Agenda and minutes

Hedge End, West End and Botley Local Area Committee - Monday, 27 September 2021 7:00 pm

Venue: Hedge End 2000 Centre, St John's Road, Hedge End, SO30 4AF

Contact: Nikki Dunne, Democratic Services Officer, 02380 688298 Email: nikki.dunne@eastleigh.gov.uk. Please email Email: Democratic.Services@eastleigh.gov.uk to register to speak before the meeting.  Kitty Budden, Local Area Manager Tel: 023 8068 8266; Email:  kitty.budden@eastleigh.gov.uk

Items
No. Item

111.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

112.

Public Participation

Minutes:

There was no public participation on this occasion.

113.

Minutes pdf icon PDF 228 KB

To consider the Minutes of the meeting held on 8 March 2021.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 8 March 2021 be confirmed and signed by the Chair as a correct record.

114.

Chair's report

Minutes:

Face-to-Face Committee Meeting

This was the first face-to-face Local Area Committee for 18 months. The Chair thanked everyone who was involved in enabling the meetings to continue virtually during the height of the pandemic, and subsequently the return back to face-to-face meetings.

 

Boorley Park Play Area and MUGA

In July, the Chair was pleased to officially open the new children’s play area and Multi Use Games Area in Boorley Park. This has been well received by the local children and parents. More recently, with the relaxation of the Covid restrictions, a bench has been installed in the play area for parents to use.

 

Hatch Farm Working Group

Hatch Farm Working Group continues to work together to deliver improvements to the Barnsland Recreation Ground and a Wheeled Sports Area on the Hatch Farm public open space.  A consultation exercise was carried out at the West End Youthouse Community Games and Fearless have now been appointed as the provider for the Wheeled Sports Area. They will work with users of the facility and the working group to develop and deliver a fantastic new space for the community.

 

Berrywood Fields

Earlier this summer, work commenced on the delivery of more community facilities in the form of grass playing pitches and public open space at Berrywood Fields. These football pitches, together with the Artificial Turf Pitch on the Deer Park School site, are being funded by Developers Contributions allocated by the Committee, and will provide a facility for the community and local clubs for team sports. 

 

Deer Park Secondary School

Travelling along Woodhouse Lane, the new Deer Park Secondary School can be clearly seen and is the first brand new secondary school to be delivered in Hampshire for 30 years.  The new complex is being further enhanced by the extension to the Sports Hall and the installation of the Artificial Turf Pitch.  The new school year has begun successfully and pupils were thriving in their new environment. 

 

Chalcroft Way Link Road

As work continues on Woodhouse Lane to deliver the road improvements to enable access to Deer Park school and the future housing development, and deliver the Botley Bypass, a section of the new road infrastructure for the new community at Horton Heath has recently opened.  The new Chalcroft Way link road connects Bubb Lane with Burnetts Lane and while it currently only provides access to Chalcroft Business Park, this was a significant step forward in delivering the infrastructure for the One Horton Heath development.

 

Hedge End Station Car Park

The project to install the new height barrier at the Hedge End Station car park was almost complete with the legal notices confirming the height restriction having been put up last week.

 

Living Well Partnership Merger

Residents in the Hedge End and Botley area will have been aware of the recent consultation carried out by the NHS Hampshire, Southampton and Isle of Wight Clinical Commissioning Group. This followed a proposal from the Living Well Partnership who provide GP services at St Luke’s and Botley surgeries, to merge the practice with their Southampton practice into one NHS contract.  While the CCG have now approved the application, the Local Area Committee were continuing to engage with the CCG to ensure residents views were represented.

 

Community Grants

The local Community and Youth Grants scheme was due to open this week, providing an opportunity for charities and not for profit organisations in Hedge End, West End and Botley to apply to the Local Area Committee for grants for up to £500 towards one off projects, equipment and individual events.  The grant scheme will run for seven weeks and  ...  view the full minutes text for item 114.

115.

Local Area Manager's Report

Minutes:

Shamblehurst Lane pedestrian crossing

The completion of this project had been delayed due to the need for works to be undertaken by the utility company.  This work has now been scheduled for October and should be completed this year.

