Agenda and minutes

Eastleigh Local Area Committee - Tuesday, 19 January 2021 7:00 pm

Venue: Room 11/12/13 - Eastleigh House, Upper Market Street, Eastleigh SO50 9YN. View directions

Contact: Nikki Dunne, Democratic Services Officer, 02380 688298 Email: nikki.dunne@eastleigh.gov.uk Please email Email: Democratic.Services@eastleigh.gov.uk to register to speak before the meeting.  Guy Riddoch, Local Area Manager Tel: 023 8068 3369; Email:  guy.riddoch@eastleigh.gov.uk

Link: View the link

Items
No. Item

143.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor Doguie declared a non-pecuniary interest in the planning applications for Former Eastleigh Post Office (Agenda Item 7) as he lives in a rented property adjacent to the application. He stated he had an open mind and would be taking part in the debate and vote.

144.

Minutes pdf icon PDF 140 KB

To consider the Minutes of the meeting held on 17 November 2020.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 17 November 2020 be confirmed and signed by the Chair as a correct record.

145.

Public Participation

Councillors not on the Local Area Committee and members of the public can participate during this section of the meeting in the following ways:

 

·  If you are able to participate live (meet the technical requirements) and wish to be present and speak, you will need to notify Democratic Services 4 working days (Midday Wednesday 13 January 2021) before the meeting. Technical and etiquette guides will be provided.

·  Alternatively, the public can email a statement to be read out by ‘the spokesperson’.  Emailed statements will need to be received 2 working days (Midday Friday 15 January 2021) before the date of the meeting. Democratic Services will confirm receipt of the email and confirm it can be read out.

·  The statement (including questions) will be the equivalent of a maximum of three minutes if read out.  Please therefore restrict your statement to one side of A4 (12 font).  This applies audio/ video recordings also.

·  Alternatively a MP4 file will be sent to Democratic Services 4 working days (Midday Wednesday 13 January 2021) before the meeting.  This must be accompanied by a written transcript (emailed). In the event that the file does not meet technical requirements the transcript will be read by the spokesperson and shown on the screen.

 Please contact us via democratic.services@eastleigh.gov.uk

Minutes:

There was no public participation on this occasion.

146.

Chair's Report

Minutes:

The Chair wished everybody a happy new year and hoped that it was a much happier and healthier one for all.

 

The Chair reported that the Pirelli Park play area was now open and being well used by local families - further landscaping and planting would follow in the Spring.  Local dog walkers were asked to use the area responsibly and not allow pets to urinate against the play equipment and to bag and bin their dog waste to work together to keep the play area safe for children.

 

The Chair updated that the special planning meeting, which was due to take place on the 17 December to hear the airport runway extension application, was re-scheduled following a request from the airport who wanted more time to respond to the latest public consultation. The meeting was expected to take place in March, subject to further information being submitted by the airport this week and a further public consultation. 

 

The Chair reported that following the extensive vandalism of the Freespace skate park at the end of last year, the Committee had taken the decision to bring forward the major improvement project that was planned for the site.  The project will take in the region of 12 months to complete but would ensure that the young people of Eastleigh were not penalised because of the destructive actions of a few individuals, whilst making best use of the limited funding available.

 

The Chair noted, from the agenda, the proposal to support local charities and groups with community grant funding of £9,613. The Chair was extremely proud that at a time when many Councils were struggling to deliver services and having to make extensive cuts that this Council was still able to invest in the local community.

 

The Chair drew attention to the Community Pantry which was opened at the Cableworks in Tinning Way. The Pantry was open on Mon, Tues, Thurs and Fri from 9.30-12; and on Wed from 4-6. It provided heavily discounted fresh, frozen and general foods to local families struggling to manage in challenging times.

 

The Chair reported that the Council was currently surveying local citizens on proposals to create a parish council in the unparished part of Eastleigh. This would give residents greater ownership and control over the day-to-day activities and services delivered on their behalf, such as the maintenance of open spaces and play areas, and the management of community buildings, cemeteries and local car parks. The survey closes on the 25 January and a report would come to an extra meeting of this Committee on Wednesday 10 February.

 

The Chair reported that following citizen feedback at the last committee meeting, they proposed to increase the leaf collection service in the Autumn so that the commitment to tree planting did not create problems for local residents.

147.

Presentation on Planning Guidelines

Minutes:

The Senior Planning Officer gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

148.

Planning Application - Former Eastleigh Post Office, 14 High Street, Eastleigh, SO50 5LA pdf icon PDF 764 KB

Demolition of former post office and sorting office buildings and erection of 1no. four storey building consisting of ground floor flexible commercial space (within use classes E(a), E(c), E(e), E(g)(i), Class F1/F2) and 10no. affordable residential units, and 1no. six storey building consisting of flexible ground floor commercial space (within use classes E(a), E(c), E(e), E(g)(i), Class F1/F2) and 18no. residential units with creation of associated public realm / open space.

Minutes:

The Committee considered the report of the Senior Planning Officer (Agenda item 7) concerning demolition of former post office and sorting office buildings and erection of 1no. four storey building consisting of ground floor flexible commercial space (within use classes E(a), E(c), E(e), E(g)(i), Class F1/F2) and 10no. affordable residential units, and 1no. six storey building consisting of flexible ground floor commercial space (within use classes E(a), E(c), E(e), E(g)(i), Class F1/F2) and 18no. residential units with creation of associated public realm / open space (Ref: F/20/89125).

