Agenda and minutes

Bursledon Windmill Joint Management Committee - Thursday, 12 July 2018 10:30 am

Venue: Bursledon Windmill, Windmill Lane, Bursledon, SO31 8BG

Contact: Mateusz Dobrowolski, Case Management Officer Tel: 023 8068 8080 Email:  mateusz.dobrowolski@eastleigh.gov.uk 

Items
No. Item

21.

Election of Chair for 2018/2019

Minutes:

The Chairmanship of the Joint Management Committee alternates annually between the two authorities. For the year 2018/19 the Chairman should be appointed from the County Council members of the Committee.

 

RESOLVED –

 

That Councillor Kyrle be appointed Chair of the Joint Management Committee for the 2018/19 municipal year.

 

22.

Election of Vice-Chair for 2018/2019

Minutes:

The Vice-Chairmanship alternates annually between the two authorities. For the year 2018/19 the Vice-Chairman should be appointed from the Borough Council members of the Committee.

 

RESOLVED –

 

That Councillor Broadhurst be appointed Vice-Chair of the Joint Management Committee for the 2017/18 municipal year.

 

23.

Minutes pdf icon PDF 50 KB

To consider the minutes held on 13 February 2018.

Minutes:

The Minutes of the meeting held on 13 February 2018 were agreed as a correct record.

 

24.

Curator's Report pdf icon PDF 1 MB

Minutes:

Cerian Gale , the Community Manager representing the Hampshire Cultural Trust, presented a report on activities at or relating to Bursledon Windmill covering the period from February  to June 2018.

The site remained closed during February and it reopened in March. The re-opening was slightly delayed due to snowfall.

Bursledon Windmill hosted the following events: “Spring into Science” in March, “Easter Trail” and “Creepy Crawly Creatures” in April.

Repairs to the mill were completed in time for the National Mills Weekend on the 12th and 13th May. Some repairs to the mill’s sails were needed and they would be underway once the repair plan was ready.

June saw the Father’s Day celebrated at the “Lazy Summers Day” event. The installation of the first brass plaques alongside the running trail.

As a result of the sign off of the mill as operational, the volunteer training programme was able to re-start in June and first training session took place at the end of the month. Volunteers might be ready in around three to four months. By spring next year , the mill may be able to produce its own flour.

Much was being done to recruit new volunteers.

Future events to take place this year included: “The Great Outdoors”, “Windmill Wednesday” events aimed at children during school holidays, “Bursledon Bake Off” with pizza baking and finally “Harvest Weekend”.

Visitor numbers so far were up on previous year.

The museum would retain its accreditation status. Hampshire Cultural Trust was going through a restructure and each venue was being assessed with special focus on collections and conservation needs.

There were three visits from school groups so far this year which was an improvement on last year. There were out of hours visits organised by local Cubs , Scouts and also by Winchester Archaeology Society.

Hampshire Cultural Trust was providing support through group visits, engagement programmes and potential volunteering opportunities to The Horizon 20:20 programme which provided regular arts activity for 20 at-risk young people at The Bridge Education Centre in Eastleigh . HCT were also working in partnership with Hampshire CAMHS (Child and Adolescent Mental Health Services) which involved cultural engagement opportunities for young people experiencing mental health issues. In Eastleigh CAMHS and HCT  were taking part in “The Ice Project” . The celebration event for the project took place at The Point in Eastleigh on 27 March with the exhibition of the artwork continuing until August 2018.  The second year of the ICE Project would start in September 2018.

Two editions of “Whats On for Families” were featuring Bursledon Windmill and were circulated to a wide group of recipents.

The HCT monthly e-newsletter featuring exhibitions and events from Bursledon, had been sent to sign ups on the HCT database. Subscribers now numbered over 6300.

HCT Facebook now had over 3550 “likes” and twitter nearly 5390 followers. Events at Bursledon were promoted on both social media sites on an ongoing basis. 

Work was progressing on the Bursledon venue leaflet which would replace the current What’s On guide.

 

 

25.

Financial Report pdf icon PDF 41 KB

Minutes:

Consideration was given to the Financial Report presented by Deborah Neubauer from Hampshire Cultural Trust, which provided an overview of the Windmill’s performance during the 2017/18 financial year and an update against the 2018/19 budget. Budget for 2018/19 was reduced to 40K , however the restructured Hampshire Cultural Trust was on course to deliver all the support which was needed.

26.

Date and Venue of Next Meeting

Minutes:

It was agreed that the next meeting would take place at Eastleigh House in room 40 (Fourth floor) on 15.11.2018 at 10:30 am.