Richard Ward, Monitoring Officer, presented Agenda Item 1 which was election of a Chair of the Committee following the resignation of Councillor S Sollitt.

RESOLVED –

That Councillor Wayne Irish be elected as Chair for the Committee and;

That Councillor Darshan Mann be elected as Vice Chair for the Committee.

Councillor Irish took the Chair and advised that the Christmas Light Switch on event would be held on 18 November 2017, led by the deputy Mayor. He encouraged members and local residents to attend to support local businesses in Eastleigh and take part in the activities as it was always a very enjoyable event.

1)  Ted White noted the recent reports in the local press that Interserve had been holding talks with its lenders following a profit warning. He asked whether, in view of Eastleigh Borough Council’s contract with Interserve regarding the new leisure centre, would Councillors ensure that there would be no revenue costs to the Council regarding the centre and that no costs to the council tax payer would still be relevant?

Richard Ward advised that Interserve were the builders of the new leisure centre; the new centre was almost at completion and any payments would only be made once completion had taken place. In addition, Interserve would not be the operators in terms of the future ongoing running of the centre.

2)  Eileen Marks asked for further information about when a planning application had been passed with conditions and the procedures in place if these conditions had not been met within timescales. Ms Marks said that they had been advised that the bus storage contract where the Airport car parking site by Campbell Road would be given three months’ notice to move from the site and this had not happened; she requested an update regarding this. She also asked for an explanation of the meaning of ‘discharge of conditions’ in relation to planning, and referred to a further application on the site whereby she had been informed that a discharge had happened regarding a noise management plan. Ms Marks also noted that she continued to have issues viewing planning documents on the website.

Dawn Errington, Planning Officer, explained the two terms above and advised Ms Marks that they would look into both queries regarding the above planning applications and provide a response to this. She also confirmed she would check if the website documents referred to needed to be reloaded.

Ms Marks also asked whether there was any update regarding the ‘diffusion tubes’ in Campbell Road which she raised at the meeting on 26 September 2017 and thanked Councillors Balaam and Campbell for informing her of the agreement by the Committee to look into funding for improvements to the play park in Campbell Road. Ms Marks suggested that the Committee also consult with the local businesses that work within the industrial site, including St Modwens, about whether they would be able to offer any support with funding this.

3)  Simon Payne raised concerns in relation to the parking on Cherbourg Road. There were approximately 16 vehicle spaces and 1 disabled vehicle space within the area and four of those were 4 hour limited waiting bays. These were frequently used by local businesses who would swap their cars between the three parking bays all day, therefore local residents did not have the opportunity to use them.  There was also use of the parking spaces by the contractors who worked on the ongoing local developments. Mr Payne asked whether these could be changed to 2 hour limited waiting bays for the benefit of the residents.

Mr Payne also noted the parking issues on Nightingale Avenue and felt that it continued to be an issue and needed to be addressed before there was an accident on the road.

4)  Jill Payne advised the Committee that she had seen Mims Davies, MP, on Sunday Politics recently who had said that the roll out of Universal Credit had been a positive experience locally, which bucked the trend across the rest of the Country. Department of Work and Pensions figures showed that 1 in 4 people had not been paid in full in 6 weeks. Ms Payne asked whether there was any feedback regarding the Universal Credit since it had been introduced in July 2017 within the Borough and asked if there was anything in place to monitor this, particularly in relation to arrears in housing associations and mortgaged properties. It was widely accepted that the increased lack of housing and funds led to mental health and stress which impacted on local people, so she felt it was important that this be monitored.

Ms Payne also raised a point about socially rented housing; she had seen the figures which showed average waiting times which varied from 2 to 5 years for families and asked whether the Borough had a separate break down of what percentage of the affordable homes within new developments constituted socially rented. Ms Payne asked whether, due to the need for more social housing, the Members would ever directly invest in more housing rather than wait for private developers to purchase land and build these.

The Chair advised Ms Marks, Mr Payne and Ms Payne that they would be sent written responses to their queries.

