Agenda and minutes

Policy and Performance Scrutiny Panel - Thursday, 18 June 2020 6:45 pm

Venue: PLEASE NOTE: this will be a 'virtual meeting'. The meeting can be viewed here:

Contact: Claire Brown, Case Management Officer; Tel: 023 8068 8498; Email:  Natalie Wigman, Corporate Director Tel: 023 8068 8405 Email:

No. Item


Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.


Councillor Tidridge declared an interest in the COVID-19 update as she volunteered for Eastleigh Community Aid.


Councillor Tyson-Payne declared an interest in the COVID-19 update as she volunteered for One Community.


Minutes pdf icon PDF 73 KB

To consider the Minutes of the meeting held on 12 March 2020.


It was AGREED -


That the Minutes of the meeting of the Panel held on 12 March 2020 be confirmed and signed by the Chair as a correct record.


Public Participation

Councillors not on Policy and Performance Committee and members of the public can participate during this section of the meeting in the following ways:


·  If you are able to participate live (meet the technical requirements) and wish to be present and speak, you will need to notify Democratic Services 4 working days (Midday Friday 12 June 2020) before the meeting. Technical and etiquette guides will be provided.

·  Alternatively, the public can email a statement to be read out by ‘the spokesperson’.  Emailed statements will need to be received 2 working days (Midday Tuesday 16 June 2020) before the date of the meeting. Democratic Services will confirm receipt of the email and confirm it can be read out.

·  The statement (including questions) will be the equivalent of a maximum of three minutes if read out.  Please therefore restrict your statement to one side of A4 (12 font).  This applies audio/ video recordings also.

·  Alternatively a MP4 file will be sent to Democratic Services 4 working days (Midday Friday 12 June 2020) before the meeting.  This must be accompanied by a written transcript (emailed). In the event that the file does not meet technical requirements the transcript will be read by the spokesperson and shown on the screen.

 Please contact us via


There was no public participation on this occasion.


Chair's Report


The Chair welcomed members to the first virtual meeting of the panel and noted his thanks to the staff who had worked hard to ensure that meetings could take place remotely.


The Chair noted that progress on the Health and Social Policy Task and Finish Group was interrupted by the need for officers responsible for those functions to work on the Council’s response to COVID-19, but would be picked up again in due course; and sought additional volunteers for the Housing Task and Finish Group that had been scoped at the previous meeting.


COVID-19 Update pdf icon PDF 124 KB

Additional documents:


Natalie Wigman, Corporate Director of Strategy and Lead for COVID-19 introduced the report. The Panel considered the reports that had previously been presented to Cabinet on the Council’s COVID-19 recovery work.




That the panel noted the report and made the following recommendation to Cabinet for consideration:


That Cabinet consider how to engage residents that do not have digital access, with reference to the COVID 19 crisis in particular.


Scrutiny Action Plan 2020/21 pdf icon PDF 82 KB


The Panel considered a report by the Chair reflecting on the performance of the Panel in 2019/20 and outlined some key areas for improvement and focus for 2020/21.


It was agreed that -


The priorities and actions in the report are implemented.


Environment and Transport Task and Finish Group pdf icon PDF 71 KB


The Panel considered the report by the Environment Task and Finish Group.


It was agreed that –


The report be noted following its presentation and verbal agreement at the meeting on 12 March 2020.


Climate Change and Environmental Emergency Strategy and Action Plan Update pdf icon PDF 82 KB

Additional documents:


The Panel considered the report by the Strategic Planning Lead for Environment.


A recorded vote took place with regards to recommendation 1i below and was as follows:


FOR: Councillors – Gomer; Cross; Asman; Broadhurst; Duguid; Grajewski; Groves; Jurd and Pragnell.


AGAINST: Councillor Tidridge.


ABSTAIN: Councillors – Couldrey and Tyson-Payne.






That the report be noted and the following recommendation be made to Cabinet:


1)  Future reporting and monitoring of climate change emissions and actions to include:


i)  The total emissions from the airport

ii)  Of the total emissions for the airport, that the amount the borough is accountable for is quantified


2)  That there are positive and useful links between the Climate Change Board and the Council’s Housing Programme; and


3)  That the Climate Change Board looks at ways to increase transparency, including the publishing of minutes of the meeting.


Cabinet Forward Plan and Work Planning pdf icon PDF 70 KB


The Panel considered the Forward Plan to September 2020 in light of their own emerging priorities and work plan.


The Panel highlighted the following decisions form the Cabinet Forward Plan for July 2020 as priorities for pre-decision scrutiny:


·  Tree Nursery

·  Corporate Action Plan


The Panel highlighted the following areas of interest/concern to be shaped into their emerging work programme:


·  The Panel requests that Highways England attend the Panel to enable scrutiny of their work on the M27

·  The New Ways of Waste project scope

·  Digital inclusion