Agenda and minutes

Policy and Performance Scrutiny Panel - Monday, 6 December 2021 6:45 pm

Venue: Rooms 11/12/13, Eastleigh House, Upper Market Street, Eastleigh SO50 9YN

Contact: Nikki Dunne, Democratic Services Officer; Tel: 023 8068 8298; Email:  Natalie Wigman, Corporate Director Tel: 023 8068 8405 Email:

No. Item


Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.


There were no declarations of interest in relation to items of business on the agenda.


Minutes pdf icon PDF 138 KB

To consider the Minutes of the meeting held on 18 November 2021.


It was AGREED -


That the Minutes of the meeting of the Panel held on 18 November 2021 be confirmed and signed by the Chairman as a correct record.


Public Participation


A member of the public spoke on item 6 of the agenda.



Chair's Report


The Chair wished everyone a Merry Christmas.


The Chair updated the Panel with the following updates from task and finish groups:

·  The Direct Services Task and Finish Group looking at the use of temporary staff was awaiting proposals from the Executive Head of Neighbourhood Services, and was expected to meet next month.

·  The Environment Task and Finish Group was scheduled to meet mid-December.


Councillor Duguid reported that One Horton Heath (OHH) Task and Finish Group had held a further meeting that morning and it had been very constructive, with plans to hold a general meeting on corporate governance in January and further plans put in place to move forward without duplication.


Climate and Environment Emergency Action Plan pdf icon PDF 140 KB

Additional documents:


Cllr Kyrle introduced the item and thanked the Climate Change Manager and all officers involved for their work on the plan so far.


The Climate Change Manager presented the report.


A member of the public attended to speak on this item and asked the following question:

·  Will the Scrutiny Panel recommend Cabinet take immediate action to generate and implement an action plan in the first two months of 2022 that reverses the current increase in EBC in house GHG emissions in order to re-establish the carbon neutrality targets established in the EBC Climate and Environment declaration in 2019?


The Climate Change Manager explained that their approach was to reduce emissions as much as possible and then offset the remainder, rather than just buying offsets.


There was a lengthy discussion around carbon offsetting, reducing carbon emissions and carbon analysis.


The Climate Change Manager offered to provide a briefing for members and the Chair agreed that would be useful to have.




That the Panel:


(1)  Note the contents of this report and make recommendations as appropriate;

(2)  Note that the Climate and Environment Emergency Action Plan will be revised and the Strategy updated in 2022.

The Panel made the following recommendations to Cabinet:


(3)  That Cabinet look into exploring credible carbon offset programmes and consider their material impact on net emissions; and;

(4)  An interim update to the action plan is brought to P&P in June, but that new actions should be progressed as soon as operationally practical and should not wait for the June or December reviews.


Corporate Action Plan Updates pdf icon PDF 73 KB

Additional documents:


The Panel considered the report of the Strategic Planning Manager.


The Chair stated that it would be good for future reports to show which actions were on track to be completed within their timescale via a Red, Amber, Green rating or similar.




It was AGREED that the report be noted.



Active Lifestyle Strategy pdf icon PDF 117 KB


The Panel considered the report of the Strategic Planning Lead for Health and Wellbeing.


There was discussion around how to include more activities that are not covered under the sport and active lifestyle brackets, the engagement of local parish councils and schools, how to include more Key Performance Indicators and how the data will be quantified.


The Strategy Development Senior Specialist agreed to share a further qualitative data document with the Panel via email.




It was AGREED that the report be noted.


Cabinet Forward Plan pdf icon PDF 168 KB


The Panel considered the Forward Plan of Key Decisions.


It was AGREED that the report be noted.


Policy and Performance Scrutiny Panel's Work Programme pdf icon PDF 424 KB


Panel members considered their Work Programme.


It was AGREED that the Work Programme be noted.