5)  Phil Baker advised the Committee that he and a colleague regularly cycled along Bournemouth Road and there continued to be a high number of cars parked on the pavement, which blocked the cycle routes. This had become quite dangerous and his colleague had received some abuse recently when he asked an individual to move who was blocking the route. Mr Baker asked whether anything could be done to improve this.

The Chair advised that Hampshire County Council would be implementing parking restrictions in the area; this had been approved and would be put in place over the next few months.

To consider the Minutes of the meeting held on 26 September 2017.

RESOLVED -

That the Minutes of the meeting held on 26 September 2017 be confirmed and signed by the Chair as a correct record.

Councillor Wayne Irish declared a Non Pecuniary Interest in agenda items 8, 9, 10 and 11 because he is a member of North Stoneham and Basset Parochial Church Council and the Deputy Church Warden at St Nicolas Church.

Councillor Irish handed the meeting over to the Vice-Chair. 

Development Management staff gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

Reserved matters for appearance, landscaping, layout and scale (pursuant to outline planning permission O/15/76023 which was subject to Environmental Impact Assessment) for Stage 2 for the erection of 514 dwellings comprising parcels 1A, 3A(1), 3A(2) and 5A (part), provision of public open space in parcel 1A, associated access roads, drainage, car parking, refuse storage, boundary treatments and other supporting works and infrastructure – (Ref. RM/17/81168)

The Committee considered the report of the Head of Development Management (Agenda item 8) concerning reserved matters for appearance, landscaping, layout and scale (pursuant to outline planning permission O/15/76023 which was subject to Environmental Impact Assessment) for Stage 2 for the erection of 514 dwellings comprising parcels 1A, 3A(1), 3A(2) and 5A (part), provision of public open space in parcel 1A, associated access roads, drainage, car parking, refuse storage, boundary treatments and other supporting works and infrastructure - (Ref: RM/17/81168).

The Committee was advised of the following report updates;

There was a typing error in paragraph 86 and the Section 106 does require 35% affordable housing to be met.

No further neighbour comments had been received.

Further final amended plans had been received in response to consultation responses received prior to and following publication of the report, including improvements to highways, parking, elevations and landscaping where necessary.

The following consultee responses had been received:

HCC Flood and Water Team – no comments/objection.

HCC Highways – amended plans addressed the minor design concerns.

Biodiversity Officer – objection withdrawn subject to condition for final planting details within buffer area.

RESOLVED -

That Reserved Matters be APPROVED subject to:

(1)   Amendments to Condition 2 to reference Stage 2 Design Code, July 2017 rather than Stage 1 (Jan 17);

