Agenda and minutes

Policy and Performance Scrutiny Panel - Monday, 20 July 2020 6:45 pm

Venue: https://bit.ly/2Z6IMGZ

Contact: Claire Brown, Case Management Officer; Tel: 023 8068 8498; Email:  claire.brown@eastleigh.gov.uk  Natalie Wigman, Corporate Director Tel: 023 8068 8405 Email:  natalie.wigman@eastleigh.gov.uk

Items
No. Item

95.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor Grajewski declared an interest in the New Ways with Waste item due to links at Hampshire County Council.

96.

Minutes pdf icon PDF 60 KB

To consider the Minutes of the meeting held on 18 June 2020.

Minutes:

It was AGREED -

 

That the Minutes of the meeting of the Panel held on 18 June 2020 be confirmed and signed by the Chair as a correct record.

97.

Public Participation

Councillors not on Policy and Performance Committee and members of the public can participate during this section of the meeting in the following ways:

 

·  If you are able to participate live (meet the technical requirements) and wish to be present and speak, you will need to notify Democratic Services 4 working days (Midday Tuesday 14 July 2020) before the meeting. Technical and etiquette guides will be provided.

·  Alternatively, the public can email a statement to be read out by ‘the spokesperson’.  Emailed statements will need to be received 2 working days (Midday Thursday 16 July 2020) before the date of the meeting. Democratic Services will confirm receipt of the email and confirm it can be read out.

·  The statement (including questions) will be the equivalent of a maximum of three minutes if read out.  Please therefore restrict your statement to one side of A4 (12 font).  This applies audio/ video recordings also.

·  Alternatively a MP4 file will be sent to Democratic Services 4 working days (Midday Tuesday 14 July 2020) before the meeting.  This must be accompanied by a written transcript (emailed). In the event that the file does not meet technical requirements the transcript will be read by the spokesperson and shown on the screen.

 Please contact us via democratic.services@eastleigh.gov.uk

Minutes:

There was no public participation on this occasion.

98.

Chair's Report

Minutes:

The Chair reported that an invite to attend a Policy and Performance Scrutiny Panel Meeting had been extended to Highways England with regards to the Smart Motorway on the M27. No commitment to address the Committee had been made to date.

 

The Housing Task and Finish Group had met with Officers and an in-depth work plan was being put in place.

99.

Tree Nursery pdf icon PDF 85 KB

Additional documents:

Minutes:

Councillor Kyrle, Cabinet Member for the Environment, introduced the report and highlighted Eastleigh Borough Council’s commitment to planting 160,000 trees in the borough by 2030 as part of its Climate and Environmental Emergency programme.

 

RESOLVED –

 

That the Policy and Performance Scrutiny Panel noted the contents of the report and made the following recommendations to Cabinet for consideration:

 

The Panel welcomes the proposal to develop a tree nursery and is mindful of the need for specialist expertise to ensure the success of the project. The panel recommends that the project seek to identify any skills gaps and to hire or consult expertise as appropriate. In particular, to ensure that the proposed location is appropriate for use as a nursery at the intensity envisaged, and to identify and mitigate any negative impacts on existing habitat.

 

The panel discussed the potential for CO2 sequestered by trees from the nursery to be 'double counted' by both the Council and (for example) businesses that have sponsored a tree. The Panel recommends that the approach to accounting for sequestered carbon, or other environmental benefits, be developed in such a way as to prevent that double counting.

 

 

100.

New Ways with Waste Policy pdf icon PDF 126 KB

Additional documents:

Minutes:

Councillor Kyrle, Cabinet Member for the Environment, introduced the report and highlighted that the borough was the top authority for recycling in Hampshire, however, it was in the third quartile nationally. A number of changes were requested to be considered to enable the Council to meet its waste obligations and objections.

 

A presentation was given by the Project Manager for Waste which outlined the New Ways with Waste Work Programme.

 

Councillor Tyson-Payne left the meeting at 20:10.

 

RESOLVED –

 

That Policy and Performance Scrutiny Panel commented on the proposed revisions to the Domestic Waste and Recycling Policy and made the following recommendations to Cabinet for consideration:

 

The panel recommends that the policy be amended to include an explicit acknowledgement that households may request additional food waste bins (as well as green recycling bins), should they be required.

 

101.

Corporate Action Plan pdf icon PDF 61 KB

Additional documents:

Minutes:

The Strategic Planning Manager introduced the report.

 

RESOLVED –

 

That Policy and Performance Scrutiny Panel commented on the revised Corporate Action Plan for 2020/21 at Appendix 1 and made the following recommendations to Cabinet for consideration:

 

The Panel notes the proposed Corporate Action plan and recommends that:

 

(i) Wherever possible, targets and milestones are set “within year” to provide a clear basis for planning and evaluation; and

(ii) Wherever possible, measures and KPIs identified are incorporated into the Council’s overall performance monitoring process so that the relevant data is readily available for monitoring and reflection.

 

 

102.

2019/20 Annual Monitoring pdf icon PDF 111 KB

Additional documents:

Minutes:

The Panel considered the report of the Chief Financial Officer.

 

RESOLVED –

 

That Policy and Performance Scrutiny Panel noted the Finance and Performance Provisional Outturn report for 2019/20.  

103.

2020/21 April/May Monitoring pdf icon PDF 56 KB

Additional documents:

Minutes:

The Panel considered the report of the Corporate Director of Strategy and extended their thanks to all staff who had maintained performance.

 

RESOLVED –

 

That Policy and Performance Scrutiny Panel noted the performance of the Council for April to May.

104.

Cabinet Forward Plan pdf icon PDF 70 KB

Minutes:

The Panel considered the Forward Plan of Key Decisions.

 

It was AGREED that the report be noted.

105.

Policy and Performance Scrutiny Panel's Work Programme pdf icon PDF 51 KB

Minutes:

Panel members considered their Work Programme to March 2021.

 

The Panel highlighted the following areas of interest/concern to be shaped into their emerging work programme:

 

·  Public Transport Operators and Public Transport Strategy

·  Walking and Cycling Strategy

·  Hampshire Hospitals Together

 

It was AGREED that the Work Programme be noted and an invite to attend a future meeting would be sent to Transport Operators.