 

Partnership Working

Following further flooding incidences, the multi-agency flood resilience partnership is re-convening to look at the affected properties in Hedge End, West End and Botley and develop an action plan to seek to manage the flooding. The first meeting to look at the impact on Botley was taking place this week.

 

Midlands Estate

In response to feedback from residents, the planter installed as part of the original works had been removed and an additional parking space created.  The final element of this scheme involved tree planting which was to take place this planting season.

 

Boorley Park buildings

Negotiations have continued with the developers at Boorley Park to address the snagging issues at the community buildings.  Agreement has now been reached regarding the works required to ensure the buildings were fit for purpose and confirmation of the timescale for these works to be carried out is awaited.

 

Wildern Traffic Study

The Wildern Traffic Study to look at the impact of school parking in the locality commenced at the beginning of September and will run until January. The results of the study and the recommendations coming from it will be presented to the Committee for consideration.

 

Ageas Bowl Liaison Panel

The date for the Ageas Bowl Liaison Panel was currently being arranged and will be published as soon as possible. The meeting provides the opportunity for local residents to attend and participate in discussions related to events at the Ageas Bowl, particularly around the impact on parking for local residents.  This meeting was cancelled last year due to the Covid pandemic.

 

Park Sport

The Committee provided funding for the Summer Park Sport programme this year, which happily made a return to live events this year together with a mystery trail for families via an app. 

 

Community Investment Programme

The annual review of projects within the Committee’s Community Investment Programme has commenced. The Local Area Manager had met with the clerks of Hedge End Town Council and Botley Parish Council and was meeting with the clerk of West End Parish Council. These meetings are held to discuss local priorities and to ensure that any funding was used effectively.

 

116.

Annual Review pdf icon PDF 188 KB

Minutes:

The Committee considered a report by the Local Area Manager (Agenda Item 7) which highlighted the main areas of work undertaken by the Hedge End, West End and Botley Local Area Committee in 2020/21. It also included a summary of the Chair’s annual review for 2020/21.

 

RESOLVED –

 

That the Committee considered and agreed the contents of the report.

117.

Appointments to Regulatory Panels, Other Groups and Outside Bodies pdf icon PDF 188 KB

Minutes:

The Committee considered a report by the Local Area Manager (Agenda Item 8) concerning appointments to regulatory panels and outside bodies.

 

RESOLVED –

 

That the Committee approved:

 

(1)  The nominations for 2021-22 municipal year appointments to regulatory panels and other groups as set out in paragraph 5; and

(2)  The proposed nominations for 2021-22 municipal year appointments to Outside Bodies, as set out in Appendix.

118.

Traffic Regulation Order for Various Roads. Hedge End, West End and Botley pdf icon PDF 171 KB

Additional documents:

Minutes:

The Committee considered a report by the Traffic Management Engineer (Agenda item 9) which detailed representations received in response to proposed waiting restrictions on various roads.

 

RESOLVED -

 

(1)  That waiting and loading restrictions are introduced as advertised on the following roads:

A334 Broad Oak/Botley High Street, Barrowfields Close, Chalk Hill, Monarch Way (outside No 120), Moorgreen Road, Wellstead Way;

 

(2)  “No stopping on entrance markings” restrictions are introduced as advertised on Maunsell Way, Pomeroy Crescent, Wellstead Way;

(3)  The proposed waiting restrictions in Monarch Way (spur serving Nos 16 – 21) are withdrawn;

(4)  A decision on the proposed waiting restrictions in Upper Northam Road and Yew Tree Close is deferred until a review of waiting restrictions in the surrounding area is carried out;

(5)  The principle order is amended to expedite the implementation and removal of disabled persons parking places in the Hedge End, West End and Botley area.

(6)  The proposed waiting restrictions on Maunsell Way are withdrawn from this traffic order and are subject to consultation via an Experimental Traffic Regulation Order.

 

[NOTE: (a) One local resident spoke in objection to the proposed waiting restrictions on Monarch Way citing concerns of being unable to park outside of their house. (b) It was confirmed that a review of Yew Tree Close was to be carried out within six months.]

