Agenda and minutes

Policy and Performance Scrutiny Panel - Thursday, 13 October 2022 6:45 pm

Venue: Rooms 11/12/13, Eastleigh House, Upper Market Street, Eastleigh SO50 9YN

Contact: Nikki Dunne, Democratic Services Officer; Tel: 023 8068 8298; Email:  Natalie Wigman, Corporate Director Tel: 023 8068 8405 Email:

No. Item


Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.


There were no declarations of interest in relation to items of business on the agenda.


Minutes pdf icon PDF 230 KB

To consider the Minutes of the meeting held on 14 July 2022.


It was AGREED -


That the Minutes of the meeting of the Panel held on 14 July 2022 be confirmed and signed by the Chair as a correct record.


Public Participation


There was no public participation on this occasion.


Chair's Report


The Chair welcomed the Committee back. As the September meeting was cancelled, there was a lot on the agenda this evening.


Update from Task and Finish Groups


One Horton Heath Task and Finish Group


Councillor Duguid confirmed that stress testing was an outstanding item. There was a date in the diary for the next meeting, however this needs changing as Councillor Broomfield is unable to attend.


Development Management Task and Finish Group


Councillor Broomfield confirmed that good progress was being made. The Group were hoping to meet and discuss the Section 106 Agreement and the adoption of roadways. Councillor Broomfield will report back at the next meeting.  


Corporate Service Performance pdf icon PDF 143 KB

Additional documents:


The Resource Manager introduced the report and explained that service performance was good, and the progress was shared in the report. The Environment Key Performance Indicators were discussed. Councillor Tyson-Payne raised concerns with the Nitrogen Dioxide concentration monitoring. Once collated, the information will go to Local Area Committees for discussion. It was agreed that this would be put on the Work Programme for the end of the municipal year.


Councillor Broomfield requested national benchmarking on some of the figures. It was confirmed that benchmarking is possible but some data could be limited.




That the Policy and Performance Scrutiny Panel note the service performance position of the Council for the first quarter of the year making any recommendations to Cabinet as appropriate.


Briefing on the Environment Act


The Project Manager for Waste gave a detailed presentation to the Committee. It was highlighted that there needed to be good engagement with residents to encourage recycling.


As part of the Programme Board that will be put in place for Implementing a Programme of Changes due to Environment Act 2021 and Local Waste Management Strategy, there will be a Councillor Feedback Group. It was agreed that Councillor Kinloch be a representative from the Committee.




The Policy and Performance Scrutiny Panel:


(1)   Agreed that Councillor Kinloch be a representative of the Councillor Feedback Group; and

(2)  Recommended that the Group consisted of more than three members.



Domestic Waste and Recycling Policy pdf icon PDF 187 KB

Additional documents:


The Project Manager for Waste introduced the report and highlighted the proposed amendments to the Policy.


A discussion took place with regards to adoptive roads.  




That the Policy & Performance Scrutiny Panel commented on the proposed revisions to the Domestic Waste & Recycling Policy.


Local Area Projects


The Strategic Planning Manager gave a short presentation to the Committee and outlined the process, issues, and challenges. Further engagement will take place with the Local Area Manager’s and Chairs of each Committee.


New Housing Policies pdf icon PDF 176 KB

Additional documents:


The Affordable Housing Compliance Specialist introduced the report.


The Task and Finish Group will develop a Terms of Reference to be agreed at the next meeting of Policy and Performance Panel.




That the Policy & Performance Scrutiny Panel:


(1)  Considered the list of emerging affordable housing service policies;

(2)  Agreed that the One Horton Heath Task and Finish Group become the Housing Policy Task and Finish Group to discuss projects and policies and recommend any they consider to be significant for the Panel’s consideration; and

(3)  Considered the first tranche of policies (allocations; lettings; local lettings; complaints; and compensation and redress).



Cabinet Forward Plan pdf icon PDF 173 KB


The Panel considered the Forward Plan of Key Decisions.


It was AGREED that the report be noted.


Policy and Performance Scrutiny Panel's Work Programme pdf icon PDF 340 KB


Panel members considered their Work Programme.


Councillor Broomfield requested that Street Parking be a future item on the agenda.


It was AGREED that the Work Programme be noted.