Agenda and minutes

Budget Meeting, Council - Thursday, 25 February 2021 7:00 pm

Venue: Microsoft Teams Live

Contact: Nikki Dunne, Democratic Services Officer; Tel: 02380 688298 Email:  nikki.dunne@eastleigh.gov.uk 

Link: View the link

Items
No. Item

53.

PUBLIC PARTICIPATION

Members of the public can participate during relevant items on the agenda in the following ways:

 

·  If you are able to participate live (meet the technical requirements) and wish to be present and speak, you will need to notify Democratic Services 4 working days (Midday Friday 19 February 2021) before the meeting. Technical and etiquette guides will be provided.

·  Alternatively, the public can email a statement to be read out by ‘the spokesperson’.  Emailed statements will need to be received 2 working days (Midday Tuesday 23 February 2021) before the date of the meeting. Democratic Services will confirm receipt of the email and confirm it can be read out.

·  The statement (including questions) will be the equivalent of a maximum of three minutes if read out.  Please therefore restrict your statement to one side of A4 (12 font).  This applies audio/ video recordings also.

·  Alternatively a MP4 file will be sent to Democratic Services 4 working days (Midday Friday 19 February 2021) before the meeting.  This must be accompanied by a written transcript (emailed). In the event that the file does not meet technical requirements the transcript will be read by the spokesperson and shown on the screen.

 Please contact us via democratic.services@eastleigh.gov.uk

 

Minutes:

There was no public participation on this occasion.

54.

MAYOR'S ANNOUNCEMENTS

Minutes:

The Mayor welcomed everyone to the meeting and gave an overview of recent Council highlights:

 

·  In November, the Council funded the eleventh annual Youth Conference, which had brought students from schools and colleges together virtually to explore the timely theme of ‘Keeping Safe during COVID’. Over 100 pupils and professionals from schools, colleges and youth agencies operating in the Borough had attended.

 

·  In December, the Mayor presented a Local Hero award to Sharon Malcolm, who had been a lollipop lady in Eastleigh for 30 years. More Local Heroes would be awarded over the next few months and people who had given their time to help others during the pandemic could still be nominated.

 

·  A letter of congratulations was sent to Borough-based mountaineer, Nims Purja MBE, whose latest achievement was as part of a team that became the first to reach the summit of K2, the world's second highest mountain, in winter. Nims had previously conquered all 14 of the world’s 8,000-metre-plus peaks in a record time of six months and six days.

 

·  The Borough Council had received the Volunteering Award from Mountbatten Hampshire for the work that had been carried out by the Direct Services team on the upkeep of the gardens at their amazing West End hospice.

 

·  The Citizens Advice Bureau was doing excellent work in supporting people through this difficult period. 2020 was the Eastleigh branch’s 80th Anniversary. Unfortunately, the celebration had been postponed, but it was hoped that it could be re-arranged in the future.

 

·  Condolences were given to the family of Len Welsh, who had recently passed away. Len was Mayor’s Escort in 1999/2000 and 2015/16 when his wife Jane was Mayor. Tributes were also paid to Eastleigh Town Ranger, Neil Vincent, known as Vinnie, who had passed away recently after a short illness. His colleagues at the Eastleigh BID had set up a JustGiving page to raise money for a bench in his memory.

 

·  The Mayor had paid tribute to the many residents across the Borough, local charities and other organisations, as well as Council staff, who had risen so brilliantly to the challenges presented by the pandemic in supporting communities and businesses. It was hoped that, with the rollout of the vaccine, Mayor’s engagements would resume as soon as possible across the Borough so that thanks could be given in person, on behalf of the Borough, to the many people carrying out such important work.

55.

MINUTES pdf icon PDF 154 KB

To approve as a correct record the Minutes of the Council meeting held on 12 November 2020.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 12 November 2020 be agreed as a correct record.

56.

DECLARATIONS OF INTEREST

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items on the agenda on this occasion.

57.

LEADER'S REPORT

Minutes:

There was no Leader’s Report on this occasion.

58.

RECOMMENDATIONS (INCLUDING CALL-INS) REQUIRING DECISION

(i)  Cabinet -  

 

 (Minute  ) 

 

(ii)  Cabinet -  

 

 (Minute  )

 (Minute  )

Minutes:

Recommendations from Committee’s were dealt with at the relevant Agenda items.

59.

