Agenda and minutes

Policy and Performance Scrutiny Panel - Thursday, 14 July 2022 6:45 pm

Venue: Rooms 11/12/13, Eastleigh House, Upper Market Street, Eastleigh SO50 9YN

Contact: Nikki Dunne, Democratic Services Officer; Tel: 023 8068 8298; Email:  nikki.dunne@eastleigh.gov.uk  Natalie Wigman, Corporate Director Tel: 023 8068 8405 Email:  natalie.wigman@eastleigh.gov.uk

Items
No. Item

260.

Declarations of Interest

Councillors are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

261.

Minutes pdf icon PDF 129 KB

To consider the Minutes of the meeting held on 23 June 2022.

Minutes:

It was AGREED -

 

That the Minutes of the meeting of the Panel held on 23 June 2022 be confirmed and signed by the Chair as a correct record.

262.

Public Participation

You can submit questions in advance of the meeting to the following email address: democratic.services@eastleigh.gov.uk. The deadline for submissions is 12pm on Wednesday 13 July 2022.

 

Please let us know if you wish to attend the meeting in person so that we can manage numbers.  We are still encouraging gall those in attendance to take a lateral flow test before attending the meeting.  PLEASE DO NOT ATTEND IF YOU HAVE ANY COVID-19 SYMPTOMS.

 

Minutes:

There was no public participation on this occasion.

263.

Chair's Report

Minutes:

The Chair explained that following the discussion at the previous meeting, the Work Programme has been updated and a meeting has been scheduled with the Corporate Director to discuss future agenda items.

264.

Update from Task and Finish Groups

Minutes:

One Horton Heath Task and Finish Group

Councillor Duguid confirmed that the group were awaiting the Financial Stress Testing which was being planned by the Executive Head for Finance and Strategic Housing.

 

265.

Planning Performance - Task and Finish Kick-Off

Additional documents:

Minutes:

Member of the public, Mr Wright spoke on the issue of Planning and wanted to address the idea of co-optees. The Chair confirmed that if the Committee wish to co-opt other Councillors or externally then it can be considered.

 

The Executive Head for Planning and Economy summarised the past five years regarding planning and highlighted the following key points:

 

·  5 planning officers have been recruited.

·  Enforcement Team have expanded by 25%.

·  Proactive response regarding tree planting.

·  Reviewing the Section 106 process, how the information is gathered recorded and monitored.

·  Looking at Supplementary Planning Documents around drainage and developer’s contributions.

 

The Executive Head for Planning and Economy circulated an email prior to the meeting which detailed the thoughts of the Task and Finish Group. The email has been appended to the minutes.

 

A discussion took place with regards to the recording of meetings. The Chair agreed to add recording meetings to the Work Programme.

 

[NOTE: Councillor Beer joined the meeting at 19:11.]

 

266.

Climate and Environmental Emergency Update pdf icon PDF 456 KB

Additional documents:

Minutes:

The Cabinet Member for Environment gave a brief introduction and thanked officers for putting the report together. The Climate Change Manager then introduced the report and highlighted the progress from November 2021 until June 2022 of the Climate and Environment Emergency Action Plan. An error was identified within the report as it should read 75,600 vehicles in Eastleigh, not 756,000.

 

RESOLVED –

 

That Policy and Performance Scrutiny Panel:

 

(1)  notes the contents of this report and make recommendations as appropriate;

 

(2)  notes the contents of the report ‘A Review of Carbon Emission Reduction Opportunities for Eastleigh Borough’ (appendix 2); and

 

(3)  agreed that the Environment Task and Finish Group be reconstituted. Councillors Gomer, Broomfield, Dedhia and Broadhurst agreed to be part of the Group.

 

267.

Corporate Key Performance Indicator (KPI) Review 2022/23 pdf icon PDF 155 KB

Additional documents:

Minutes:

The Resource Manager introduced the report and explained the proposed amendments to the Corporate Key Performance Indicator listing for 2022/23 in line with the ambitions of the Council and to achieve more effective management of performance.

 

Councillor Tidridge suggested a KPI to monitor the speed of asset transfers.

 

Councillor Kinloch requested that statutory KPI’s are highlighted so that they can be identified.

 

RESOLVED –

 

That the Policy and Performance Scrutiny Panel:

 

(1)  commented on the proposed changes to the Corporate Key Performance Indicators for 2022/23 at Appendix 1 and recommended to Cabinet for approval.

 

268.

Annual Customer Care Report pdf icon PDF 213 KB

Additional documents:

Minutes:

The Case Management Team Leader introduced the report and highlighted parts of the data that were included within the report.

 

A discussion took place with regards to the recording of calls to assist with the handling of complaints and identifying compliments.

 

RESOLVED –

 

That the Policy and Performance Scrutiny Panel considered and noted information in the Annual Compliments and Complaints report.

269.

Cabinet Forward Plan pdf icon PDF 199 KB

Minutes:

The Panel considered the Forward Plan of Key Decisions.

 

It was AGREED that the Cabinet Forward Plan be noted.

270.

Policy and Performance Scrutiny Panel's Work Programme pdf icon PDF 337 KB

Minutes:

Panel members considered their Work Programme.

 

The recording of meetings will be added to the Work Programme.

 

It was AGREED that the Work Programme be noted.