Agenda and minutes

Policy and Performance Scrutiny Panel - Thursday, 16 November 2023 6:45 pm

Venue: Ground Floor, Eastleigh House, Upper Market Street, Eastleigh SO50 9YN

Contact: Nikki Dunne, Democratic Services Officer; Tel: 023 8068 8298; Email:  Andy Grandfield, Service Director of Planning and Environment Tel: 023 8068 8267 Email:

No. Item


Declarations of Interest

Councillors are invited to declare interests in relation to items of business on the agenda. Any interests declared will be recorded in the Minutes.


There were no declarations of interest in relation to items of business on the agenda.


Minutes pdf icon PDF 62 KB

To consider the Minutes of the meeting held on 12 October 2023.


It was AGREED -


That the Minutes of the meeting of the Panel held on 12 October 2023 be confirmed and signed by the Chair as a correct record.


Public Participation

You can submit questions in advance of the meeting to the following email address: The deadline for submissions is 12pm on Wednesday 15 November.


Please let us know if you wish to attend the meeting. PLEASE DO NOT ATTEND IF YOU HAVE ANY COVID-19 SYMPTOMS.


There was no public participation on this occasion.


Chair's Report


The Chair thanked Members for another year of scrutiny and wished everyone a happy Christmas.


Update from Task and Finish Groups


Housing Task and Finish Group


An update was given under the Housing Policies item on the agenda.


Graffiti Task and Finish Group


One final meeting will be arranged, and a report will be presented at this Committee shortly.


Affordable Housing Policies (Sixth Tranche) pdf icon PDF 122 KB

Additional documents:


Councillor Asman introduced the item and explained that the policies cover the approach that EBC will make towards keeping our properties safe, clean and where people want to live. The Resident and Community Engagement policy outlines the Council’s approach to involving residents in their homes, the service provided and their communities.




That the Policy and Performance Scrutiny Panel considered the sixth tranche of policies (Fire Safety Policy, Health and Safety Policy, Neighbourhood and Estate Management Policy and Resident and Community Engagement Policy) and they make any recommendations to Cabinet as appropriate.


Compliments and Complaints pdf icon PDF 145 KB

Additional documents:


The Customer Support Manager introduced the report and highlighted the statistics for compliments and complaints.




That the Policy and Performance Scrutiny Panel considered and noted information in the Annual Compliments and Complaints report.


[NOTE: Councillor Baker arrived at 18:57.]


Corporate Finance and Performance Quarter 2 pdf icon PDF 353 KB

Additional documents:


A presentation was given which outlined Key Items, Financial Summary, Performance against Corporate Plan and 3 year Action Plan and a summary of Service Performance.


Discussions took place with regards to staffing challenges, financial overspend and interest rates.




That the Policy and Performance Scrutiny Panel noted the performance and the forecast financial position of the Council for the second quarter of the financial year, making any necessary recommendations to Cabinet based on this data and information.


Cabinet Forward Plan pdf icon PDF 77 KB


The Panel considered the Forward Plan of Key Decisions.


It was AGREED that the report be noted.


Policy and Performance Scrutiny Panel's Work Programme pdf icon PDF 149 KB


Panel members considered their Work Programme to March 2023.


Hampshire Together will be added to the Work Programme.


It was AGREED that the Work Programme be noted.