GENERAL FUND REVENUE BUDGET 2021/22 pdf icon PDF 138 KB

(A)A Procedure Note is attached and was emailed to Councillors in advance of the meeting.

(B)Recommendations from Committees

(C)Enhancements to the 2021/22 Budget Proposals from the Independent Group

Additional documents:

Minutes:

Consideration was given to the recommendations contained in the Minutes of the Cabinet meeting held on 22 February 2021, taking into account the Minutes of the Policy and Performance Scrutiny Panel held on 11 February 2021, concerning the 2021/22 Budget. The Leader introduced the budget.

 

The Independent Group had planned to submit an amendment to the Revenue Budget, but it was withdrawn after assurances that a cross party collaboration of enhancements would take place.

 

The Conservative Group submitted an amendment to the Revenue Budget and the following Recorded Vote occurred.

 

FOR: Councillors - Atkinson and Dean.

 

AGAINST: Councillors - Airey; Allingham; Asman; Bearder; Bicknell; Bourne; Broadhurst; Campbell; Clarke; Corben; Couldrey; Craig; Cross; Duguid; Garton; Gomer; Groves; Holes; House; Irish; Jurd; Kyrle; Mann; Manning; Marsh; Parker-Jones; Pragnell; Pretty; Rich; Tennent; Tidridge; Trace and Tyson-Payne.

 

(FOR: 2; AGAINST: 33)

 

A Recorded Vote took place for the substantive motion, and was as follows:

 

FOR: Councillors - Airey; Allingham; Asman; Bearder; Bicknell; Bourne; Broadhurst; Campbell; Clarke; Corben; Couldrey; Craig; Cross; Duguid; Garton; Gomer; Groves; Holes; House; Irish; Jurd; Kyrle; Mann; Manning; Marsh; Parker-Jones; Pragnell; Pretty; Rich; Tennent; Tidridge; Trace and Tyson-Payne.

 

AGAINST: Councillor Atkinson.

 

ABSTAIN: Councillor Dean.

 

(FOR: 33; AGAINST: 1; ABSTAIN 1)

 

RESOLVED –

 

That Council:

 

(1)  Approved service spending in line with forecast for 2020/21 which incorporated pressures and efficiencies as part of the Financial Monitoring to 31 December 2020 (Appendix G);

 

(2)  Set the net Revenue Budget requirement for 2021/22 at £9,914,000 and note the impact on the Council’s General Fund balance (para 12);

 

(3)  Noted the provisional Local Government Finance settlement for 2020/21 (para 16);

 

(4)  Approved budget adjustments for 2021/22 in line with the Medium Term Financial Plan (Appendices B & C);

 

(5)  Decreased the average Council Tax for Eastleigh Borough Council by 0.4% (1%below CPI) (para 21-25); and

 

(6)  Approved the Special Expenses for Parished and Non-Parished areas (para 26).

60.

COUNCIL TAX RESOLUTIONS 2021/22 pdf icon PDF 202 KB

To consider the report of the Chief Financial Officer regarding the Council Tax Resolutions 2021/22.

Minutes:

Consideration was given to a report by the Chief Financial Officer detailing the Council Tax Resolutions for 2021/22.

 

A recorded vote occurred:

 

FOR: Councillors - Airey; Allingham; Asman; Bearder; Bicknell; Bourne; Broadhurst; Campbell; Clarke; Corben; Couldrey; Craig; Cross; Duguid; Garton; Gomer; Groves; Holes; House; Irish; Jurd; Kyrle; Mann; Manning; Marsh; Parker-Jones; Pragnell; Pretty; Rich; Tennent; Tidridge; Trace and Tyson-Payne

 

AGAINST: Councillors – Atkinson and Dean.

 

(FOR: 33; AGAINST: 2)

 

RESOLVED –

 

That Council approved the Council Tax Resolutions as set out in the report which brings together the Borough’s Council Tax Requirement, including special expenses and that of the other major preceptors (Hampshire County Council, Hampshire and Isle of Wight Fire and Rescue and The Police and Crime Commissioner for Hampshire) and sets the Council Tax charges for 2021/22.

61.

CAPITAL, INVESTMENT AND TREASURY MANAGEMENT STRATEGY pdf icon PDF 136 KB

To consider the Capital, Investment and Treasury Management Strategy report.

Additional documents:

Minutes:

Consideration was given to the Capital, Investment and Treasury Management Strategy recommendations from the Cabinet meeting held on 22 February 2021.

