To consider the minutes of the meeting held on 12 July 2022.

RESOLVED –

That the Minutes of the meeting held on 12 July 2022 were agreed as a correct record.

To follow.

Jessica Reilly, Operations Manager representing the Hampshire Cultural Trust, presented a report (Agenda Item 3) on activities at or relating to Bursledon Windmill covering the period from April 2022 to September 2022, and a table showing general attendance date for weekends with no events.

Ross McClean, Local Area Manager, requested updates for the celebration event planned for when the sails are added to Bursledon Windmill and it reopens after the winter so that invites could go to councillors and the Mayor.

He also requested information on any walks the Windmill has planned so that they can try to plan any other events in the area to avoid any conflicts.

ACTION – Hampshire Cultural Trust to keep the Local Area Manager updated on the re-opening of the sails event and details of the walking programme being delivered.

Councillor Broadhurst requested information on when the Windmill would be able to start milling flour again.

The Operations Manager representing Hampshire Cultural Trust stated that they were currently working on any updates for the sails and then they would look at what parts of the Windmill need bringing up o specifications to be able to begin milling again.

Councillors and the Local Area Manager raised concerns and frustrations that there still didn’t appear to be any sinking/depreciation funds or financial plan for replacement parts in place for the Windmill for the future, despite it being a repeated requested of the Joint Management Committee going back many years.

The Operations Manager representing Hampshire Cultural Trust stated that some work had been done, but that the Covid-19 pandemic and cost of living crisis had affected numbers and funds over the last few years and they were going to look at it again.

ACTION – The Bursledon Windmill Joint Management Committee requested that depreciation funding and financial planning was completed by Hampshire Cultural Trust.

To follow.

Consideration was given to the finance reports (Agenda Item 4) presented by Jessica Reilly, Operations Manager from Hampshire Cultural Trust, which provided an update from Quarter 2 against the 2022/23 budget.

The Local Area Manager requested a full breakdown of central costs.

ACTION – Hampshire Cultural Trust to provide a breakdown of central costs.

The Bursledon Windmill Joint Management Committee reiterated their concerns that there is no deadline to create a working mill again, and the importance of a financial plan going forward.

Next meeting will take place on 16 February 2023 via Microsoft Teams.

It was agreed that the next meeting would take place via Teams on Thursday 16 February 2023 at 10:30am.