Agenda

Council - Monday, 28 November 2022 7:00 pm

Venue: Kings Community Church, Upper Northam Road, Hedge End, SO30 4BZ

Contact: Laura Johnston, Democratic Services Manager, 02380 688041 Email:  laura.johnston@eastleigh.gov.uk 

Items
No. Item

1.

MAYOR'S ANNOUNCEMENTS

2.

APOLOGIES FOR ABSENCE

3.

DECLARATIONS OF INTEREST

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

4.

MINUTES pdf icon PDF 179 KB

To approve as a correct record the Minutes of the Council meeting held on 19 May 2022.

5.

LEADER'S REPORT

PART 1 - DECISIONS TO BE TAKEN

6.

RECOMMENDATIONS (INCLUDING CALL-INS) REQUIRING DECISION

(i)  Administration Committee- 24 October 2022

 

Hedge End Town Council Community Governance Review 2022/23 (Minute 35)

 

RESOLVED –

 

That the Administration Committee:

(1)  Considered the report and responses received to the second public consultation;

(2)  Agreed to the proposed changes to the warding arrangements for Hedge End Town Council and recommended to Council that these changes are adopted and a Reorganisation Order is made.

 

(ii)  Administration Committee- 24 October 2022

 

Independent Remuneration Panel Review of Councillors' Allowances (Minute 36)

 

That the Administration Committee:

(1)  Considered the report of the Independent Remuneration Panel;

(2)  Thanked the panel for their work; and

(3)  Make recommendations to Council that:

a)  The Basic Allowance for members of Eastleigh Borough Council for the year commencing 1 April 2022 should be unchanged ie. £7,330.40 but index linked to national pay awards which has been the practice since 2018;

b)  Special Responsibility Allowance payments continue as currently set and continue to be uplifted in line with national pay awards.

c)  The Chair of the Horton Heath Development Management Committee be paid the same rate as the Chair of the Administration Committee, and not the Local Area Committee (LAC) as recommended by the Panel as the role is not the same as an LAC Chair.  The Vice-Chair would be paid an appropriate scaled relate at half the amount of a LAC Vice-Chair.

d)  The scheme of allowances be updated to reflect the current position of the payment of Dependants Allowances including indexation and that prospective Councillors be made aware of these provisions;

e)  A passenger rate of 5p/mile be added to the Councillors’ Allowance Scheme for mileage claims. Public Transport rates to be paid on production of receipts. A rate of 24p/mile for a motorbike be introduced as well as 20p/mile for bicycles as per the Officers Scheme of Allowances. It is further recommended that a link to the claims process be established to allow ease of claiming.

f)  Councillors can claim reimbursement of the cost of eye tests upon production of appropriate receipts;

g)  Any index linking should be in line with national staff salary increases (NJC award) for a maximum of four years from 1 April 2022;

h)  It be noted that in 2021/22 just under 54% of Councillors received a Special Responsibility Allowance which is just above the suggested good practice of no more than 50% of Councillors, particularly when considering any reorganisation of roles.

i)  The Councillors’ Allowance Scheme should be re-drafted to pull together all the relevant information which is held in numerous documents.

 

 

7.

APPOINTMENT TO THE AUDIT AND RESOURCES COMMITTEE

Council is asked to approve the appointment of Councillor Maud Attrill, replacing Councillor Anne Buckley, on the Audit and Resources Committee for the remainder of the municipal year.

8.

LOCAL PAY POLICY STATEMENT pdf icon PDF 257 KB

9.

CONSTITUTION - ANNUAL REVIEW AND UPDATES pdf icon PDF 135 KB

Additional documents:

PART 2 - STATEMENTS AND QUESTIONS

10.

CABINET STATEMENTS pdf icon PDF 129 KB

To receive the following written statements by Members of the Cabinet on relevant portfolio matters and to deal with any related questions:

 

a.  Cabinet Member for Economy – Councillor Pretty

b.  Cabinet Member for Health and Social Policy – Councillor Craig

c.  Cabinet Member for Social Policy and Regeneration North – Councillor Bicknell

 

Additional documents:

PART 3 - RESOLVED ITEMS

11.

RESOLVED ITEMS - FOR NOTING AND QUESTIONS ONLY

CABINET

24 May 2022

7 July 2022

21 September 2022

20 October 2022

ADMINISTRATION COMMITTEE

27 June 2022

5 September 2022

24 October 2022

AUDIT AND RESOURCES COMMITTEE

23 May 2022

19 July 2022

6 September 2022

1 November 2022

POLICY AND PERFORMANCE SCRUTINY PANEL

23 June 2022

14 July 2022

13 October 2022

LICENSING COMMITTEE

5 October 2022

BISHOPSTOKE, FAIR OAK AND HORTON HEATH LOCAL AREA COMMITTEE

29 June 2022

28 September 2022

BURSLEDON, HAMBLE-LE-RICE AND HOUND LOCAL AREA COMMITTEE

16 June 2022

22 September 2022

EASTLEIGH LOCAL AREA COMMITTEE

7 June 2022

HEDGE END, WEST END AND BOTLEY LOCAL AREA COMMITTEE

13 June 2022

10 October 2022

HORTON HEATH DEVELOPMENT MANAGEMENT COMMITTEE

26 September 2022