119.

Street Naming Report pdf icon PDF 307 KB

Minutes:

The Committee considered a report by the Highways Engineer. (Agenda Item 9a)

 

RESOLVED –

 

That the name ‘Deer Park Avenue’ for a new road near Woodside Lane was accepted.

120.

Planning Appeals

The Legal Services Manager to report:-

 

(a)  that the following appeals have been lodged:-

 

11 Eden Road, West End, Southampton. SO18 3QW 

 

Appeal against the Council’s refusal of planning permission for 1 no. Beech (T1) – fell.

 

This was a delegated decision.

 

Lechlade Cottage, Botley Road, Fair Oak. SO50 7AP

 

Appeal against the Council’s refusal to grant planning permission for the erection of a detached annexe.

 

This was a delegated decision.

 

Land adjacent to 38 Oak Vale, West End, Southampton. SO30 3SF

 

Appeal against the Council’s refusal to grant permission for 1 no. Oak (T1) to remove overhang back to boundary/

 

This was a delegated decision.

 

Land to the South of Brigadier Gerard Public House, Botley Road, Horton Heath. SO50 7DQ

 

Appeal against enforcement notice. Without planning permission, engineering works, namely unauthorised excavation works, resulting from unauthorised tree works on trees covered by Woodland Tree Preservation Order 839, the importation of waste on to the site to aid the burning of the waste, removal of hedgerows creating an access on to the highway from the land.

 

12 Telegraph Road, West End, Southampton, SO30 3EJ

 

Appeal against Council’s refusal to grant planning permission for a Loft conversion with a side facing dormer and raising of roof by 1200mm. 

 

This was a delegated decision.

 

(b)  that the following appeals have been dismissed:-

 

Land to the south of Maddoxford Lane and west of Westfield, Boorley Green, Botley, SO32 2DB

 

Appeal against the Council’s refusal to grant planning permission for the construction of 92 dwellings; the creation of new vehicular access with footways from Maddoxford Lane; provision of informal and formal open space, together with associated highways, landscape, and earth works and level changes, foul and surface water drainage facilities, utilities provision and other associated and necessary infrastructure.

 

This was a Local Area Committee decision.

Minutes:

The Legal Services Manager reported:-

 

(a)  that the following appeals had been lodged:-

 

11 Eden Road, West End, Southampton. SO18 3QW 

 

Appeal against the Council’s refusal of planning permission for 1 no. Beech (T1) – fell.

 

This was a delegated decision.

 

Lechlade Cottage, Botley Road, Fair Oak. SO50 7AP

 

Appeal against the Council’s refusal to grant planning permission for the erection of a detached annexe.

 

This was a delegated decision.

 

Land adjacent to 38 Oak Vale, West End, Southampton. SO30 3SF

 

Appeal against the Council’s refusal to grant permission for 1 no. Oak (T1) to remove overhang back to boundary/

 

This was a delegated decision.

 

Land to the South of Brigadier Gerard Public House, Botley Road, Horton Heath. SO50 7DQ

 

Appeal against enforcement notice. Without planning permission, engineering works, namely unauthorised excavation works, resulting from unauthorised tree works on trees covered by Woodland Tree Preservation Order 839, the importation of waste on to the site to aid the burning of the waste, removal of hedgerows creating an access on to the highway from the land.

 

12 Telegraph Road, West End, Southampton, SO30 3EJ

 

Appeal against Council’s refusal to grant planning permission for a Loft conversion with a side facing dormer and raising of roof by 1200mm. 

 

This was a delegated decision.

 

(b)  that the following appeals had been dismissed:-

 

Land to the south of Maddoxford Lane and west of Westfield, Boorley Green, Botley, SO32 2DB

 

Appeal against the Council’s refusal to grant planning permission for the construction of 92 dwellings; the creation of new vehicular access with footways from Maddoxford Lane; provision of informal and formal open space, together with associated highways, landscape, and earth works and level changes, foul and surface water drainage facilities, utilities provision and other associated and necessary infrastructure.

 

This was a Local Area Committee decision.

 

RESOLVED -

 

That the report be noted.