Agenda and minutes

Administration Committee - Monday, 27 June 2022 6:00 pm

Venue: Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN

Contact: Catherine Collins, Democratic Services Officer, Email: catherine.collins@eastleigh.gov.uk 

Items
No. Item

24.

Minutes pdf icon PDF 139 KB

To consider the Minutes of the meeting held on 22 November 2021.

Minutes:

Councillor Corben opened the meeting and thanked the two previous members of the Committee, ex-councillors David Airey and Judith Grajewski, for all their hard work and diligence during their time on the Administration Committee.

 

Councillor Corben welcomed Councillor Liz Jarvis as a new member of the Committee.

 

Councillor Louise Parker-Jones requested clarification on whether the dress code as mentioned in para 23 of the minutes was due to be reviewed as the nine months was approaching.

 

The Monitoring Officer confirmed that she would ensure there was an update for the October Administration Committee meeting.

 

RESOLVED -

 

That the Minutes of the meeting held on 22 November be confirmed and signed by the Chair as a correct record.

25.

Public Participation

You can submit questions in advance of the meeting to the following email address: democratic.services@eastleigh.gov.uk. The deadline for submissions is 12pm on Friday 24 June 2022.

 

Please let us know if you wish to attend the meeting in person so that we can manage numbers.  We are still encouraging gall those in attendance to take a lateral flow test before attending the meeting.  PLEASE DO NOT ATTEND IF YOU HAVE ANY COVID-19 SYMPTOMS.

Minutes:

There was no public participation on this occasion.

26.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

27.

Appointment of Independent Remuneration Panel pdf icon PDF 151 KB

Additional documents:

Minutes:

The Executive Head of Governance and Monitoring Officer presented the report.

 

RESOLVED –

 

That the Administration Committee:

(1)  approved the appointment of the Independent Remuneration Panel for a period of 4 years; and

(2)  approved the Terms of Reference and timeline for the Independent Remuneration Panel review.

28.

Code of Conduct - Annual Review pdf icon PDF 183 KB

Additional documents:

Minutes:

The Executive Head of Governance (Monitoring Officer) presented the report.

 

The Monitoring Officer confirmed that the update of the Code of Conduct Complaints Procedure included publishing the identity of a Councillor, where following formal investigation they were found to have breached the Code of Conduct. On that basis, the Monitoring Officer confirmed the breach highlighted as reference 9 in the table under paragraph 5 of the report was Councillor Tanya Park.

 

Councillor Parker-Jones stated she was pleased to see the report and improvements to the procedure and the transparency it would provide. She commended the Executive Head of Governance and Monitoring Officer for her work on the report.

 

There was some discussion on a recent breach of the Code of Conduct.

 

RESOLVED –

 

That the Administration Committee:

 

(1)  Noted the report and made any observations to the Monitoring Officer, and;

 

(2)  Noted and agreed the updates to the Code of Conduct Complaints Procedure.

29.

Community Governance Review 2022/23 pdf icon PDF 158 KB

Additional documents:

Minutes:

The Executive Head of Governance and Monitoring Officer presented the report and updated the Committee that there had been some changes to the timeline (appended to minutes). She asked the Committee to take note how tight the timeline was that they would need to work to.

 

RESOLVED –

 

That the Administration Committee:

 

(1)  agreed to conduct a Community Governance Review of the Parish Council; and

(2)  approved the Terms of Reference and indicative timetable of the Review (revised appendix 1).