 

Members were updated that, since the publication of the agenda:

 

  Amended plans had been received to address the matter of the impacts of the development upon the privacy of the occupiers of the neighbouring properties to the north and additional conditions will be imposed in this respect;

  Additional consultation responses had been received from Southampton Airport (no objection subject to an informative in relation to the use of cranes during the construction works), Environmental Health (no objection subject to conditions in respect of contaminated land, hours of deliveries, hours of operation of the commercial uses, and noise control measures covering building insulation and music levels within the commercial units in the interests of amenity), and Economic Development (no objection subject to a developer contribution to mitigate for the reduction in employment floorspace resulting from the development).

 

A Recorded Vote was requested by The Chair and duly supported, due to technical difficulties with the electronic voting system:

 

FOR: Councillors: Bicknell; Bourne; Campbell; Clarke; Doguie; Irish; Mann.

 

AGAINST: Councillor Tyson-Payne

 

(FOR: 7; AGAINST: 1)

 

RESOLVED -

 

Subject to:

 

i.  The completion of outstanding consultations and the addition of any necessary additions or amendments to conditions;

ii.  The applicant entering into a legal agreement to secure the required affordable housing and planning obligations; and

iii.  The completion of a Habitats Regulations Assessment for the development by the Local Planning Authority and the undertaking of subsequent consultation with Natural England where required.

 

Delegated back to the Head of Housing and Development in conjunction with the Chair and Vice Chair of Eastleigh Local Area Committee to PERMIT.

 

[NOTES: (A) Two local residents had statements read out by the Local Area Manager in opposition to the application citing concerns around the height and scale of the development, invasion of privacy to the adjacent property and the dust and disruption the building work will bring; (B) and the agent spoke live in support of the application stating it is a high quality efficient mixed use building on an existing site, and includes new public links and public realm for community use; (C) Councillor Doguie declared a non-pecuniary interest in the planning application as he lives in a rented property adjacent to the application. He stated he had an open mind and would be taking part in the debate and vote.]

149.

Air Quality 6 Monthly Update Report

Additional documents:

Minutes:

The Committee considered the report of the Senior Pollution Control Officer (Agenda Item 8) concerning the state of air quality and progress in implementing the Eastleigh Air Quality Management Area Action Plan..

 

RESOLVED –

 

The Eastleigh Local Area Committee noted the following:

(1)  the update to the air quality measurements for Eastleigh in 2020; and

(2)  progress made against the Air Quality Action Plan.

 

[NOTE: A statement was read out by the Local Area Manager from a member of the public citing concerns that the automatic monitoring station in Southampton Road was not working, that the data was inaccurate and requesting that Eastleigh be made a smoke free zone. The Senior Pollution Control Officer responded to the statement and will follow up with any concerns.]

150.

Financial Management Report pdf icon PDF 152 KB

Minutes:

Consideration was given to a report by the Local Area Manager (Agenda Item 9) that contained recommendations for expenditure from the Committee’s capital and revenue budget.

 

RESOLVED -

 

(1) £10,000 was allocated for stream bank re-enforcement at 8 Oaklands, Chandler’s Ford from the revenue budget;

(2) £20,000 was allocated for the Summer 2021 event from the revenue reserve;

(3) £5,200 was allocated for the Velmore Youth Café 21/22 from the revenue reserve;

(4) £5,000 was allocated for the Mela 2021 from the revenue reserve;

(5) £2,000 was allocated for Park Sport 2021 from the revenue reserve;

(6) £1,400 was allocated for the Lantern Parade 2021 from the revenue reserve;

(7) £1,000 was allocated for Pride 2021 from the revenue reserve;

(8) £750 was allocated for Friday Night Football 21/22 from the revenue reserve;

(9) £6,000 was allocated for town centre flowers from the revenue budget; and

(10) £5,000 was allocated for enhanced autumn leaf clearance from the revenue budget.

151.

Fees and Charges pdf icon PDF 201 KB

Minutes:

Consideration was given to a report by the Local Area Manager (Agenda Item 10) that contained recommendations for fees and charges levied for services that are the responsibility of Eastleigh Local Area Committee.

 

 

RESOLVED -

 

That the Local Area Committee:

(1)  approved the fees and charges set out in the Appendices A-D (Agenda Item 10) to come into effect from 1 April 2021; and

(2)  kept the charges for car parking unchanged for 2021/22, in line with the emerging corporate recommendation.

 

152.

Community Grants pdf icon PDF 140 KB

Additional documents:

Minutes:

The Assistant Local Area Manager stated that although some of the applications did not fully meet the criteria for grants from the Committee, it was agreed that it was very important to support local charities, especially under the currentCovid 19 difficulties.

 

The report of the Assistant Local Area Manager on behalf of the Eastleigh Community Grants Panel was considered.

 

RESOLVED –

 

That the Community Grants be approved as contained in Appendix 1 (Agenda Item 11) to the report.

 

 

 

153.

Planning Appeals

The Head of Legal Services to report:-

 

(a)  that the following appeals have been lodged:-

 

9 Westfield Road, Chandlers Ford, SO53 3GT (F/20/87442)

 

Appeal against the Council's refusal of planning permission for: Erection of 1 no. detached 2-bedroom dwelling with provision of dropped kerb from Westfield Crescent, and addition of single storey side extension to 9 Westfield Road following demolition of existing attached store.

This was a delegated decision. 

Minutes:

The Head of Legal Services reported:-

 

(a)  that the following appeals had been lodged:-

 

9 Westfield Road, Chandlers Ford, SO53 3GT (F/20/87442)

 

Appealed against the Council's refusal of planning permission for: Erection of 1

no. detached 2-bedroom dwelling with provision of dropped kerb from

Westfield Crescent, and addition of single storey side extension to 9

Westfield Road following demolition of existing attached store. 

 

This was a delegated decision.

 

 

RESOLVED -

 

That the report be noted.