Agenda and minutes

from 17 October 2019, Council - Thursday, 7 November 2019 7:30 pm, MOVED

Venue: Oak Suite, Holiday Inn Eastleigh, Leigh Road, Eastleigh, Hampshire, SO50 9PG

Contact: Laura Johnston, Senior Democratic Services Officer; Tel: 023 8068 8041; Email:  laura.johnston@eastleigh.gov.uk. 

Items
No. Item

1.

MAYOR'S ANNOUNCEMENTS

Minutes:

The Mayor reported that:

 

·  Because of a family wedding, this was the first time he had missed the Eastleigh Mela. The Deputy Mayor attended on his behalf and it had been an excellent event, celebrating all of the Borough’s communities;

 

·  Park Sport had also a great success again and he had enjoyed attending the Park Sport Festival at Places Leisure Eastleigh;

 

·  Eastleigh Pride and Eastleigh Remembers were two community events on the Leigh Road Recreation Ground that took place in September, organised by the Eastleigh BID. He had attended them both and it had been great to see people of all ages enjoying two very well organised events;

 

·  In September he had also attended the Fire Station Open Day, Bishopstoke Carnival and the Hiltingbury Extravaganza, where the Council showcased plans to transform Hiltingbury Lakes; 

 

·  The Deputy Lieutenant joined members of Eastleigh Twinning Association for the opening of the Eastleigh Twinning Exhibition. The Exhibition would be at Eastleigh Museum until Saturday 9 November;

 

·  Former Mayor and Council Leader, Godfrey Olson, had contributed to the Exhibition and it was very sad that he was not able to see it himself, following his passing in June. The Mayor, and many of his friends and former colleagues, attended his funeral and saw how respected he was across the Borough. On Wednesday 13 November the Council would be holding a Memorial Service at The Point to celebrate Godfrey’s service to the Borough of Eastleigh;

 

·  The annual Remembrance Services would be taking place across the Borough on Sunday 10 November. The Mayor would be attending the Service in Eastleigh and the Deputy Mayor would attend the Netley Service. Representatives would be laying wreaths on behalf of the Council at the other Parish Services. Armistice Day Services would take place in Eastleigh and Bishopstoke on Monday 11 November;

 

·  The Christmas celebrations would start in Eastleigh on Saturday 16 November. It had always been a great event, attracting large crowds to the Town Centre.  Santa’s Grotto and the Light Parade would be raising money for the Mayor’s Appeal and the Deputy Mayor, Councillor Garton, would be switching on the Christmas lights that would signal the start of the spectacular firework display.

 

The Mayor offered his and the Council’s best wishes to everyone for the coming festive season.

2.

MINUTES pdf icon PDF 84 KB

To approve as a correct record the Minutes of the Council meeting held on 18 July 2019.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 18 July 2019 be agreed as a correct record.

3.

DECLARATIONS OF INTEREST

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillors declared interests in advance of the meeting as set out in the tabled document (paper 3).

4.

LEADER'S REPORT

Minutes:

The Leader reported that the examination of the Council’s Local Plan would start on Thursday 21 November at 10am and would run in phases to the end of January 2020.  The hearings would be held in the Millennium suite at the Botleigh Grange Hotel, Hedge End.

 

All the hearings are open to the public, but only those people who have already previously made representations as part of the previous consultation are able to participate in the forthcoming hearing sessions.

 

After the hearings have closed the inspector will consider all the representations that have been made and then prepare a report with her conclusions and recommendations.  This will include the next steps and give an indication of the likely completion date.

 

More ‘Statements of Common Ground’ have been received from key partner and statutory organisations that outline an agreed approach in relation to the plan.  Those received include:

 

·  Statement of Common Ground on Biodiversity from the Environment Agency and Natural England;

·  two Statements of Common Ground from Network Rail on Allbrook Rail Bridge and other general issues; 

·  statement of common ground between Eastleigh Borough Council and Hampshire County Council (as Highways Authority) on the timing, delivery, funding and phasing of the Chickenhall Lane link road has also been published confirming the Council’s commitment to the link road;

·  Statements of Common Ground have also been agreed between The Council and Winchester City Council in terms of ‘duty to cooperate’ and a general policy approach to phasing and safeguarding the route of the link road.

·  Statement of Common Ground with Hampshire County Council on Education;

·  Statement of Common Ground with South Downs National Park Authority;

·  Statement of Common Ground with Partnership for South Hampshire. 

 

These Statements follow on from a previous statement on Ancient Woodland agreed by Natural England, the Forestry Commission, Forestry England, Highwood Group Ltd, and Galliford Try Partnership/Drew Smith Ltd. 

