Agenda and minutes

Audit and Resources Committee - Tuesday, 23 June 2020 6:15 pm

Venue: Microsoft Teams Live Event - https://bit.ly/2MOSrLz

Contact: Nikki Dunne, Democratic Services Officer, 02380 688298 Email: nikki.dunne@eastleigh.gov.uk  Sarah King, Corporate Director, Support Services (CFO), tel 023 8068 8011 Email:  sarah.king@eastleigh.gov.uk

Link: Here is the video

Items
No. Item

202.

Public Participation

Councillors not on Audit and Resources Committee and members of the public can participate during this section of the meeting in the following ways:

 

·  If you are able to participate live (meet technical requirements) and wish to be present and speak, you will need to notify Democratic Services 4 working days (Midday Wednesday 17 June 2020) before the Event.

·  Alternatively, the public can email a statement to be read out by ‘the spokesperson’.  Emailed statements will need to be received 2 working days (Midday Friday 19 June 2020) before the date of the Event. Democratic Services will confirm receipt of the email and confirm it can be read out.

·  The statement (including questions) will be the equivalent of a maximum of three minutes if read out.  Please therefore restrict your statement to one side of A4 (12 font).  This applies audio/ video recordings also.

·  Alternatively a MP4 file will be sent to Democratic Services 4 working days (Midday Wednesday 17 June 2020) before the Event.  This must be accompanied by a written transcript (emailed). In the event that the file does not meet technical requirements the transcript will be read by the spokesperson and shown on the screen.

 Please contact us via democratic.services@eastleigh.gov.uk

Minutes:

There was no public participation on this occasion.

203.

Minutes pdf icon PDF 58 KB

To consider the Minutes of the meeting held on 26 May 2020.

Minutes:

RESOLVED –

 

That the Minutes of the meeting held on 26 May 2020 be confirmed and signed by the Chair as a correct record.

204.

Declarations of Interest

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

 

205.

COVID-19 Update pdf icon PDF 121 KB

Additional documents:

Minutes:

The Corporate Director introduced the report detailing the impact of COVID-19. It was highlighted that the Medium Term Financial Plan would be reviewed by the committee on a regular basis to show how the finances were moving and how issues were being mitigated if they arise.

 

Councillor Bourne requested that car parking charges in the town centre were reviewed to encourage people back into the town. The Corporate Director will feed back to the Recovery Group.

 

Councillors expressed their thanks to staff and volunteers across the Borough and asked for it to be noted.

 

RESOLVED –

 

That the Committee noted the report.

206.

External Audit Progress

Minutes:

The Corporate Director confirmed that the auditors had carried out the initial testing with positive feedback and a further review was due in July.

207.

Verbal Updates from Members Representing Strategic Risk Management Group (SRMG) / Procurement Executive Group (PEG)

Minutes:

(a)  Strategic Risk Management Group (SRMG)

 

Councillor Irish reported that no SRMG meeting had taken place since the last Committee. It was requested that the next SRMG meeting take place before Audit and Resources.

 

(b)  Procurement Executive Group (PEG)

 

Councillor Atkinson reported that no PEG meeting had taken place since the last Committee.

 

(c)  Housing Group

 

The Corporate Director confirmed that a meeting would be set up and put in Councillors diaries.

208.

Action List pdf icon PDF 48 KB

Minutes:

209.

Cabinet Forward Plan pdf icon PDF 70 KB

Minutes:

The Committee considered the current Forward Plan of Key Decisions.

 

It was AGREED -

 

That the current Forward Plan be noted.

210.

A&R Work Programme pdf icon PDF 50 KB

Minutes:

The Committee considered its current Work Programme.

 

It was AGREED -

 

That the Work Programme be noted.