(2)  Amendments to Condition1 to refer to latest submitted plans: The development hereby permitted shall be implemented in accordance with the following plans numbered: 14-159-2000 Rev D, 14-159-2001 Rev C, 14-159-2002 Rev C, 14-159-2003 Rev C, 14-159-2004 Rev C, 14-159-2005 Rev B, 14-159-2006 Rev B, 14-159-2007 Rev B, 14-159-2008 Rev B, 14-159-2009 Rev B, 14-159-2010 Rev B, 14-159-2011 Rev B, 14-159-2012 Rev B, 14-159-2013 Rev B, 14-159-2014 Rev B, 14-159-2015 Rev B, 14-159-2016 Rev B, 14-159-2017 Rev C, 14-159-2018 Rev C, 14-159-2019 Rev C, 14-159-2020 Rev C, 14-159-2021 Rev E, 14-159-2022 Rev E, 14-159-2023 Rev E, 14-159-2024 Rev E, 14-159-2025 Rev C, 14-159-2026 Rev C, 14-159-2030 Rev B, 14-159-2031 Rev B, 14-159-2032 Rev B, 14-159-2033 Rev C, 14-159-2035, 14-159-2037, 14-159-2038, 14-159-2039, 17.003.001, 17.003.005, 17.003.010 Rev A, 17.003.011, 17.003.012 Rev A, 17.003.013 Rev A, 17.003.050, 17.003.100 Rev B, 17.003.101 Rev A, 17.003.102 Rev B, 17.003.103 Rev A, 17.003.104 Rev A, 17.003.105 Rev B, 17.003.106 Rev B, 17.003.107 Rev A, 17.003.108 Rev A, 17.003.109 Rev A, 17.003.110 Rev B, 17.003.111 Rev A, 17.003.112 Rev B, 17.003.113 Rev B, 17.003.114 Rev A, 17.003.115 Rev A, 17.003.116 Rev B, 17.003.117 Rev A, 17.003.118 Rev B, 17.003.119 Rev A, 17.003.120 Rev A, 17.003.121 Rev A, 17.003.122 Rev B, 17.003.123 Rev A, 17.003.124 Rev B, 17.003.125 Rev, 17.003.126 Rev B, 17.003.127 Rev A, 17.003.128 Rev B, 17.003.128 Rev A, 17.003.130 Rev B, 17.003.131 Rev A, 17.003.132 Rev A, 17.003.133 Rev A, 17.003.134 Rev A, 17.003.135 Rev A, 17.003.136 Rev A, 17.003.137 Rev A, 17.003.138 Rev B, 17.003.139 Rev A, 17.003.140 Rev A, 17.003.141 Rev A, 17.003.142 Rev A, 17.003.143 Rev A, 17.003.144 Rev A, 17.003.145 Rev A, 17.003.146 Rev B, 17.003.147 Rev A, 17.003.148 Rev A, 17.003.149 Rev A, 17.003.150 Rev A, 17.003.151 Rev A, 17.003.152 Rev A, 17.003.153 Rev A, 17.003.154 Rev A, 17.003.155 Rev A, 17.003.156 Rev A, 17.003.157 Rev A, 17.003.158 Rev A, 17.003.159 Rev A, 17.003.160 Rev B, 17.003.161 Rev A, 17.003.162 Rev B, 17.003.163 Rev A, 17.003.164 Rev B, 17.003.165 Rev A, 17.003.166 Rev B, 17.003.167 Rev A, 17.003.168 Rev B, 17.003.169 Rev A, 17.003.170 Rev B, 17.003.171 Rev A, 17.003.172 Rev B, 17.003.173 Rev A, 17.003.174 Rev B, 17.003.175 Rev A, 17.003.176, 17.003.177, 17.003.178, 17.003.300 Rev A, 17.003.301 Rev A, 17.003.302 Rev A, 17.003.303 Rev A, 17.003.304 Rev A, 17.003.305 Rev A, 17.003.306 Rev A, 17.003.307 Rev A, 17.003.308 Rev A, 17.003.309 Rev A, 17.003.310 Rev A, 17.003.311 Rev A, 17.003.312 Rev A, 17.003.313 Rev A, 17.003.314 Rev A, 17.003.315 Rev A, 17.003.316 Rev A, 17.003.317 Rev A, 17.003.318 Rev A, 17.003.319 Rev A, 17.003.320 Rev A, 17.003.321 Rev A, 17.003.322 Rev A, 17.003.323 Rev A, 17.003.324 Rev A, 17.003.325 Rev A, 17.003.326 Rev A, 17.003.327, 17.003.327, 17.003.328, 17.003.329, 17.003.340 Rev, 17.003.341 Rev A,  A, 17.003.342 Rev A, DD145D01 Rev B, DD145D04, DD145D05, DD145L31 Rev B, DD145L32 Rev B, DD145L33 Rev B, DD145L34 Rev B, DD145L35 Rev B, DD145L44, DD171D06;

(3)  The following new condition:  Final details relating to planting, boundary treatments, any car port doors, board walks, acoustic fencing, acoustic glazing and ventilation and surface materials shall be submitted to and approved in writing by the Local Planning Authority prior to the commencement of development.  Reason: In the interests of visual and environmental amenity;

(4)  Addition of the following Note to Applicant: Submitted details relating to planting, boundary treatments and materials are to be treated as illustrative and to be dealt with by way of condition discharge pending further discussions; and

(5)  The recommended conditions and reasons.