 

The Leader reported that a Statement of Common Ground had been received from the Woodland Trust but since the meeting it has been clarified that whilst useful discussions have been had no statement has been agreed with the Trust.

 

RECOMMENDATIONS (INCLUDING CALL-INS) REQUIRING DECISION

5.

CLIMATE AND ENVIRONMENTAL EMERGENCY STRATEGY AND ACTION PLAN pdf icon PDF 81 KB

Additional documents:

Minutes:

Consideration was given to a report that set out the Council’s Climate and Environmental Emergency Strategy and Action Plan (paper 6) following the declaration of a Climate and Environmental Emergency on 18 July 2019.

 

RESOLVED –

 

(1)  That the Climate and Environmental Emergency Strategy be approved; and

 

(2)  That the Environmental Emergency Action Plan be approved.

6.

MEDIUM TERM FINANCIAL PLAN pdf icon PDF 75 KB

Additional documents:

Minutes:

Consideration was given to a report that set out the Council’s Medium Term Financial Plan for the period 2019/20 to 2024/25 (paper 7).

 

RESOLVED –

 

(1)  That the Medium Term Financial Plan (Appendix A) for 2019/20 to 2024/25 be approved; and

 

(2)  The parameters for the formulation of the 2019/20 revised and 2020/21 Original Budget be approved.

 

 

7.

AMENDMENTS TO THE CONSTITUTION pdf icon PDF 57 KB

Minutes:

Consideration was given to the report of the Monitoring Officer that set out necessary changes to the Constitution and proposed a working group be formed to look at the issue of webcasting Council meetings and other issues e.g. Petitions.

 

Councillor House, seconded by Councillor Bicknell, proposed an amendment to recommendation one to allow the Head of Housing and Development to be given delegated authority for Nationally Significant Infrastructure projects specifically for the Esso Southampton to London to pipeline.

 

RESOLVED –

 

That –

 

(1)  The proposed changes to the Council’s Constitution as set out in this report be approved with the addition that delegation at Part 3 Appendix 2 (Responsibility for Functions) be given to the Head of Housing and Development to carry out all the statutory functions of the Council under the Planning Act 2008 and Planning Authority in connection with or arising from consultation only on the Nationally Significant Infrastructure Project Esso Southampton to London Pipeline; and

 

(2)  A staff working group be established to report back to the Leader and the Deputy Leader of the Council and opposition party leaders with proposals for the webcasting and subsequent archiving of Council Meetings.

8.

APPOINTMENT TO THE POLICY AND PERFORMANCE SCRUTINY PANEL

To fill a vacancy following the resignation of Councillor Maggie Allingham from the Policy and Performance Scrutiny Panel.

Minutes:

RESOLVED –

 

That following the resignation of Cllr Maggie Allingham, Cllr James Duguid be appointed to the Policy and Performance Scrutiny Panel.

9.

RESOLVED ITEMS - FOR NOTING AND QUESTIONS ONLY

Minutes:

RESOLVED -

 

That the Minutes of the following meetings be received: 

 

CABINET

 

(a)  24 October 2019

 

ADMINSTRATION COMMITTEE

 

(b)  21 October 2019

 

AUDIT AND RESOURCES COMMITTEE

 

(c)  30 July 2019

(d)  3 September 2019

(e)  1 October 2019

(f)  16 October 2019

 

POLICY AND PERFORMANCE SCRUTINY PANEL

 

(g)  5 September 2019

(h)  22 October 2019

 

BURSLEDON, HAMBLE-LE-RICE, HOUND LOCAL AREA COMMITTEE

 

(i)  25 July 2019

(j)  26 September 2019

 

HEDGE END, WEST END AND BOTLEY LOCAL AREA COMMITTEE

 

(k)  30 September 2019

 

HORTON HEATH DEVELOPMENT MANAGEMENT COMMITTEE

 

(l)  22 July 2019

(m)  17 October 2019

10.

CABINET STATEMENTS pdf icon PDF 32 KB

To receive the following written statements by Members of the Cabinet on relevant portfolio matters and to deal with any related questions:

 

a)  Cabinet Member for Transport – Councillor Airey

b)  Cabinet Member for Economy – Councillor Pretty

Additional documents:

Minutes:

RESOLVED –

 

That the Cabinet Statements, as set out in the agenda pack be noted.

11.

MEMBERS' QUESTIONS pdf icon PDF 44 KB

To deal with questions from Members to the Leader and Cabinet on Cabinet decisions, performance and strategy. 

Minutes:

There were Members’ questions as set out in the Agenda, and supplementary questions, were answered by the appropriate Cabinet Members and Leader.