Agenda and minutes

Policy and Performance Scrutiny Panel - Monday, 23 November 2020 6:45 pm

Contact: Nikki Dunne, Democratic Services Officer; Tel: 023 8068 8298; Email:  Natalie Wigman, Corporate Director Tel: 023 8068 8405 Email:

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No. Item


Public Participation

Councillors not on Policy and Performance Committee and members of the public can participate during this section of the meeting in the following ways:


·  If you are able to participate live (meet the technical requirements) and wish to be present and speak, you will need to notify Democratic Services 4 working days (Midday Tuesday 17 November 2020) before the meeting. Technical and etiquette guides will be provided.

·  Alternatively, the public can email a statement to be read out by ‘the spokesperson’.  Emailed statements will need to be received 2 working days (Midday Thursday 19 November 2020) before the date of the meeting. Democratic Services will confirm receipt of the email and confirm it can be read out.

·  The statement (including questions) will be the equivalent of a maximum of three minutes if read out.  Please therefore restrict your statement to one side of A4 (12 font).  This applies audio/ video recordings also.

·  Alternatively a MP4 file will be sent to Democratic Services 4 working days (Midday Tuesday 17 November 2020) before the meeting.  This must be accompanied by a written transcript (emailed). In the event that the file does not meet technical requirements the transcript will be read by the spokesperson and shown on the screen.

 Please contact us via


There was no public participation on this occasion.


Minutes pdf icon PDF 130 KB

To consider the Minutes of the meeting held on 15 October 2020.


Councillor Grajewski raised that point 117. in the minutes of the last meeting contains an error as refers to her having a pecuniary interest rather than a non-pecuniary interest as Executive Member of Public Health at Hampshire County Council.


It was AGREED -


That the Minutes of the meeting of the Panel held on 15 October 2020 be confirmed and signed by the Chair as a correct record.



Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.


Cllr Grajewski declared an interest in relation to the COVID 19 Recovery proposals as a member of the Hampshire County Council Cabinet COVID-19 Recovery Group, and as a Non-Executive Director of Solent Local Enterprise Partnership Board.



Chair's Report


1.  In principle agreement from regeneration portfolio holders to facilitate regular scrutiny of their portfolios, as we've proposed for other portfolios, recognising that their portfolios are managed differently to others in the council. We will now move forward to form portfolio interest groups.


2.  Public transport providers agreed to attend December’s meeting.


3.  The Panel were asked if finance training was beneficial now that the financial monitoring is a regular item for consideration.




That training on Financial scrutiny be arranged for the Panel.




Update from Task and Finish Groups


Cllr Groves updated on the Environmental Task and Finish Group which covers both trees and the Pollution Strategy.  The group had met since the last meeting of this Panel and work was progressing with a presentation to the Panel expected in the new year.


Cllr Asman updated on the Equality Strategy Task and Finish Group.  The group had not met yet but was meeting next week and then a meeting had been arranged once a month thereafter.



Eastleigh Scheme of Housing Allocations pdf icon PDF 159 KB

Additional documents:


The Council’s Housing and Homelessness Officer presented the Eastleigh Scheme of Allocations.




That the Policy and Performance Scrutiny Panel noted the contents of the report and made the following recommendations for consideration:


1)  That section 7.4 is expanded to refer to a wider range of prejudicial behaviour, such as racism; and


2)  To introduce wording to reflect the need for proportionality and contextual need of any exclusion based on criminal convictions and consider how to increase the transparency of such decisions.





Biodiversity Strategy Development pdf icon PDF 133 KB


Cllr Rupert Kyrle, Portfolio Holder for the Environment gave a presentation on the development work on the emerging Biodiversity Strategy.


It was AGREED that:


That the current Environment Task and Finish Group Chaired by Cllr Groves was expanded to consider and contribute to the emerging Biodiversity Strategy and ensure that Biodiversity Strategy fits with the current Climate and Environmental Emergency Action Plan.



Responses to M27 Scrutiny Invitation pdf icon PDF 201 KB

Additional documents:


Cllr David Airey, Portfolio Holder for Transport introduced the report on the responses the Council has received to its questions about the M27 Smart Motorway.


It was AGREED that:


(1)  The email from Steve Brine MP clarifying his response to Highways England was attached to the report to Cabinet; and


(2)  That the Policy and Performance Panel hold a Scrutiny session on the M27 Smart Motorway with key stakeholders regardless of Highways England representation.




That the Policy and Performance Scrutiny Panel noted the contents of the report and made the following recommendation for consideration:


That Cabinet request that Highways England do not bring the new fourth inside lane of the Motorway into operation until Stopped Vehicle Detection technology, additional Emergency Refuge Areas and environmental mitigations are all in place, and that similar measures are implemented for the M3 motorway.


Corporate Performance and Financial Monitoring pdf icon PDF 352 KB

Additional documents:


The Corporate Director (Support) and Chief Financial Officer presented the report.




That the report be noted.



COVID 19 Recovery Proposals pdf icon PDF 120 KB

Additional documents:


The Corporate Director (Strategy) presented the COVID 19 recovery proposals.




The Panel considered the actions and proposals to support recovery from COVID 19, both as an organisation and in respect of supporting local communities.



Cabinet Forward Plan pdf icon PDF 200 KB


The Panel considered the Forward Plan of Key Decisions.


It was AGREED that the report be noted.


Policy and Performance Scrutiny Panel's Work Programme pdf icon PDF 177 KB


Panel members considered their Work Programme to February 2021 in light of their own emerging priorities.


S106 review to be picked up at the end of the democratic year.


It was AGREED that the Work Programme be noted.