge Education Centre experienced six glass and two papier mache workshops with professional artists between November and January. The ICE Project – arts for positive mental health - Simon Says charity in Eastleigh, which supported bereaved young people, was working with Strong Island Media to make a film about grief. Around ten vulnerable young people aged 11 – 18 who had experienced the trauma of losing a close family member were taking part. This project would run for a further two years.


A new edition of What’s On featuring Bursledon Windmill, was delivered at the end of August. 12,500 copies were printed and circulated. The e-newsletter Museums Monthly, featuring exhibitions and events from Bursledon Windmill, had been sent out and subscribers had reached over 5800. There continued to be promotion on social media sites. Significantly, work was due to begin on a bespoke venue leaflet for Bursledon Windmill which would contain all the key details about the venue and could be used to promote it throughout the year. A new Bursledon Windmill logo would also be created.


Discussion in relation to the Report


Members asked if the visitor data could be passed to the members of the Local Area Committee.


In regards of the social media it was pointed out that Facebook pages for villages in the vicinity of the Bursledon Windmill could contain links to the page of the mill. Events could be promoted  ...  view the full minutes text for item 18.


Finance Report pdf icon PDF 523 KB


Consideration was given to the Financial Report and Revenue Budget 2017/18, which provided an overview of the Windmill’s performance until the end of September 2017 and an update against the 2017/18 budget.


The financial report was updated with figures up to the end of December 2018. It was noted that the salaries listed in report did not look correct and this was be confirmed.


In addition, the total sum of the contribution from Eastleigh Borough Council was also incorrect and would be confirmed. The contributions from the Local Area Committee were on a planned reduction.


Date and Venue of Next Meeting


It was agreed that the next meeting would take place at the Bursledon Windmill on 12 July 2018 at 10:30 am.