Agenda and minutes

Policy and Performance Scrutiny Panel - Thursday, 28 January 2021 6:45 pm

Contact: Nikki Dunne, Democratic Services Officer; Tel: 023 8068 8298; Email:  Natalie Wigman, Corporate Director Tel: 023 8068 8405 Email:

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No. Item


Appointment of Chair in the Seat


The Panel appointed Councillor Groves as Vice-Chair in the Seat until Councillor Cross arrived at 18.50.


Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.


In relation to agenda item 7, Councillor Grajewski declared that she was an Executive Member for Public Health and Supporting Families Programme at Hampshire County Council.


Minutes pdf icon PDF 142 KB

To consider the Minutes of the meeting held on 7 December 2020.


It was AGREED -


That the Minutes of the meeting of the Panel held on 7 December 2020 be confirmed and signed by the Chair as a correct record.


Public Participation

Councillors not on Policy and Performance Committee and members of the public can participate during this section of the meeting in the following ways:


·  If you are able to participate live (meet the technical requirements) and wish to be present and speak, you will need to notify Democratic Services 4 working days (Midday Friday 22 January 2021) before the meeting. Technical and etiquette guides will be provided.

·  Alternatively, the public can email a statement to be read out by ‘the spokesperson’.  Emailed statements will need to be received 2 working days (Midday Tuesday 26 2021) before the date of the meeting. Democratic Services will confirm receipt of the email and confirm it can be read out.

·  The statement (including questions) will be the equivalent of a maximum of three minutes if read out.  Please therefore restrict your statement to one side of A4 (12 font).  This applies audio/ video recordings also.

·  Alternatively a MP4 file will be sent to Democratic Services 4 working days (Midday Friday 22 January 2021) before the meeting.  This must be accompanied by a written transcript (emailed). In the event that the file does not meet technical requirements the transcript will be read by the spokesperson and shown on the screen.

 Please contact us via


There was no public participation on this occasion.


Chair's Report


The Chair welcomed Members back for 2021 and reminded Members that they needed to complete the forms to register their interest in any standing portfolios [GR1].



Update from Task and Finish Groups


Councillor Asman updated the panel from the Equalities Working Group held in early January. The Group were able to comment on an early draft of the Strategy and Action Plan. The Strategy was to come to Policy and Performance in March.


Councillor Groves updated the panel with regards to the Environment Task and Finish Group. A meeting would be held on the 8 February 2021 to review the process of the Tree Supplementary Planning Document. A draft version will be circulated to the Group next week so that it can be considered.


Councillor Couldrey confirmed that the Housing Group had not met.


The Chair had received an update from the Strategic Planning Lead for the Environment. Hampshire Country Council were going to pre consultation on the Transport Strategy. The Chair suggested that the Environment Task and Finish Group’s scope was expanded to give the Group the opportunity to make suggestions.


Councillor Grajewski stated that it was important for people to engage in the pre consultation.


Eastleigh Community Safety Partnership pdf icon PDF 185 KB

Additional documents:


Safety and Resilience Manager, Melvin Hartley, outlined the report which included the key community safety issues in the Borough.




The Policy and Performance Scrutiny Panel


(1)  Noted the work undertaken by the Community Safety Partnership over the past twelve months in the Borough.


The panel requested that that data contained within the report show comparisons with local neighbouring authorities.


Annual Customer Compliments and Complaints pdf icon PDF 381 KB

Additional documents:


Consideration was given to a report by the Case Management Team Leader for Service Delivery.


The Panel requested that any future reports were made colour-blind friendly.




That the Panel noted the improvement in customer care and made the following recommendation:


(1)  That the target for complaints [GR2] was reduced from 25%.


Cabinet Forward Plan pdf icon PDF 78 KB


The Panel considered the Forward Plan of Key Decisions.


Members requested that NHS redesign come to the panel to present.


It was AGREED that the report be noted.


Policy and Performance Scrutiny Panel's Work Programme pdf icon PDF 158 KB


Panel members considered their Work Programme to March 2021.


Members proposed to arrange a workshop for the next year’s programme.


It was AGREED that the Work Programme be noted.