(NOTES: a) Councillor Irish declared an interest in Item 8 and left the meeting prior to this item and did not return to the meeting; and b) the agent spoke in support of the application.)

Erection of 39 dwellings (additional to the 1,100 dwellings granted under outline permission O/15/76023), public open space, landscaping, boundary treatments, roads and footways, car parking, drainage and other supporting works and infrastructure for Stage 3 on land previously identified as part of parcel 5A of outline permission ref. O/15/76023 (Application includes an Addendum to the Environmental Impact Assessment) – (Ref. F/17/81165)

The Committee considered the report of the Head of Development Management (Agenda item 9) concerning erection of 39 dwellings (additional to the 1,100 dwellings granted under outline permission O/15/76023), public open space, landscaping, boundary treatments, roads and footways, car parking, drainage and other supporting works and infrastructure for Stage 3 on land previously identified as part of parcel 5A of outline permission ref. O/15/76023 (Application includes an Addendum to the Environmental Impact Assessment) – (Ref. F/17/81165)

The Committee was advised of the following consultee updates;

HCC Flood and Water team – final wording of SuDS condition to be advised and to be delegated.

HCC Highways – minor amendments in response to comments now provided.

Implementation and Design Team – further minor amendments sought and now subject to conditions.

Biodiversity Officer – no objection subject to additional recommended condition.

RESOLVED -

That permission be GRANTED subject to:

(1)   Completion of a Section 106 agreement;

(2)  the following amendment to Condition 1 to include final list of plans: The development hereby permitted shall be implemented in accordance with the following plans numbered: 14-159-2000 Rev D, 14-159-2003 Rev C, 14-159-2004 Rev C, 14-159-2007 Rev B, 14-159-2008 Rev B, 14-159-2011 Rev B, 14-159-2012 Rev B, 14-159-2015 Rev B, 14-159-2016 Rev B, 14-159-2019 Rev C, 14-159-2020 Rev C, 14-159-2023 Rev E, 14-159-2024 Rev E, 14-159-2025 Rev C, 14-159-2026 Rev C, 14-159-2032 Rev B, 14-159-2033 Rev C, 14-159-2035, 14-159-2037, 17.003.500 Rev A, 17.003.510 Rev B, 17.003.511, 17.003.512 Rev B, 17.003.550 Rev B, 17.003.551 Rev A, 17.003.552 Rev B, 17.003.553 Rev A, 17.003.554 Rev B, 17.003.555 Rev A, 17.003.560 Rev A, 17.003.561 Rev A, 17.003.562 Rev A, 17.003.563 Rev A, 17.003.564 Rev A, 17.003.565 Rev A, 17.003.566 Rev A, 17.003.567 Rev A, 17.003.568 Rev A, 17.003.569 Rev A, 17.003.570 Rev A, DD145D01 Rev B, DD145D04, DD145L31 Rev B, DD145L36 Rev B, DD145L44, DD145VP 14, SP01;

(3)  The following amendment to Condition 4: “No development shall take place until a scheme for the provision and management of waterway buffers of 20m+ on the south side of the adjoining ditch/watercourse and 15-20m+ on its north side as shown on drawing no. 17.003.512 Rev B, shall be submitted to and agreed in writing by the local planning authority. Thereafter the development shall be carried out in accordance with the approved scheme and any subsequent amendments shall be agreed in writing with the local planning authority. The buffer zone scheme shall be free from built development including lighting, domestic gardens and formal landscaping; Unless otherwise agreed by the Local Planning Authority, the scheme shall include:

•  Plans showing the extent and layout of the buffer zone

•  Details of any proposed planting scheme (native species)

•  Details demonstrating how the buffer zone will be protected during development and managed/maintained over the longer term including adequate financial provision and named body responsible for management plus production of detailed management plan