 

RESOLVED –

 

That the following be approved:

 

(1)  the Capital Strategy at Appendix 1;

 

(2)  the Treasury Management Strategy at Appendix 2;

 

(3)  the Investment Strategy at Appendix 3;

 

(4) the Minimum Revenue Provision (MRP) Statement at Appendix 2A.

62.

COMMUNITY GOVERNANCE REVIEW - UNPARISHED AREA OF EASTLEIGH BOROUGH pdf icon PDF 182 KB

(A)Community Governance Review - Unparished Area of Eastleigh Borough – Report and Supporting Documents

 

(B)Recommendations from the Administration Committee

Additional documents:

Minutes:

Consideration was given to the report of the Strategic Planning Manager, taking into account the recommendations from Admin Committee on 15 February 2021.

 

A recorded vote occurred:

 

FOR: Councillors - Airey; Allingham; Asman; Bearder; Bicknell; Bourne; Broadhurst; Campbell; Clarke; Corben; Couldrey; Craig; Cross; Dean; Duguid; Garton; Gomer; Groves; Holes; House; Irish; Jurd; Kyrle; Mann; Manning; Marsh; Parker-Jones; Pragnell; Pretty; Rich; Tennent; Trace and Tyson-Payne

 

ABSTAIN: Councillors – Atkinson and Tidridge.

 

(FOR: 33; ABSTAIN: 2)

 

 

RESOLVED –

 

That Council considered the comments and recommendations from the Administration Committee and agreed that a Reorganisation Order be made accordingly as follows:

 

That warding arrangements for the new Councils are developed as follows:

 

Boyatt Wood Parish Council

 

Three wards with 10 councillors comprising the existing polling districts:

EN2 – South     1 councillor

EN3 – West     4 councillors

EN5 – East     5 councillors

 

Eastleigh Town Council

 

Five wards with 17 councillors comprising the existing polling districts:

EN1, EC1, EC2   3 councillors

EC3   3 councillors

EC4, EC5   3 councillors

ES1, ES2  4 councillors

ES4  4 councillors*

 

Ward names to be developed as part of the development of the proposals


*Note this allows for electoral growth at North Stoneham Park

 

63.

CABINET STATEMENTS pdf icon PDF 196 KB

To receive the following written statements by Members of the Cabinet on

relevant portfolio matters and to deal with any related questions:

 

a) Cabinet Member for Economy – Councillor Pretty

b) Cabinet Member for Environment – Councillor Kyrle

c) Cabinet Member for Regeneration (North) – Councillor Bicknell

d) Cabinet Member for Transport – Councillor Airey

Additional documents:

Minutes:

RESOLVED:

 

That the Cabinet Statements, as set out in the agenda pack, be noted.

 

64.

MEMBERS' QUESTIONS pdf icon PDF 117 KB

To deal with questions from Members to the Leader and Cabinet Councillors on Cabinet decisions, performance and strategy. 

Minutes:

There were Members’ questions as set out in the Agenda, and supplementary questions were answered by the Leader and Cabinet Members.

65.

RESOLVED ITEMS - FOR NOTING AND QUESTIONS ONLY

Minutes:

RESOLVED -

 

That the Minutes of the following meetings be received: 

 

CABINET

 

26 November 2020

 

10 December 2020

 

22 February 2021

 

ADMINISTRATION COMMITTEE

 

9 December 2020

 

15 February 2021

 

AUDIT AND RESOURCES COMMITTEE

 

24 November 2020

 

1 December 2020

 

9 February 2021

 

POLICY AND PERFORMANCE SCRUTINY PANEL

 

23 November 2020

 

7 December 2020

 

28 January 2021

 

11 February 2021

 

BISHOPSTOKE, FAIR OAK AND HORTON HEATH LOCAL AREA COMMITTEE

 

25 November 2020

 

BURSLEDON, HAMBLE-LE-RICE AND HOUND LOCAL AREA COMMITTEE

 

3 December 2020

 

21 January 2021

 

EASTLEIGH LOCAL AREA COMMITTEE

 

17 November 2020

 

19 January 2021

 

10 February 2021

 

HEDGE END, WEST END AND BOTLEY LOCAL AREA COMMITTEE

 

25 January 2021

 

HORTON HEATH DEVELOPMENT MANAGEMENT COMMITTEE

 

7 January 2021

 

The Mayor wished those standing for re-election well and thanked those that weren’t for their service. The next meeting will be the AGM and Mayor Making.