Agenda and minutes

Policy and Performance Scrutiny Panel - Thursday, 14 October 2021 6:45 pm

Venue: Oak Suite, Holiday Inn, Leigh Rd, Eastleigh SO50 9PG

Contact: Nikki Dunne, Democratic Services Officer; Tel: 023 8068 8298; Email:  nikki.dunne@eastleigh.gov.uk  Natalie Wigman, Corporate Director Tel: 023 8068 8405 Email:  natalie.wigman@eastleigh.gov.uk

Items
No. Item

191.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

192.

Minutes pdf icon PDF 154 KB

To consider the Minutes of the meeting held on 15 July 2021.

Minutes:

It was AGREED -

 

That the Minutes of the meeting of the Panel held on 15 July 2021 be confirmed and signed by the Chair as a correct record.

193.

Public Participation

Public seating will be limited at this meeting due to the ongoing Covid-19 pandemic. You can submit questions in advance of the meeting to the following email: democratic.services@eastleigh.gov.uk. The deadline for submissions is midday on Wednesday 13 October 2021. Please let us know if you wish to attend the meeting in person so that we can manage numbers.  We encourage those attending to wear a mask and take a test to ensure that they are not at risk of infecting anyone with Covid-19.

 

Minutes:

There was no public participation on this occasion.

194.

Chair's Report

Minutes:

The Chair reported that the previous meeting which was scheduled for September was cancelled as the reports did not publish correctly, therefore, for transparency, business was deferred to this meeting.

 

The Strategic Planning Manager will circulate an email with questions to help scope what the Committee want to see in the future report and scrutinising process of the Corporate Action Plan.

 

195.

New Ways with Waste Dashboard Review pdf icon PDF 171 KB

Minutes:

The Project Manager for Waste demonstrated the dashboard to the Panel and explained that the data was due to go live on 2 November 2021. Members requested that comparative data with neighbouring authorities be obtained so that performance could monitored.

 

Councillors thanked staff for the work involved in creating the dashboard.

 

RESOLVED –

 

That the Panel noted and commented on the proposed dashboard for the Waste and Recycling Service.

196.

One Horton Heath - Update and Policy Development pdf icon PDF 166 KB

Additional documents:

Minutes:

The Project Director of Horton Heath provided the Panel with an update. A Task and Finish Group was convened, to be Chaired by Councillor Duguid and include Councillors Asman, Gomer, Tyson-Payne and Broomfield. The Group would review and discuss the Aims and Objectives that were included in Appendix 1.

 

RESOLVED –

 

That the Policy and Performance Scrutiny Panel note progress with implementation of the aims and objectives for the One Horton Heath major development.

197.

Asset Transfer Policy pdf icon PDF 132 KB

Additional documents:

Minutes:

The Panel considered the report of the Strategic Planning Manager which detailed the Asset Transfer Policy.

 

RESOLVED –

 

That Policy and Performance Scrutiny Panel commented on the Asset Transfer Policy and made the following recommendations to Cabinet for consideration:

 

(1)  That Eastleigh Borough Council communicate with the Parishes to understand and address issues and concerns relating to asset transfers that are currently in progress, regardless of the outcome of the policy decision.

 

(2)  Ensure that asset transfer legal agreements clearly state the need for the Parish to provide specific expertise to appropriately manage sites with complex biodiversity features; and for the Borough Council to consider how to support Parishes achieve this, e.g. with training from Council staff; and

 

(3)  Ensure that asset transfer legal agreements allow for latent defects in assets to be addressed by the Borough Council post transfer where the defect has occurred through no fault of the Parish and could not be known about at the time of transfer, within a specified time period, to be agreed.

 

198.

Cabinet Forward Plan pdf icon PDF 160 KB

Minutes:

The Panel considered the Forward Plan of Key Decisions.

 

It was AGREED that the report be noted.

199.

Policy and Performance Scrutiny Panel's Work Programme pdf icon PDF 187 KB

Minutes:

The Panel considered the current Work Programme.

 

It was AGREED that the Work Programme be noted.

 

200.

Exempt Business

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item(s) of business on the grounds that it is/they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.

 

The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000.  This came into effect on 1 March 2006.

 

It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information

Minutes:

RESOLVED -

 

(1)  That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and

 

(2)  That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.

 

201.

Use of Agency Staff in Direct Services

Minutes:

The Committee discussed the contents of the report and convened a Task and Finish Group, to be Chaired by Councillor Gomer and include Councillors Asman and Broomfield.

 

RESOLVED –

 

That the report be noted.