•  No additional or amended footpaths or lighting within the buffer zone”;

(4)  The following amendment to condition 7: The details and provisions of the submitted Detailed Landscape Plan and Planting Schedule, Green Infrastructure Strategy, and Landscape and Ecology Management Strategy Revision A and Pre-Construction and During Construction Ecological Protection and Mitigation Plan shall be fully implemented for this phase of development unless otherwise agreed in writing by the Local Planning;

(5)  The following new condition:  Final details relating to planting, boundary treatments and surface materials shall be submitted to and approved in writing by the Local Planning Authority prior to the commencement of development.  Reason: In the interests of visual and environmental amenity;

(6)  Any further conditions recommended by HCC Flood and Water Team regarding SuDS (delegated to officers);

(7)  The following additional Note to Applicant: Details relating to planting, boundary treatments and materials to be treated as illustrative and to be dealt with by way of condition discharge pending further discussions; and

(8)  The recommended conditions and reasons.

(NOTES: a) Councillor Irish declared an interest in Item 9 and was not present; b) one member of the public objected to the application citing concerns about whether there should be more houses on the site due to already using flats as a noise barrier, the number of additional traffic movements that would be created and noted the lack of current communication from the developer with existing residents to minimise the impact on them and; c) the agent spoke in support of the application.)

Erection of 18 dwellings (additional to the 1,100 dwellings granted under outline permission O/15/76023), landscaping, boundary treatments, roads and footways, car parking, drainage and other supporting works and infrastructure for Stage 4 following demolition and site clearance on land previously identified as part of parcel 2B of outline permission ref. O/15/76023 (Application includes an Addendum to the Environmental Impact Assessment) – (Ref. F/17/81167)

The Committee considered the report of the Head of Development Management (Agenda item 10) concerning erection of 18 dwellings (additional to the 1,100 dwellings granted under outline permission O/15/76023), landscaping, boundary treatments, roads and footways, car parking, drainage and other supporting works and infrastructure for Stage 4 following demolition and site clearance on land previously identified as part of parcel 2B of outline permission ref. O/15/76023 (Application includes an Addendum to the Environmental Impact Assessment) – (Ref. F/17/81167)

The Committee was advised that of the following consultee updates:

Biodiversity Officer – no objection subject to conditions.

HCC Flood and Water team – final wording of SuDS condition to be advised and to be delegated.

HCC Highways – minor amendments in response to comments now provided.

Implementation and Design Team – no comments raised on amended plans.

RESOLVED -

That permission be GRANTED subject to:

(1)   Completion of a Section 106 agreement;

(2)  The following amendment to condition 7: The details and provisions of the submitted Detailed Landscape Plan and Planting Schedule, Green Infrastructure Strategy, and Landscape and Ecology Management Strategy Revision A and Pre-Construction and During Construction Ecological Protection and Mitigation Plan shall be fully implemented for this phase of development unless otherwise agreed in writing by the Local Planning;

(3)  The following new condition:  Final details relating to planting, boundary treatments and surface materials shall be submitted to and approved in writing by the Local Planning Authority prior to the commencement of development.  Reason: In the interests of visual and environmental amenity;

(4)  Any further conditions recommended by HCC Flood and Water Team re SuDS (delegated to officers);

(5)  Addition of the following Note to applicant: Details relating to planting, boundary treatments and materials to be treated as illustrative and to be dealt with by way of condition discharge pending further discussions; and

(6)  The recommended conditions and reasons.

(NOTES: a) Councillor Irish declared an interest in Item 10 and was not present; and b) the agent spoke in support of the application.)

