Agenda and minutes

Audit and Resources Committee - Tuesday, 11 January 2022 6:15 pm

Venue: Oak Suite, Holiday Inn, Leigh Rd, Eastleigh SO50 9PG

Contact: Catherine Collins, Democratic Services Officer, Email: catherine.collins@eastleigh.gov.uk  Sarah King, Corporate Director, Support Services (CFO), tel 023 8068 8011 Email:  sarah.king@eastleigh.gov.uk

Items
No. Item

112.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

113.

Minutes pdf icon PDF 229 KB

To consider the Minutes of the meeting held on 23 November 2021.

Minutes:

RESOLVED –

 

That the Minutes of the meeting held on 23 November 2021 be confirmed and signed by the Chair as a correct record.

114.

Public Participation

Minutes:

There was no public participation on this occasion.

115.

Audit Results Report (EY) pdf icon PDF 4 MB

Minutes:

Janet Dawson, Partner EY, Simon Mathers, Senor Manager EY, and Katie Lean, Assistant Manager EY, introduced the Draft Audit Results Report 2020/21.

 

The audit was designed to express an opinion on the 2020/21 financial statements and address current statutory and regulatory requirements.

 

RESOLVED –

 

That the report be noted.

116.

Auditor's Annual Report (EY) pdf icon PDF 3 MB

Minutes:

Janet Dawson, Partner EY, Simon Mathers, Senor Manager EY, and Katie Lean, Assistant Manager EY, introduced the Draft Auditor’s Annual Report,

 

As the external auditors they are required to issue an annual audit letter to the Council following completion of their audit procedures for the year ended 31 March 2022.

 

RESOLVED –

 

That the report be noted.

 

117.

Annual Governance Statement pdf icon PDF 159 KB

Additional documents:

Minutes:

Item 7 on the Agenda (Annual Governance Statement) was heard after Item 8 on the Agenda (Annual Statement of Accounts 2020/21).

 

The Executive Head of Governance introduced the report.

 

RESOLVED –

 

That the Committee APPROVED the Annual Governance Statement 2020/21.

 

118.

Annual Statement of Accounts 2020/21 pdf icon PDF 132 KB

Additional documents:

Minutes:

Item 8 on the Agenda (Annual Statement of Accounts 2020/21) was heard ahead of Item 7 on the Agenda (Annual Governance Statement).

 

The Executive Head of Finance and Housing Programme introduced the Statement of Accounts 2020/21.

 

RESOLVED –

 

That the Committee APPROVED the Statement of Accounts 2020/21.

 

119.

Action List pdf icon PDF 17 KB

Minutes:

The Committee considered the Action List, which set out the recent decisions and subsequent actions arising from the Committee.

 

It was AGREED -

 

That the Action List be noted and updated for the next meeting.

120.

Cabinet Forward Plan pdf icon PDF 88 KB

Minutes:

The Committee considered the current Forward Plan of Key Decisions.

 

It was AGREED -

 

That the current Forward Plan be noted.

121.

A&R Work Programme pdf icon PDF 97 KB

Minutes:

The Committee considered its current Work Programme.

 

It was AGREED -

 

That the Work Programme be noted.

122.

Exempt Business

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item of business on the grounds that it is likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.

 

The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000.  This came into effect on 1 March 2006.

 

It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.

Minutes:

RESOLVED -

 

(1)  That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and

 

(2)  That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.

123.

Property Portfolio Update

Minutes:

There was a discussion around the ethical standards and Code of Practice used in relation to the property portfolio and it was agreed that the Chief Finance Officer would have a discussion with the Strategic Planning Manager with regards to whether climate change could be incorporated into the Code.

 

RESOLVED –

 

That the report be noted.