Reserved Matters for appearance, landscaping, layout and scale pursuant to outline permission O/15/76023: Playing pitches and construction of associated facilities (including changing pavilion/hub building, spectator stands, enclosures, all-weather playing surfaces, floodlighting, parking, new footway/cycleway, landscaping and associated works and engineering operations) – (Ref. RM/17/81169)

The Committee considered the report of the Head of Development Management (Agenda item 11) concerning reserved Matters for appearance, landscaping, layout and scale pursuant to outline permission O/15/76023: Playing pitches and construction of associated facilities (including changing pavilion/hub building, spectator stands, enclosures, all-weather playing surfaces, floodlighting, parking, new footway/cycleway, landscaping and associated works and engineering operations) – (Ref. RM/17/81169)

The Committee was advised of the following consultee responses;

HCC Flood and Water Team - no comments had been received.

Tree Officer – no objection subject to the conditions.

Implementation and Design Team – no objection subject to a condition for final planting details.

Environmental Health – no further comments as the contaminated land had been covered by outline conditions.

Highways England – no objection subject to the conditions.

HCC Countryside –  now only sought upgrades to the existing public right of way and a financial contribution had been agreed.

RESOLVED -

That Reserved Matters be APPROVED subject to;

(1)   New condition 8: All flood lighting inside the development site shall be constructed (as per drawing nos. SSL2175 04, SSL2175 05 and SSL2175 06) and maintained such that it faces vertically downwards at all times. Reason: to prevent dazzle to users of the M27 and its Junction 5;

(2)  New Condition 9: A 200lux limit on the brightness of all lighting within the site shall be adhered to at all times as per the lighting assessment report: SSL2175 Appendix A Floodlighting Performance Results Option 1 200lux REV2 – dated 27-07-2017.  Reason: to prevent dazzle to users of the M27 and its Junction 5;

(3)  New Condition 10: Final details of the car park lighting and its location shall be submitted to and agreed in writing by the local planning authority, in consultation with Highways England, prior to the commencement of construction. Reason: to prevent dazzle to users of the M27 and its Junction 5;

(4)  New Condition 11: No excavation, demolition or development related works shall take place on site until a detailed Arboricultural Method Statement and Tree protection Plan, as per British Standard 5837:2012 (Trees in Relation to Design, Demolition and Construction – Recommendations), are submitted and approved by the LPA. Matters that must be address include, but are not limited to, drainage, service runs, hardstanding with RPAs, arboricultural works, tree protection fencing and ground protection. The approved Arboricultural Method Statement and Tree Protection Plan must be adhered to in full, and may only be modified subject to written agreement from the LPA. This tree condition may only be fully discharged on completion of the development subject to satisfactory written evidence of monthly monitoring and compliance by the pre-appointed tree specialist during construction. Reason - To retain and protect the existing trees which form an important part of the amenity of the locality;

(5)  New Condition 12: No excavation, demolition or development related works shall take place on site until the LPA officer has inspected and approved the proposed tree protection, as part of a pre-commencement meeting.  Once approved no access by vehicles or placement of goods, chemicals, fuels, soil or other materials shall take place within fenced area. The fencing shall be retained in its approved form for the duration of the work. This tree condition may only be fully discharged on completion of the development subject to satisfactory written evidence of monthly monitoring and compliance by the pre-appointed tree specialist during construction. Reason - To retain and protect the existing trees which form an important part of the amenity of the locality;

(6)  New Condition 13: Final landscape plans shall be submitted to and agreed in writing by the Local Planning authority prior to the commencement of development.  Reason: In the interests of visual amenity and ecology;

(7)  Amended condition 5: Details of all site fencing and security barriers/gates shall be submitted to and approved in writing by the Local Planning Authority prior to its installation, and the agreed fencing and security barriers/gates shall be provided prior to the commencement of use of the development permitted and retained at all times unless otherwise agreed in writing by the Local Planning Authority; and

(8)  The recommended conditions and reasons.

(NOTE: Councillor Irish declared an interest in Item 11 and was not present.)

Councillor Balaam welcomed Councillor Mann into his position as Vice Chair and congratulated him on stepping up to Chair the Committee having only just been elected.

He also thanked Councillor S Sollitt for his work as Vice Chair and Chair of the Committee in recent months and also personally thanked Councillor Sollitt for the support that he had provided to him in his first term as a Councillor.